Administrative Assistant II

Job Overview:

Pay Range: $30.00hr - $40.00hr

Requirement/Must Have:

• Intermediate or better proficiency in MS Office.
• Willingness to learn internal organizational systems.
• Strong verbal and written communication skills.

Responsibilities:

• Sets up and administers systems and processes for a department.
• Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations.
• Supports faculty when they are teaching including preparing handouts for class and coordinating arrangements for class visitors.
• Participates in proctoring exams.
• Coordinates audiovisual support for the classroom as needed.
• Responsible for maintaining information on course website, producing seating charts, and updating class lists.
• Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings.
• Coordinates complex travel arrangements.
• Prepares itineraries and documents to facilitate faculty travel.
• Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas.
• Prepares and processes expense reimbursements in a timely and accurate manner.
• Performs basic online research.
• Obtains books, articles, and other information.
• Maintains accurate and organized electronic and paper files for faculty.
• Practices careful version control of all documents with logical naming conventions.
• Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner.
• Orders office supplies.

Skills:

• MS Office.
• Calendar Management.
• Travel Coordination.
• Expense Reimbursement.
• Document Formatting.
• Proofreading.
• Research.