Administrative Assistant- Field Services and Warranty

SEC Energy is a single-source provider of natural gas compression equipment, parts and services to all segments of the oil & gas industry. From 50 to 10,000 horsepower, gas, electric or dual drive, SEC is capable of designing and fabricating equipment to meet each customer's specific operating requirements. SEC also provides production, processing, and treating equipment, and an expansive network of warehouses that service locations across the United States. SEC capabilities expand beyond tradition manufacturing to further include turnkey engineering services, truck-based service technicians, manufacturer parts, and power generation equipment.

Job Description:

The Administrative Assistant provides dedicated administrative support to the Field Services & Warranty dept. Managers/Analysts. This role requires strong organizational and multitasking skills, attention to detail, and the ability to work independently while handling a variety of responsibilities in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to Field Service Managers/Analysts
• Create and process goods receipts (GR) using company systems.
• Input and verify service ticket hours for accuracy in ADP.
• Enter contractor hours in SAP, ensuring precision and compliance with company guidelines.
• Assist with departmental scheduling, calendar management, and coordination of meetings and conference calls.
• Organize and coordinate meetings, including making travel arrangements and handling logistics as needed.
• Process invoices, prepare expense reports, and handle budget-related tasks in accordance with company policies.
• Collaborate with internal and external vendors on departmental needs and special projects.
• Maintain departmental files, records, and supply inventories, and coordinate IT equipment requests for team members.
• Answer department calls, manage inquiries, and resolve internal/external issues with professionalism.
• Support the preparation, billing, and tracking of jobs and projects.
• Provide orientation and mentoring support to new administrative team members as needed.
• Perform additional duties and responsibilities as assigned to support departmental goals
• Create power point presentations on business analytics data

Qualifications and Skills:

• Experience with SAP, ADP, or similar systems for time tracking and data entry.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in office software, including Microsoft Office.
• Excellent communication and interpersonal skills for handling sensitive and confidential matters.
• Ability to prioritize tasks and meet deadlines in a dynamic environment.

Required education or minimum level:

• High school education or equivalent required
• Associate degree preferred, or equivalent experience

Experience:

• 0-2 years' experience as administrative assistant
• 0-2 years in KPI/Metrics reporting
• Experience in the compression manufacturing/service industry is preferred

Software Knowledge:

• Advanced computer skills in Microsoft office (Excel, Word, Outlook, SharePoint)
• Experience in Power BI software is preferred
• Previous experience in SAP/Oracle Based Work order management system is preferred