Administrative Assistant

Bristol Industries LLC

San Antonio, TX

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JOB DETAILS

SKILLS

Accounting, Accounting Consolidation, Accounting Software, Administrative Policies, Administrative Skills, Adobe Product Family, Budgeting, Business Administration, Calendar Management, Computer Terminals, Construction, Data Analysis, Data Collection, Detail Oriented, Driver's License, English Language, Establish Priorities, Federal Laws and Regulations, File Maintenance, Finance, Financial Systems, Flyers, Forecasting, Government Contracts, Identify Issues, Information Technology & Information Systems, Mail Processing, Maintain Compliance, Microsoft Office, Multilingual, Office Management, Physical Demands, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Procedure Implementation, Reporting Skills, Safety/Work Safety, Scaffolding, Small Business, Spanish Language, State Laws and Regulations, Statistics, Team Player, Time Management, Treasury, Writing Skills

LOCATION

San Antonio, TX

POSTED

8 days ago

Job Summary

The Administrative Assistant position is responsible for facilitating the efficient functioning of an office via a wide range of administrative, IT related, financial, and managerial tasks.

Bristol Alliance of Companies (Bristol) is committed to buildinglasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions

Gather data and information to support the team in managing tasks and involve them in correspondence and meetings to address issues related to the specific function.
Identifies issues that can be addressed and refers them as needed. Directs matters requiring action and follows up to ensure completion.
Assist as the office manager and on own initiative, recommends changes in administrative policies.
Recommend office procedures and practices to be used within the Command.
Establishes and maintains files on pending correspondence, ensuring deadlines are met serves as central point of contact for authoritative information on administrative policies, procedures, and requirements.
Review all correspondence prepared by staff personnel for formatting, punctuation, accuracy of references, assembly of enclosures, compliance with routing procedures, etc.
Assist other personnel in the preparation of correspondence.
Prepare and distribute special instruction for the preparation and routing of such correspondence.
Maintain supervisor's calendars, making appointments and arranging for meeting rooms, scheduling recurring appointments without prior approval from supervisors, assembling and disassembling conference materials, flyers, booklets, and handouts, maintaining internal office reports and filing systems, such as personal files, time & attendance, correspondence log, minor inventory/property listing and annual training requirement list.
Other duties as assigned.

Competencies

Skilled in advanced Excel and report writing.
Comprehensive knowledge of general finance, treasury, forecasting, and budgeting.
Skilled in organization and analytics, including data evaluation, statistical compilation, and report generation.
Advanced skills in financial result consolidation, reporting, and implementation of accounting procedures.
Knowledge of enterprise level accounting systems, preferred experience with Spectrum and Unanet.
Knowledge working with multiple types of accounting and other financial systems, leveraging processes, workflows, and employee talent to maximize efficiency.
Skilled in collaboration with the ability to thrive in a dynamic, deadline-driven environment.
Skilled verbal and written communication.
Ability to maintain sharp attention to detail.
Ability to prioritize, organize, and perform well under stress.
Ability to work flexible hours as required to meet deadlines.
Skilled with Alaska Native Corporations.
Knowledge of the Small Business Administration's 8(a) program.

Required Education and Experience

BA/BBA/BS in business, accounting, or finance.
Minimum of 5 years of experience in accounting, business, or related fields.
Minimum of 5 years working for a government contractor, preferably with a focus on construction.
Demonstrated bilingual proficiency in English and Spanish, with the ability to accurately interpret, translate, and documents, and proceedings while maintaining confidentiality and compliance with applicable policies/procedures and professional standards.
Valid driver's license.

Preferred Education and Experience

Experience in accounting systems or other large system conversions.
Proficiency in the Microsoft Office Suite, Adobe products and Procore.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Position may be subject to both inside and outside environmental conditions, noise sufficient to cause the worker to shout.
Position may be subject to a variety of physical conditions – proximity to moving mechanical parts, moving vehicles, electric current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
Position may be subject to atmospheric conditions – fumes, odors, dusts, mist, gases, or poor ventilation.
Position may be subject to close visual acuity to perform activities such as viewing a computer terminal and extensive reading.

Physical Qualifications

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
Hearing: must be able to hear audible safety alarms.
Visual Acuity: must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match.

Equal Opportunity Employer Statement

Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.

Disclaimer

This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is “at-will” which means that Bristol or employee can terminate the employment relationship at any time with or without cause.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Administrative Assistant

Bristol Industries LLC

San Antonio, TX

About the Company

Bristol Industries LLC

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