Administrative Assistant II

Job Summary

Somerset Community College is accepting applications for an Administrative Assistant II to support the Clinton Center Administrator. This position serves as a lead administrative support role for the Clinton Center, managing day-to-day operations, coordinating communication across programs and divisions, and maintaining sensitive and confidential information. The role requires strong organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced academic environment.

Job Duties:

Administrative & Office Management
• Provide comprehensive administrative support to the Clinton Center Administrator;
• Serve as the primary point of contact for the division, including greeting visitors, answering phones, and distributing mail;
• Assist students with general questions about application process and financial aid;
• Supervise Federal Work Study student workers and coordinate student work schedules;
• Serve as Testing Proctor for onsite testing;

Coordination & Communication
• Serve as a liaison between Clinton Center and other college departments, including Advising, Student Affairs, Business Office, Dual Credit, Maintenance and Operations, and Information Technology;
• Coordinate meeting spaces, including scheduling, setup, and support needs;
• Communicate operational needs and ensure timely follow-up;

Financial & Operational Support
• Order office supplies and maintain inventory of departmental supplies;
• Complete business office purchasing documentation;

Practical Nursing Program Faculty Support
• Provide general administrative support for Clinton Center PN program faculty;
• Assist students with the program application process by providing guidance and connecting them with appropriate staff and resources;
• Maintain and organize confidential files and records related to the program;
• Support the division with coordination of program activities, meetings, and special events;

General Support
• Assist with handling confidential and sensitive information with professionalism and discretion;
• Support Center-wide initiatives, reporting needs, and accreditation-related documentation as needed;
• Perform other duties as assigned.

Minimum Qualifications:

Associate's degree from a regionally accredited college or university in a related field and one year of related administrative experience or equivalent; experience to include office management and/or clerical support.  

Preferred Qualifications:

Associate's degree from a regionally accredited college or university in a related field and one to three years of related administrative experience or equivalent; experience working with PeopleSoft, Starfish, or Blackboard.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.