Administrative Assistant

Brown & Streza LLP

Irvine, CA

Apply

JOB DETAILS

SALARY

$52,000–$80,000 Per Year

SKILLS

Administrative Skills, Administrator Documentation, Attorney, Billing, Business Plan, Business Support, Calendar Management, Communication Skills, Copying Machines, Customer Relationship Management (CRM), Customer Support/Service, Database Administration, Detail Oriented, Document Management, Document Scanners, Documentation Format, Employee Assistance Plan, Establish Priorities, Estate Planning, Executive Assistant Skills , Expense Reports, Fax Machines, Genetics, Health Plan, High Net Worth, Income Tax, Insurance, Leading Edge Technology, Legal, Legal Support Skills, Mergers and Acquisitions, Microsoft Office, Microsoft Windows Operating System, Military, Multitasking, Office Equipment, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Project/Program Management, Record Keeping, Spreadsheets, Time Management, Typing, Writing Skills

LOCATION

Irvine, CA

POSTED

Today

Join a Two-Time 2025 Award-Winning Team

38-hour Workweek | Half Day Every Friday

Compensation: $52,000 - $80,000 (commensurate with experience, and qualifications)

For over five decades, Brown & Streza has been a trusted OrangeCounty law firm serving high-net-worth families, closely held businesses, and charitable organizations in sophisticated practice areas such as estate planning, business planning, complex income tax, mergers and acquisitions, and the charitable sector.

We are honored to have been named a 2025 Top Workplace by the Orange County Register and a 2025 Best Place to Work by the OC Business Journal, distinctions based on confidential employee feedback.

We are currently seeking an Administrative Assistant to support our Business, and Tax, Trusts, and Estates departments. This position is a floating role responsible for assisting multiple attorneys and staff with various administrative duties, including providing coverage for employees who are on vacation, out sick or on leave.

This role requires exceptional customer service skills, strong time management abilities, and meticulous attention to detail. The ideal candidate will thrive in a fast-paced legal environment, handle competing priorities with professionalism, and contribute to the efficient operation of the department.

If you value precision, enjoy engaging with clients, and are eager to grow your career in a firm that prioritizes professional development and invests in its people, we would welcome the opportunity to meet you.

What You'll Do

Assist with coverage for administrative assistants, file clerks, and paralegals who are out of the office
Provide heavy calendaring support for attorneys, including scheduling and managing complex appointments
Coordinate with internal departments to confirm meetings and ensure scheduling accuracy
Complete billing entry and expense reports for attorneys
Communicate professionally with clients via phone and email
Create, update, and maintain database records with a high level of accuracy
Prepare routine correspondence and administrative documents
Help prepare documents for client meetings
Update project lists and spreadsheets
Prepare flow charts for clients to depict project details
Assist with document production, formatting, and organization

What You'll Bring

Required

Minimum 2+ years of administrative experience in a law firm or office environment
Excellent administrative, verbal, and written communication skills
Strong attention to detail with a high degree of accuracy
Exceptional customer service skills and a professional demeanor
Excellent time management and organizational abilities, with the capacity to manage multiple priorities
Accurate typing skills and prior experience with Windows and Microsoft Office applications
Ability to operate standard office equipment, including computers, photocopiers/scanners, and fax machines

Preferred

3 years of experience as an Executive Assistant, Administrative Assistant, or Legal Secretary in a law firm setting
Advanced project management skills
Experience working with document management systems and CRM platforms
College degree

What We Offer

Health & Wealth

Five medical plans - three with an employer-funded HSA
Dental and vision coverage
401(k) with significant employer matching
Employer-paid life and disability coverage
Employee Assistance Program (EAP)
Access to additional supplemental insurance plans

Time & Flexibility

38-hour workweek with a half day on Fridays
Hybrid work schedule (after successfully completing 90 days of employment)
Eleven paid holidays annually

Culture & Community

Recognized as a 2025 Top Workplace by the Orange County Register
Named a 2025 Best Place to Work by the OC Business Journal
"Raving Fan" service culture grounded in seven core values
Weekly team lunches and monthly birthday celebrations
Firm-sponsored events (e.g., Administrative Professionals Day, Summer Party, Harvest Luncheon, Holiday Party)
Employee recognition program and in-office massage offerings

Your Day-to-Day (Irvine office)

Newly remodeled office space with state-of-the-art technology
Newly remodeled on-site gym, complimentary for employee use
Courtyard, lounge, and café within the office complex
Convenient on-site services, including dry cleaning, auto detailing, and car wash
Complimentary snacks and refreshments
Catered lunch provided every Tuesday

Ready to grow your career at an award-winning firm?

Apply through the link below - we carefully review every application and will follow up regarding next steps.

Equal Opportunity Statement

Brown & Streza, LLP is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Administrative Assistant

Brown & Streza LLP

Irvine, CA

About the Company

Brown & Streza LLP

Similar Job Searches