1842 Management Assistant

Posting Details

Posting Summary

Position Title 1842 Management Assistant Posting Type Wide Distribution Department A & R Dean's Office - Credit Campus Ocean Campus Location Job Category Classified Salary

Salary Range:

$45.7854 - $55.5212 Hourly

$95,234- $115,484 Annually

The position's salary placement shall be at the entrance salary step, except as otherwise provided in the SEIU Local 1021 collective bargaining agreement.

Appointment Type Classified - Permanent-Exempt Full Time/Part Time Full Time Hours/Week 40 Appointment Schedule Full Fiscal Year (260 Days) (STO) School Term/Summer enter number of days Bilingual Position No Special Conditions Start Date End Date Position Description

One (1) Permanent Exempt (PEX) full-time, full year (260 days) position.

Notes:

1. This position is grant-funded and is funded on a yearly basis. Hours are subject to change after appointment dependent upon funding status.

2. This is not a remote work position and requires office presence.

Under general supervision, the 1842 Management Assistant is responsible for complex managerial and analytical duties to support the operation of Admissions and Records. The individual performs professional-level administrative and/or management duties that support to the education process with specific responsibilities in a variety of functional areas, such as: office/operations management; budget development, administration and fiscal reporting; development and administration of contractual agreements and grants; and evaluation and development of management policies and procedures, including evaluation of impact of existing and proposed legislation; and coordinate the activities and services of the office. The individual must be able to function under a demanding environment with tight deadlines. This position may be required to work at other locations; evenings, weekends, and holidays as needed.

Job Duties

JobPlus ao 6/26/2026

Please note the duties specified below are representative of the range of duties assigned to the 1842 Management Assistant-class code and not intended to be an inclusive list.

EssentialFunctions

• Assists in the development and implementation of policies, procedures, and work practices of the department (e.g. reviews and evaluates proposed and existing legislation, the effect on organizational structure and operations, etc.) for the purpose of complying with overall CCSF policies, procedures and goals.
• Compiles and produces a variety of manual and electronic files, records and/or records for the purpose of ensuring the availability of documentation and current campus resource material and compliance with established departmental policies, procedures and goals.
• Coordinates the functions of the department/center/office (e.g. plans, prioritizes, and schedules workload; delegates specific tasks as necessary, coordinates and oversees clerical and technical support activities, monitors productivity and evaluates outcomes, etc.) for the purpose of ensuring completion of assignments in a timely manner within established policies and guidelines.
• Coordinates work and planning functions with other offices (e.g. addressing issues with personnel, representatives of other departments, outside agencies, members of the public, etc.) for the purpose of meeting and establishing goals and objectives.
• Manages classified and student workers payroll and postings for vacancies (e.g. absences, time sheets, sick leave, vacation, holidays, comp time, etc.) for the purpose of complying with policies and regulations; and completing necessary procedures and documents to support department operations.
• Monitors department budgets for a variety of sites for the purpose of ensuring that allocations are accurate, expenses are within budget limits and compliance with regulations, policies and procedures.
• Oversees all daily activities and services of the department/office/ center (e.g. direct students to appropriate support programs as assigned by department chair and/or administrator, etc.) for the purpose of offering accurate college information and resources in support of navigating students to educational success at multiple locations.
• Participates in meetings, workshops, trainings, and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Prepares processes and materials for meetings (e.g. assists in development of agenda, makes presentations, takes minutes, etc.) for the purpose of providing and receiving information.
• Prepares written information and digital media (e.g. correspondence, agendas, reports, center's marketing collateral, work order tickets, event calendars, space rental, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Represents department/office/center at meetings and hearings on specific issues as needed for the purpose of conveying and gathering information as required.
• Responds to inquiries from a variety of sources (e.g. administrators, faculty, staff, and prospective and current students, the public, etc.) for the purpose of acting as point of contact for the department and providing information.
• Serves as the building manager at some sites (e.g. coordinating building security, maintenance, utilization of space, etc.) for the purpose of ensuring a safe environment and facility for students, employees and the public.
• Trains, supervises, manages, and evaluates the performance of assigned staff and student workers for the purpose of meeting departmental and administration objectives and goals.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the department.

Minimum Qualifications

Education: Possession of a Baccalaureate Degree from an accredited college or university.

Experience: One (1) year full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.

Substitution: Additional qualifying experience performing professional-level administrative duties in functional areas such as program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis. One (1) year (2000 hours) of additional qualifying experience will be considered equivalent to thirty (30) semester units or forty-five (45) quarter units.

Note: College Work Student and Student Lab Aide experience with the District will be considered/applied as qualifying experience per an agreement made between the District and SEIU. This agreement will allow District students to take advantage of employment opportunities.

Desirable Qualifications

1. One or more years of increasingly responsible administrative support or coordination experience in a higher education setting.

2. Experience working in Community College programs or setting supporting diverse student populations.

3. Must be able to handle heavy public interaction with the public in a professional manner, consistent with institutional mission.

4. Ability to effectively organize and prioritize tasks and events, independently and in collaboration with others and completing multiple tasks in a timely manner.

