Administrative Assistant

''449897'',''true'',''449897'',''false'',''Submission for the position: Administrative Assistant - (Job Number: 26004885)'',''false'',''449897'',''false'',''true'',''Administrative Assistant'',''Social Work-Child Welfare Training Programs'',''Pennsylvania-Pittsburgh'',''26004885'',''!*!

Supports senior-level roles in a wide variety of complex administrative and office functions, as well as specialized technical support for academic or administrative departments.

• Serves as the primary support to senior and executive-level roles; coordinates with associated teams.
• Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events.
• Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks.
• Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy.
• Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
• Assists with budget preparations, makes purchases, collects payments, and verifies billing information; assists with vendors on quotes and invoicing.
• Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

'',''!*!

The University offers: • A robust retirement savings plan option, including • 100% University match on employee contribution of 3-8% of base pay • 150% University match on employee contribution of 3-8% of base pay after vesting. • Enhanced University match for those nearing retirement • 11 Paid Holidays • Paid Vacation, Sick, and Personal Days • Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year • Paid Parental Leave • Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans • Flexible Work Schedules.

'',''!*!

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

'',''!*!

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

'','''',''!*!

Supports senior-level roles in a wide variety of complex administrative and office functions, as well as specialized technical support for academic or administrative departments.

• Serves as the primary support to senior and executive-level roles; coordinates with associated teams.
• Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events.
• Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks.
• Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy.
• Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
• Assists with budget preparations, makes purchases, collects payments, and verifies billing information; assists with vendors on quotes and invoicing.
• Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

'',''!*!

Supports senior-level roles in a wide variety of complex administrative and office functions, as well as specialized technical support for academic or administrative departments.

• Serves as the primary support to senior and executive-level roles; coordinates with associated teams.
• Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events.
• Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks.
• Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy.
• Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
• Assists with budget preparations, makes purchases, collects payments, and verifies billing information; assists with vendors on quotes and invoicing.
• Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

'',''!*!

Moderate physical effort required. May be required to stand/move for several hours at a time. May be required to move objects weighing up to 50 pounds, with or without equipment assistance.

'',''!*!

Moderate physical effort required. May be required to stand/move for several hours at a time. May be required to move objects weighing up to 50 pounds, with or without equipment assistance.

'',''!*!

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

'',''Full-time regular'',''Full-time regular'',''Staff.Administrative Assistant III'',''Staff.Administrative Assistant III'',''Administrative Support'',''Administrative Support'',''Clerical'',''Clerical'',''Pittsburgh'',''Pittsburgh'','''','''',''Associate''s Degree'',''Associate''s Degree'','''','''',''5'',''5'',''Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.'',''Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.'','''','''','''','''',''Monday - Friday. 8:30 a.m. - 5:00 p.m.'',''Monday - Friday. 8:30 a.m. - 5:00 p.m.'',''Hybrid: Combination of On-Campus and Remote work as determined by the department.'',''Hybrid: Combination of On-Campus and Remote work as determined by the department.'',''TBD Based Upon Qualifications'',''TBD Based Upon Qualifications'',''No'',''No'',''No'',''No'',''For position finalists, employment with the University will require successful completion of a background check'',''For position finalists, employment with the University will require successful completion of a background check'',''The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.'',''The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.'',''Resume'',''Resume'',''Cover Letter, Writing Sample'',''Cover Letter, Writing Sample'',''false'',''449897'',''449897'',''true'',''449897'',''false'',''Submission for the position: Administrative Assistant - (Job Number: 26004885)'',''false'',''449897'',''false'',''true''