Administrative Assistant

Administrative Assistant

Clayton Services is searching for an Administrative Assistant to join a growing engineering and professional services company in Northwest Houston. The Administrative Assistant will provide administrative support to management while serving as backup to the frontdesk and ensuring a professional, welcoming environment for clients, vendors, and visitors. The ideal candidate is highly organized, professional, detail-oriented, and capable of effectively managing multiple priorities in a fast-paced office environment.

Job Type: Temp-to-Hire Pay Rate: $24.03 - $28.85/hour ($50,000 - $60,000) Benefits: Excellent benefits available after the successful completion of the temporary period, including medical, dental, vision, 401(k) w/ match, PTO, and more.

Administrative Assistant Responsibilities:

• Provide administrative support to management and various departments
• Prepare reports, correspondence, invoices, presentations, and other business documents
• Maintain and organize electronic and physical records, files, and documentation
• Review incoming communications and distribute information appropriately
• Coordinate meetings, prepare agendas, and assist with scheduling activities
• Assist with special projects and additional administrative assignments as needed
• Provide front desk coverage during receptionist absences, breaks, and peak business periods
• Operate a multi-line telephone system and direct calls appropriately
• Greet clients, visitors, and vendors in a professional and courteous manner
• Accept and distribute deliveries and packages to appropriate personnel
• Manage company voicemail messages and route inquiries to the appropriate employees
• Process incoming and outgoing mail, overnight shipments, and courier services
• Maintain confidentiality and handle sensitive information with discretion
• Support daily office operations and maintain a professional reception area

Administrative Assistant Skills and Abilities:

• Strong verbal and written communication skills
• Excellent customer service and interpersonal abilities
• Exceptional organizational and multitasking skills
• Strong analytical and problem-solving capabilities
• Ability to prioritize responsibilities and effectively manage time
• Ability to work independently with minimal supervision
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and exercise sound judgment
• Professional demeanor and confidence interacting with all levels of an organization
• Ability to adapt and thrive in a fast-paced office environment

Administrative Assistant Education and Experience:

• High school diploma or equivalent required; associate's degree preferred
• Minimum three years of administrative support experience in a professional office environment
• Previous receptionist or front desk experience preferred
• Experience supporting executives or senior leadership strongly preferred
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Experience managing multiple priorities and working in a deadline-driven environment preferred

Administrative Assistant - Immediate need. Apply today!