This is a remote position.
We are seeking a reliable, organized, and detail-oriented Administrative Assistant / General Support team member to assist with daily office operations and provide administrative support across the organization. The ideal candidate is proactive, professional, and comfortable handling multiple tasks while maintaining a high level of accuracy and confidentiality.
Key Responsibilities
- Provide day-to-day administrative and clerical support to management and staff.
- Answer phone calls, respond to emails, and direct inquiries to the appropriate team members.
- Schedule meetings, appointments, and maintain calendars.
- Prepare, organize, scan, file, and maintain documents and records.
- Enter and update information in company systems and spreadsheets.
- Assist with preparing reports, correspondence, forms, and other office documents.
- Coordinate office supplies, equipment, mail, deliveries, and general office needs.
- Support onboarding and other administrative processes as needed.
- Assist with data entry, filing, and record-keeping.
- Coordinate with internal departments, vendors, clients, and other contacts as needed.
- Perform general office and administrative tasks to support smooth daily operations.
- Take on additional responsibilities and special projects as assigned.
Requirements
- High school diploma or equivalent required.
- 1+ year of administrative, office support, customer service, or related experience preferred.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and/or Google Workspace.
- Strong attention to detail and accuracy.
- Ability to handle multiple tasks and prioritize work effectively.
- Professional and courteous communication with clients, vendors, and coworkers.
- Ability to work independently as well as part of a team.
- Reliable, punctual, and dependable.
- Comfortable learning new software, systems, and processes.
- Ability to maintain confidentiality when handling company or customer information.
- Positive attitude with a willingness to assist with general office tasks and additional responsibilities as needed.
Benefits
- Competitive salary
- Paid time off (PTO)
- Paid holidays
- Health, dental, and vision insurance options
- 401(k) or retirement savings plan
- Opportunities for professional growth and advancement
- Training and development opportunities
- Supportive and collaborative work environment
- Employee discounts or company perks, where applicable
- Work-life balance
- Stable, long-term employment opportunity