5. Experience working with budgets, in addition to ability to analyze and interpret policies, procedures, and regulations.

6. Effective experience in conflict resolution in person, email, and/or by phone. Ability to take initiative, problem-solve and work independently with good judgment about when to seek direction.

7. Knowledge of management practices and applying complex management skills including project and/or program management.

8. Ability to maintain good interpersonal working relationships with variety of college stakeholders including staff and students and external partners such as SFPD and SFFD.

9. Strong ability to work and make determinations independently in line with general guidance of the supervisor and/or department administrator.

10. Must be highly proficient in Outlook, Microsoft Office 365, Google Docs. Ability to utilize current technology to enhance services, administer website updates and other programmatic requirements as needed. Experience using Banner, Argos, or other educational institutional system

11. Demonstrated commitment to equity, inclusion, and diversity.

Benefits

New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year's Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year's Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eligible school-term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.

Application Procedure

To be considered for this position the following materials must be submitted by the filing deadline. Applications filed without required documents will be rejected:

Note: Employment history portion must be filled out.

1. Completion of online application. Start process by clicking on the "Apply for this Position" button at the top of this page; AND

2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above; AND

3. A current resume summarizing educational background and related work experience; AND

4. A current list of three (3) recent employer references with names, addresses, telephone numbers, and e-mail addresses that include supervisors, managers, and coworkers. A minimum of two references must be current or previous supervisors/managers. (If you ae among the final candidates, references will be contacted.)

5. Educational verification as stated below:

Verification of qualifying education must include copies of transcripts. diplomas, or certificates posting your degree(s) or major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained.

Request for waiver will be considered on a case-by-case basis.

Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the City College of San Francisco Human Resources Department at (415) 452-7660 for evaluation sources.

Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience:

Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

ADA Statement

Applicants who require a reasonable accommodation to participate in this hiring process should contact the Human Resources Department at workrestrictions@ccsf.edu to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

Selection Procedure/Conditions of Employment

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants' qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

EEO Statement

It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Human Resources Department at OCRcompliance@ccsf.edu.

Posting Detail Information

Posting Number CS00387P Job Open Date 07/23/2026 Application Review Date Job Close Date 08/06/2026 Open Until Filled No Contact

Jennifer Huynh

Contact Phone/Extension 415-452-7721 Contact Email jhuynh@ccsf.edu Special Instructions to Applicant

Filing Deadline: Thursday, August 6, 2026

Employees who are current, Permanent Exempt (PEX), full-time, full year in Class 1842 Management Assistant with City College of San Francisco qualifies to be considered as an internal transfer candidate. Internal Transfer applicants must submit an application according to the application procedure identified above AND indicate on the letter of interest that they are applying as an internal transfer candidate.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Based on your education, indicate the selection that best matches your HIGHEST educational attainment (do not count units that are in progress).

• High School Diploma (G.E.D.)

• Attended some college and possess 1-29 semester units/1-44 quarter units of coursework from an accredited college or university.

• Attended some college and possess 30-59 semester units/45-89 quarter units of coursework from an accredited college or university.

• Attended some college and possess 60-89 semester units/90-134 quarter units of coursework from an accredited college or university.

• Attended some college and possess 90 or more semester units/135 or more quarter units of coursework from an accredited college or university.

• Completion of a Baccaulaureate Degree from an accredited college, or university.

• Completion of a Master's Degree from an accredited college or university.

• Completion of a J.D. from an accredited college or university.

• None of the above.

• • How much experience do you possess performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas?

• Less than 1 year

• 1 year - 1 year and 11 months

• 2 years -2 years and 11 months

• 3 years - 3 years and 11 months

• 4 years - 4 years and 11 months

• 5 years or more

• I do not possess any of this experience.

• • Do you possess one or more years of increasingly responsible administrative support or coordination experience in a higher education setting?

• Yes

• No

• • Do you have experience working in Community College programs or settings supporting diverse student populations?

• Yes

• No

• • Can you demonstrate the ability to process and analyze large data sets using current and emerging technology tools?

• Yes

• no

• • Can you demonstrate knowledge and sensitivity of issues and concerns related to students transitioning from high school to college?

• Yes

• No

• • Do you have the ability to pay close attention to detail to ensure consistent accuracy and prioritize workload with frequent interruptions?

• Yes

• No

• • Are you self-motivated and experience in prioritizing many different projects simultaneously, follow-through, and timely completion of projects by established deadlines?

• Yes

• No

• • Do you have effective experience in conflict resolution in person, email and/or by phone?

• Yes

• No

• • Can you demonstrate the ability to maintain good interpersonal working relationships with a variety of college stakeholders including staff and students and external partners such as high schools and community-based organizations?

• Yes

• No

• • Are you proficient in Outlook, Microsoft Office, Google Docs, and the ability to utilize current technology to enhance services, administer website updates and other programmatic requirements as needed?

• YES

• NO

Applicant Documents

Required Documents

• Letter of Interest
• Resume
• List of References
• Copy of Diploma and/or Transcript

Optional Documents

• Foreign Degree Evaluation
• Other Document 1