Administrative Assistant - Houston, TX

Administrative Assistant Opportunity

EPSI Worx is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will play a crucial role in supporting the daily operations of our staffing company, ensuring efficient administrativeprocesses and excellent client and candidate experiences. If you are a proactive, adaptable, and multitasking professional, we encourage you to apply for this exciting opportunity.

Key Responsibilities

• Maintain a clean and organized office environment.
• Order office supplies, equipment, and manage inventory.
• Reception and Communication:
• • Greet clients, candidates, and visitors warmly and professionally.
  • Answer and direct phone calls and emails to the appropriate team members.
  • Handle inquiries and provide general information about our staffing services.
• Administrative Support:
• • Assist with data entry, document preparation, and filing.
  • Manage calendars, appointments, and schedules for team members.
  • Prepare and distribute internal and external correspondence.
• Client and Candidate Support:
• • Welcome candidates and assist with the application process.
  • Coordinate interviews, assessments, and other candidate-related activities.
  • Ensure candidate files are complete and up to date.
• Database Management:
• • Maintain accurate and up-to-date records in our database.
  • Assist in data entry and data validation tasks.
  • Generate reports and assist with data analysis as needed.
• Document Control:
• • Manage confidential documents with discretion.
  • Organize, archive, and retrieve documents as required.
• Administrative Projects:
• • Assist with various administrative projects as assigned by management.
  • Identify opportunities for process improvement and provide recommendations.

Qualifications

• High school diploma or equivalent required; Associate degree or administrative certification is a plus.
• A minimum of 1 year's experience in an administrative assistant role is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Microsoft Teams).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Detail-oriented and capable of multitasking in a fast-paced environment.
• Strong interpersonal skills and a professional demeanor.
• Adaptability and willingness to learn.

Join our team at EPSI Worx and contribute to our mission of connecting talented candidates with top-tier clients. If you are a motivated and dedicated Administrative Assistant, apply now to be part of our dynamic organization.