Administrative Assistant III (Receptionist)

Harris County (TX)

Houston, TX

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JOB DETAILS

SKILLS

Administrative Skills, Budget Management, Budgeting, Calendar Management, Capital Project, Communication Skills, Compensation and Benefits, Customer Support/Service, Data Analysis, Data Quality, Database Technology, Detail Oriented, Editing, Employee Assistance Plan, Employee Benefits, Financial Analysis, Flexible Spending Accounts, Fundraising, Government, Health Plan, Healthcare, Insurance, Life Insurance, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Order Supplies, Organizational Skills, Printing, Problem Solving Skills, Public Health, Regulations, Reporting Dashboards, Resource Management, Schedule Development, Spreadsheets, Technical Support, Telephone Skills, Typing

LOCATION

Houston, TX

POSTED

Today

Salary: Depends on Qualifications
Location : Houston, TX
Job Type: Regular Full-time
Job Number: 16736
Department: Office of Management and Budget
Opening Date: 06/03/2026
Closing Date: 6/5/2026 10:15 AM Central
Max Number of Applicants: 275

Position Description
The Office of Management and Budget's Mission:

The Office of Management and Budget serves Commissioners Court in carrying out its visionfor Harris County government. Our mission is to assist the Court in safeguarding the County's fiscal health, achieving strategic objectives, promoting transparent, accountable government and serving the residents of Harris County.
The Office of Management and Budget has four primary areas of responsibility:
Budget

Encouraging efficient resource allocation through development of County budgets that are aligned with the priorities of the community and of elected officials.
Finance

Raising funds for capital projects and managing the County's investments. Acting as a trusted and fiscally responsible steward of taxpayer dollars.
Management

Implementing the strategic priorities of Harris County by coordinating financial resources and department activities. Communicating to the public and to Commissioners Court relevant, non partisan and accurate budget, financial and performance data.
Performance

Enhancing government's effectiveness through financial and data analysis. Delivering applications, dashboards, maps, and technical support to assist Commissioners Court, departments and agencies in achieving their goals.
Risk Management

Ensuring the safety of the Harris County workforce in compliance with all applicable laws and regulations. Coordinating local, state and federal financial resources to respond effectively to natural and public health disasters.
Position Summary:

Under general supervision, the Receptionist is primarily responsible for occupying the front desk to answer the telephone, greet and direct clientele to the correct area needed and perform various administrative duties for the Office of Management and Budget and thr Office of County Administration as necessary.
Duties and Responsibilities:

Greets, registers, assists and directs visitors to the conference rooms.
Answer the mainline on the floor and transfer them to the correct person.
Maintain a clean work area.
Stock kitchen.
Scan documents.
Order and organize office supplies.
Time stamp all mail items upon arrival.
Reserves and maintains the floor's conference room's calendar
Assists with technology equipment for conference rooms, as needed
Provide some administrative support to both OMB and OCA staff, including managing calendar schedules and meeting preparations
Other job duties as assigned

Harris County is an Equal Opportunity Employer

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 90% with a typing speed of 40 wpm and 85% accuracy.

Please see testing instructions in the General Information section below.
Education:

High School Diploma or equivalent from an accredited college or university

Experience:

Minimum of one (1) year of Administrative Support experience

Additional Requirements:

Candidates must complete a clerical skills test and achieve a minimum typing speed of 90% aptitude, 40 WPM with at least 85% accuracy

Knowledge, Skills & Abilities:

Ability to muli-task.
Ability to provide attention to detail, organized, and good communication skills
Ability to adapt
Provide excellent customer service skills
Ability to problem solve

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
General Information
Register Online for the HRT Clerical Skills Test using the following link:
Click the above link to the HRRM Clerical Skills Test registration page
Click on "Apply" to submit your request for testing
You will receive a test invitation and instructions via e-mail within 48 hours
You will have no more than 5 calendar days to access and complete testing
Your score will be automatically uploaded to your application
The test may be taken once every 30 days
Most recent test scores are retained for up to 6 months
Position Type and Typical Hours of Work:

This is a full time position required to work in person. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m.

Work Environment and Physical Demands:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners.
This is largely a sedentary role. This would require the ability to lift files up to 10 pounds, open filing cabinets and bend or stand as necessary.

Reporting Relationship:

Reports To Position: Office of County Administration, Director, Operations
Supervises Positions: none

Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits

Medical Coverage
Dental Coverage
Vision Coverage
Wellness Plan
Life Insurance
Long-Term Disability (LTD) Insurance
Employee Assistance Program (EAP)
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account

Paid Time Off (PTO)

Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
Eleven (11) County-observed holidays
One (1) floating holiday per year
Paid Parental Leave*
Sick Leave

Retirement Savings Benefit

457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

Professional learning & development opportunities
Retirement pension (TCDRS defined benefit plan)
Flexible work schedule*
METRO RideSponsor Program*

* Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
01

What is the highest level of education you have completed? Please select from below. (Copy of official certificate, diploma and/or transcript must be attached to the application))

High School Diploma (US)
Certificate of High School Equivalency (GED)
Associate's Degree
Bachelor's Degree
Master's Degree or higher
None of the above

02

Which of the following best describes your verifiable Administrative Support experience?(To be considered, qualifying experience must be documented in your application's employment history)

Less than one (1) year
One (1) year or more but less than two (2) years
Two (2) years or more but less than three (3) years
Three (3) or more years
I do not have this experience

03

Please provide details about your verifiable Administrative Support experience.Do not use "Please see Resume" or "See Resume"(To be considered, qualifying experience must be documented in your application's employment history)If you do not have this experience, please type "None" in the space provided.)
04

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions:Advanced:A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons.Intermediate:A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons.Basic:A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it.Entry Level:A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

Advanced
Intermediate
Basic
Entry Level
Not proficient

05

Clerical Test AcknowledgementI understand this position requires the HRT Clerical Skills Test scores to be on file before my application can move forward through the application process. I understand if I do not already have scores on file, I will need to complete the HRT Clerical Skills Test within five (5) days of receiving the invitation to apply from HRT. I understand that if I do not complete the HRT Clerical Skills Test my application will be invalid/disqualified.

I acknowledge and understand the above instructions.
I acknowledge that I currently have test scores on file.

Required Question

Administrative Assistant III (Receptionist)

Harris County (TX)

Houston, TX

About the Company

Harris County (TX)

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