Administrative Assistant

Land Administration Coordinator / Executive Administrative Assistant

We are partnering with a long-established private Houston office to hire an experienced Land Administration Coordinator / Executive Administrative Assistant to support the President in a highly confidential, detail-driven environment. This is NOT apartment leasing or property management. We are specifically looking for someone with experience handling lease agreements, property-related documentation, contract tracking, renewals, insurance documentation, or land/real estate administrative coordination. The office supports a well-known and established family name with extensive land holdings and ranch leasing operations. This position requires someone highly organized, proactive, discreet, and comfortable managing substantial documentation and deadlines with very little oversight.

Responsibilities:

• Provide direct administrative support to the President
• Draft, proofread, and manage a high volume of written correspondence and documentation
• Track lease agreements, insurance renewals, and related deadlines
• Maintain organized digital and physical filing systems
• Coordinate vendor services, office maintenance, and property-related administrative matters
• Maintain general awareness of property-related items including ad valorem taxes and related documentation
• Manage incoming calls, mail, shipments, and office supply ordering
• Schedule meetings and prepare agendas, materials, and meeting notes
• Assist with administrative coordination for charitable foundation activities
• Ensure all documentation is accurate, complete, and properly maintained

Qualifications:

• 5+ years of administrative or executive support experience
• Must have experience working with lease agreements, land/property documentation, contracts, and renewals.
• Background supporting private offices, family offices, landowners, commercial real estate, legal, title, oil & gas land administration, or property-related operations strongly preferred
• Strong written communication skills with excellent spelling and grammar
• Exceptional attention to detail and organizational skills
• Ability to manage confidential and sensitive information professionally
• QuickBooks experience preferred
• Strong Microsoft Office skills including Outlook, Word, and Excel
• Self-starter with excellent follow-through and independent work habits

Benefits:

• 100% employer-paid health insurance
• Dental and vision available
• 7 paid holidays
• 10 vacation days after 6 months
• 5 paid sick days starting Day 1