Administrative Assistant III

Essential Duties and Responsibilities include:

To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:

• Ensure that the office of the Vice President for University Advancement is well organized and functions smoothly by managing office activities, scheduling meetings and appointments, making travel arrangements, maintaining the calendar of appointments and events, processing purchase orders and requisitions, and completing expense reports.
• Support the Vice President in his/her work in regards to key donor relationships
  • Coordinate logistics and communication for meetings of key volunteer leaders (e.g. Concordia University Foundation Board of Trustees and President’s Advisory Council)
  • Maintain enriching and positive relationships with civic, corporate, church, and philanthropic leaders and prospects in the city, county, region, district and LCMS.
  • Work in coordination with the President’s Office to support the President’s philanthropic efforts and outreach in the community.
  • Regularly communicate with University donors and prospects (e.g. phone calls, notes, emails, and personal visits)

• Assist in many aspects of fundraising initiatives and campaigns including:
  • Create, track and update donor profiles and reports to support campaign and/or initiatives
  • Work with Special Events on the production of donor cultivation events
  • Work with the Executive Director of Advancement Operations & Donor Stewardship to ensure stewardship of naming opportunities and donor recognition.
  • Coordinate with the Associate Vice President of Strategic Communications and the Vice President of Marketing, Communications & Enrollment to implement any Advancement related communications plans

• Assist the Senior Director of External Relations in communicating with community groups (e.g. numerous Chambers of Commerce, City of Irvine) in the organization of outward facing events (e.g. Irvine Global Village Festival and Concordia Serves) as well as inward facing events (e.g. Pastor Day, Western Alliance)
• Utilize the campus constituent relationship management database (currently RE NXT) to update, track, and store donor records as necessary
• Maintain files, track relationships and monitor pledges/gifts for campaign prospects and donors.
• Order supplies for the Advancement team, and generally oversee the smooth operation of the activities of the department
• Carry out other duties as required and assigned by the Vice President for University Advancement

Pay Range: $28.50 - $32.50 per hour