Administrative Assistant and Online Learning Facilitator

id='p17429_46167'>Administrative Assistant and Online Learning Facilitator JobID: 17429

Position Type:

Administrative and Business Office Support/Administrative Assistant

Date Posted:

7/22/2026

Location:

Oxford Crossroads Day School

Date Available:

August 2026

District:

Oxford Community Schools Additional Information: Show/Hide

.6 Administrative Assistant/.4 Online Learning Facilitator

8 hours/day â 205 days

Oxford Crossroads Day School

2026-27 School Year

Primary Function: To serve as confidential assistant to the administrator in charge and to facilitate the mission of the school through effective communication, problem solving, and the provision of quality administrative support services. This position helps facilitate the online learning process by supporting students, addressing technical issues, and promoting a focused atmosphere.

Qualifications â Education & Experience:

• High school diploma required. Associates degree or equivalent combination of education and experience preferred.

• Three (3) years related experience, including direct experience in office coordination, i.e., prioritizing work assignments, maintaining workflow to meet deadlines.

• Experience and training which provide the following abilities, skills and knowledge:

• Knowledge of grammar, spelling, punctuation and mathematics to perform successfully in this position.

• Proficiency in the use of technology and applications such as Google, Microsoft Suite, etc.

• Possess the keyboarding skills necessary to perform successfully in this position.

• Ability to establish priorities, resolve conflict, remain calm under stressful situations, and multi-task.

• Ability to compose and generate various forms of communication.

• Ability to communicate with staff, students and community members in a courteous, tactful, and effective manner.

• Ability to operate standard office equipment.

• Ability to work effectively under pressure with minimal supervision.

• Ability to assist with the instruction of students. Relevant subject area proficiency/expertise/knowledge preferred (i.e., reading, writing, mathematics, language arts, etc.).

• Commitment to maintaining confidentiality specific to all student/school-related matters.

• Must exhibit a pleasant personality and positive attitude toward working with students, administration, staff and community members.

• Experience working with a diverse background of students, including working with students on the Autism Spectrum.

• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Essential Duties and Responsibilities:

Administrative Assistant Responsibilities:

• Serve as a resource/liaison for parents, students, staff and community members in the day-to-day operations of the school/building.
• Serve as support staff to administrator and perform administrative support functions as needed.
• Maintain pupil accounting records, including student attendance and proper record-keeping in appropriate student data systems.
• Handle all incident reports for staff/students.
• Assist the administrator with tracking the building budget and managing internal funds.
• Maintain inventory and prepare orders for all instructional and office supplies, including processing of new materials and books.
• Manage all building accounts, including tracking of budget, incoming money, and internal spending, in conjunction with administrator-in-charge.
• Assist with daily coverage at the building location, including coordination of all Willsub scheduling.
• Facilitate the scheduling of building usage and maintain master calendar.
• Coordinate activities including Parent/Teacher Conferences, field trips, student releases/returns, school drills, building events, etc.
• General office duties, including word processing, filing and sorting mail.
• Assist with incidents of student illness, medication and Medical Action Plans, including printing emergency cards each semester, and calling 911 during emergencies.
• Assist in implementing office security protocols.
• Assist with compilation of office reports and evaluations, as needed.
• Maintain records for building/office staff, as needed.

Online Learning Facilitator Responsibilities:

• Supervise and work with students in online learning lab setting.
• Ensure students remain engaged in their online courses and follow classroom rules.
• Maintain a quiet, focused environment conducive to learning.
• Address any disruptions or distractions and provide corrective guidance as needed.
• Assist students with basic technical issues related to their online courses (e.g., login problems, video or audio issues).
• Ensure all students have access to necessary technology and equipment (computers, headphones, etc.).
• Report any persistent technical issues to the appropriate school staff or IT department.
• Help students navigate online platforms, access course materials, and complete assignments as needed.
• Ensure students understand how to submit assignments, take quizzes, and communicate with instructors.
• Monitor student activity to ensure academic honesty during tests, quizzes, or assignments.
• Prevent misuse of online resources by observing students' interactions with their devices.
• Provide academic encouragement and ensure students are on track to meet deadlines.
• Enforce safety and school rules within the classroom, including appropriate use of online resources.
• Monitor student attendance and participation in the lab, ensuring all students are present and engaged in their work.
• Serve as the main point of contact between students, teachers, and administrators for any in-class concerns or issues.
• Provide feedback to teachers regarding student performance or behavior, as necessary.
• Foster a respectful and supportive atmosphere by encouraging collaboration and respectful behavior among students.
• Maintain regular and predictable in-person attendance.
• Support the vision and mission of Oxford Community Schools.
• Perform other duties as assigned by the Director or designee.

OESPA 2026-27 base hourly rate: $19.57

Reports to: Building Principal

To Begin: August 2026

Attachment(s):

• Official OCS Posting