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Administrative Assistant: III

TekWissen LLC

Houston, TX

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JOB DETAILS
SALARY
$36.49
LOCATION
Houston, TX
POSTED
5 days ago
Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients worldwide.Our client is a major liquefied natural gas (LNG) enterprise in the U.S. energy sector, focused on the export and production of LNG to support global energy demand. As a large-scale LNG facility operator, It plays a critical role in reliable, safe, and efficient plant operations, supporting international markets through its Sabine Pass, Texas terminal and ongoing expansion efforts.
Position: Administrative Assistant: III
Location: Houston, TX, USA, 77002
Duration: 12 Months
Job Type: Temporary Assignment
Work Type: Onsite
Description:
The Administrative Assistant serves as a critical extension of the General Services function, supporting day-to-day operations that enable a secure, efficient, and highly coordinated workplace environment. This role goes beyond traditional administrative support by driving execution across events, expense and travel coordination, vendor engagement, and internal service delivery. The position plays a key role in maintaining operational discipline, ensuring alignment with company policies, and supporting cross-functional collaboration across departments, including Finance, HR, IT, Security, and Facilities. The ideal candidate is proactive, highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, high-visibility environment. This role reports to the General Services Manager and operates within a centralized administrative support model.
Essential Duties / Functions:
1. Office Administration and Admin Support:
  • Maintain a highly organized and professional office environment aligned with company standards and expectations.
  • Serve as a central point of coordination for administrative requests, ensuring timely and accurate responses.
  • Draft, format, and manage professional communications, reports, presentations, and tracking tools with a high degree of accuracy and polish.
  • Support calendar coordination and meeting logistics, including room reservations, materials preparation, and stakeholder alignment.
  • Assist with document management and recordkeeping in alignment with internal governance practices.
  • Support intake and tracking of requests through established tools (e.g., shared mailboxes, forms, ticketing systems).
2. Event and Meeting Coordination (End-to-End Execution):
  • Plan and execute internal meetings and events from intake through closeout, including logistics, catering, room setup, and communications.
  • Coordinate with vendors and internal stakeholders to ensure seamless delivery and alignment with expectations.
  • Manage event budgets, approvals, and financial tracking.
  • Support consistent execution across locations and ensure adherence to company standards.
  • Capture lessons learned and feedback to continuously improve event delivery.
3. Travel Coordination and Support:
  • Coordinate domestic and international travel arrangements, ensuring alignment with company policies and cost controls.
  • Support travel approvals, itinerary management, and troubleshooting.
  • Assist with post-travel expense reconciliation and documentation.
4. Expense, Procurement and Financial Coordination:
  • Prepare and submit expense reports in compliance with company policies (AmEx, Concur, SAP), ensuring accuracy and proper documentation.
  • Track and monitor expenses against budgets, WBS elements, and cost centers.
  • Support procurement processes, including requisition creation, vendor coordination, and invoice tracking.
  • Coordinate with Finance to ensure timely and accurate vendor payments and resolve discrepancies.
  • Maintain organized records of receipts, invoices, and supporting documentation for audit readiness.
  • 5. Vendor and Stakeholder Coordination:
  • Serve as a liaison between internal teams and external vendors, ensuring clear communication and accountability.
  • Maintain awareness of active vendors, services, and points of contact.
  • Support vendor onboarding documentation and coordination as needed.
6. Risk Awareness and Operational Controls:
  • Maintain a high level of awareness around company procedures, security practices, and fraud risks.
  • Ensure adherence to internal processes related to access, approvals, and financial controls.
  • Escalate issues, inconsistencies, or risks as appropriate.
  • 7. Special Projects and Continuous Improvement:
  • Support General Services initiatives, including process improvements, reporting enhancements, and operational efficiencies.
  • Assist in developing tools, templates, and tracking mechanisms to improve team effectiveness.
  • Contribute to a culture of continuous improvement and service excellence.
Minimum Requirements:
  • Associate's degree
  • 3+ years of Administrative Assistance experience
  • Strong organizational and multitasking skills with the ability to manage competing priorities.
  • High attention to detail with a strong focus on accuracy and follow-through.
  • Demonstrated ability to operate with discretion and handle confidential information.
  • Strong interpersonal skills with the ability to work across all levels of the organisation.
  • Proactive mindset with the ability to anticipate needs and solve problems independently.
  • Experience with expense management systems (e.g., Concur, SAP) preferred.
  • Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook); experience with SharePoint or intake systems is a plus.
  • Ability to navigate ambiguity and operate effectively in a fast-paced, evolving environment.
TekWissen Group is an equal opportunity employer supporting workforce diversity.

About the Company

T

TekWissen LLC

WE THE TEKWISSEN PEOPLE

TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.

To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.

Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.

It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.

Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.



COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2009
WEBSITE
http://www.tekwissen.com/

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