Houston Galleria Area
Full-Time | In Office (9:00 AM 6:00 PM)
We are partnering with a long-established Houston office to hire an experienced Administrative Assistant to provide direct support to the President. This position requires a highly organized professional who is comfortable managing substantial documentation, tracking deadlines, and handling sensitive information with discretion.
This is a small, private office environment supporting a well-known and established family name. The role involves a significant amount of detailed paperwork, coordination, and follow-through. It is best suited for someone who values precision, confidentiality, and long-term stability.
Responsibilities:
- Provide direct administrative support to the President
- Draft, type, proofread, and manage a high volume of written correspondence and documentation
- Maintain organized digital and physical filing systems
- Track and monitor insurance renewals, leases, and related documentation deadlines
- Maintain general awareness of property-related matters, including ad valorem taxes
- Coordinate vendor services and office maintenance needs Manage incoming calls, mail, and shipments
- Order office supplies and oversee equipment servicing
- Schedule meetings and prepare agendas, meeting materials, and minutes
- Assist with administrative coordination for charitable foundation activities
- Ensure all paperwork and documentation is accurate, complete, and properly maintained
Qualifications:
- Minimum 10 years of administrative experience, ideally in a private office or executive support setting
- Experience supporting senior leadership, preferably at the executive level
- Familiarity with lease agreements and renters insurance required
- Strong written communication skills with excellent spelling and grammar
- Advanced organizational skills and exceptional attention to detail
- Ability to manage substantial paperwork and track multiple deadlines
- Experience handling confidential and sensitive matters with professionalism
- QuickBooks experience preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Self-starter with strong follow-through and independent work habits
Benefits:
- 100% employer-paid health insurance
- Dental and vision coverage available
- 7 paid holidays
- 10 vacation days after 6 months
- 5 paid sick days starting Day 1
HOUNW35
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