Administrative Skills, Analysis Skills, Best Practices, Calendar Management, Corporate Policies, Customer Support/Service, Data Collection, Detail Oriented, Distribution Management, Establish Priorities, Expense Reports, Health Plan, Healthcare, Legal, Logistics, Microsoft Office, Microsoft SharePoint, Network Administration/Management, OSHA, Organizational Development/Management, Plan Meetings, Process Improvement, Productivity Management, Proofreading, Records Management, Team Lead/Manager, Team Player, Time Management, Travel Planning, United States Department of Energy (DOE)
Description: Administrative Assistant, Houston TX
Provide proactive administrative support to one or more leaders with a high degree of independence, initiative, discretion, accuracy, and attention to detail.
- Manage leader calendar(s) and inbox, anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
- Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
- Manage organizational distribution lists, communications, sharepoints, seating charts and other team management tasks.
- Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
- Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
- Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
- Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
- Represent the leader's office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
- Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
- Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network. Uses digital productivity tools to improve efficiency
Qualifications
- Experience supporting multiple leaders or complex organizations
- Familiarity with Workday, CTREX, or similar enterprise systems
- Experience coordinating travel and expense reporting in a corporate environment
- Strong customer service mindset and collaborative working style
Education: HS Diploma/Equiv required
Work Schedule: 9/80
Pay Range: $25.00 - $30.00/HR. (DOE)
Benefits:
The benefits available with this position include:
- Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
- Continuous Employment Development and Learning
- Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
- 401K
- Healthcare Group Medical Coverage & Healthcare for California only
- Dental Insurance Coverage
- Vision Insurance Coverage
- Basic Life Insurance & AD&D
- Long Term Disability
- Voluntary Short-Term Disability
- Direct Deposit
- Health Savings and Flexible Spending Accounts
About Cenergy International Services Cenergy International Services is a woman owned company providing workforce solutions for over 25 years. Cenergy supports employees through training, resources, benefits, and ongoing guidance.