Administrative Assistant

TechTrans provides language services and travel logistics - language teaching, interpreting, translating, travel coordination and much more. We have offices, staff, and clients across the world. We are seeking an organized, detail-oriented Administrative Assistant to join our growing Human Resources team in our Clear Lake/Houston, Texas office. You will serve as the operational backbone of our department, handling daily administrative tasks, supporting the recruitment pipeline, and maintaining confidential employee records. The ideal candidate is a proactive communicator who thrives in a fast-paced corporate environment and handles sensitive information with the utmost discretion.

DUTIES AND RESPONSIBILITIES:

• Assist with HR portion of bi-weekly Payroll
• Provide support to employees and managers on HR/Payroll issues, including answering questions, researching and resolving issues, and processing paperwork. Staff includes Exempt, Non-exempt, Expatriate, Union and Non-union classes.
• Research legal requirements and manage government reporting & labor regulations.
• Maintain physical and electronic files, records and documentation for HR department
• Assist with management of government mandated reporting and requirements (OSHA, EEO, VETS, AAP, FMLA...etc.)
• Assist with implementation, updates and monitoring of policies, procedures
• Assist with recruiting and on-boarding.
• Assist with managing company benefit programs (Medical, Dental, Vision, PTO, 401K, STD, LTD...etc.)
• Perform other work-related task as required as assigned.

• A minimum of 2+ years of administrative experience.
• Bachelor's degree OR an additional 4 years of equivalent experience.
• Knowledge of human resources principles, policies and procedures.
• Previous government, federal, international, expatriate, SCA or labor union work experience is a plus.
• Proficiency in Microsoft Office suite with the ability to calculate, analyze, prepare and present data in Excel or similar formats (will be tested).
• Ability to maintain a high level of confidentiality, handle sensitive and confidential situations and documentation.
• Attention to detail in developing and composing materials, establishing priorities and meeting deadlines.
• Excellent spelling, grammar, written and verbal communication skills.