Administrative Assistant Lennar HomesAdministrative AssistantTulsa, OKFull timeLennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Arrange for service and maintenance of office equipment, serve as liaison with vendors for equipment needs, and handle issues related to printers and other office machinery.
UNIT CLERK/SECRETARY/COORD University Health Services IncUNIT CLERK/SECRETARY/COORDOKCoordinates with supervisors and corporate HR during the pre/post-employment process as it relates to employee required processes and documentation Ensures new hire forms are completed/received in a timely manner, and in accordance with regulatory and policy requirements Coordinates receipt of I-9 forms to meet USCIS requirements Creates new hire/rehire personnel files, files employee documents, and ensures NSC HR has a copy of all appropriate documents for the employees' corporate personnel files Maintains new hire packet documents and distributes as required Responds to all intake calls; records information on intake form to pass on to the Clinical Access Coordinator Manages HBIPS data auditing and collection including monthly audits of patient charts (EMR) and data entry into MHO database. Must have good organizational skills and experience in some form of secretarial/administrative assistant duties Knowledge, skills, and abilities required Proficient in software applications Effective presentation skills Valid driver's license and use of an automobile required Language Skills Excellent written and verbal communication and presentation skills Ability to read and comprehend moderate to complex instructions and correspondence Ability to write detailed correspondence Ability to effectively present information in one-on-one and small group situations to Program leadership, employees, clients, providers, vendors, etc.
NewLegal Secretary II State of OklahomaLegal Secretary IIOklahoma City, OKEmployees of the Oklahoma Insurance Department cannot have an immediate relative who is financially interested, directly or indirectly, in any insurer, agency or insurance transaction (except as a policyholder or claimant). High school diploma or equivalent required; associate degree or legal secretary/paralegal certificate preferred but not required.
NewSecretary III State of OklahomaSecretary IIIOKEducation and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience. Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
Secretary State of OklahomaSecretaryOklahoma City, OKWorks closely with the captain and lieutenant of the assigned region or unit to prepare prosecutorial reports, investigative reports, receipts, and other documents for dissemination by the imposed deadlines to statutory requestors and/or other statutorily authorized recipients according to OSBI policy and procedure and state statute. Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.
Paralegal/Legal Assistant/Legal Secretary Stange Law FirmParalegal/Legal Assistant/Legal SecretaryOklahoma City, OKEvery day, our team helps individuals and families navigate divorce, child custody disputes, paternity actions, modifications, estate planning, adoption, and many other legal matters affecting families. Whether you already have law firm experience or are looking to begin your legal career, Stange Law Firm, PC is seeking motivated individuals who are eager to make a difference in the lives of our clients while growing with one of the nation's leading family law firms.
NewUnit Secretary - ICU Step Down / Days Mercy HealthUnit Secretary - ICU Step Down / DaysOklahoma City, OKFrom day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period. Your role is integral to maintaining effective communication and coordination within the healthcare team, enhancing patient care delivery and outcomes.
Telemetry Tech Unit Secretary Full Time Days United Surgical Partners International IncTelemetry Tech Unit Secretary Full Time DaysOklahoma City, OKUnder the supervision of a registered nurse, the Unit Secretary performs a variety of clerical and receptionist activities for the unit and hospital Performs a variety of tasks including answering the phone, patient call system, cleaning of work areas, stocking, disposal of supply materials to ensure assigned areas are kept clean and adequately supplied. For clinical departments where Dysrhythmia monitoring & interpretation is required: A Basic Dysrhythmia class is required within 30 days of hire, and a passing grade on the Basic Dysrhythmia competency exam after two attempts within two weeks of the class.
Telemetry Tech Unit Secretary PRN Days United Surgical Partners InternationalTelemetry Tech Unit Secretary PRN DaysOklahoma City, OKUnder the supervision of a registered nurse, the Unit Secretary performs a variety of clerical and receptionist activities for the unit and hospital Performs a variety of tasks including answering the phone, patient call system, cleaning of work areas, stocking, disposal of supply materials to ensure assigned areas are kept clean and adequately supplied. For clinical departments where Dysrhythmia monitoring & interpretation is required: A Basic Dysrhythmia class is required within 30 days of hire, and a passing grade on the Basic Dysrhythmia competency exam after two attempts within two weeks of the class.
Unit Secretary - Per Diem SSM Health Rehabilitation Hospital – Oklahoma CityUnit Secretary - Per DiemOklahoma City, OklahomaOur inpatient rehabilitation hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas. Notifies the nursing staff and/or nurse manager in a timely manner of pertinent patient information, including physician orders, laboratory or test results, and communication from other departments.
Telemetry Tech Unit Secretary Full Time Nights United Surgical Partners InternationalTelemetry Tech Unit Secretary Full Time NightsOklahoma City, OKUnder the supervision of a registered nurse, the Unit Secretary performs a variety of clerical and receptionist activities for the unit and hospital Performs a variety of tasks including answering the phone, patient call system, cleaning of work areas, stocking, disposal of supply materials to ensure assigned areas are kept clean and adequately supplied. For clinical departments where Dysrhythmia monitoring & interpretation is required: A Basic Dysrhythmia class is required within 30 days of hire, and a passing grade on the Basic Dysrhythmia competency exam after two attempts within two weeks of the class.
Transportation Secretary Edmond Public SchoolsTransportation SecretaryEdmond, OK$16.43–$18.55 / hourBill schools/organizations for transportation costs, maintain mileage log for all school and athletic trips, input driver's pay for school activities (field) trips, miscellaneous clerical duties. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Clinical Secretary - ER Saint Francis Health SystemClinical Secretary - ERMuskogee, OKWork Experience: 6 months to 1 year related work experience in a health care setting, educational equivalent or equivalent related work experience. Job Summary: The Clinical Secretary transcribes orders via computer for the purpose of maintaining, reporting and updating patient census.
Legal Secretary Rodolf & ToddLegal SecretaryTulsa, OKThe ideal candidate will have experience in managing complex litigation tasks, including handling large volumes of exhibits and coordinating intricate witness schedules for trial. We are a litigation firm specializing in insurance defense, seeking a detail-oriented and highly organized Legal Secretary to support 2-3 attorneys.
Clinical Secretary - Adult Behavioral Saint Francis Health SystemClinical Secretary - Adult BehavioralOKWork Experience: 6 months to 1 year related work experience in a health care setting, educational equivalent or equivalent related work experience. Job Summary: The Clinical Secretary transcribes orders via computer for the purpose of maintaining, reporting and updating patient census.
Elementary Financial Secretary Edmond Public SchoolsElementary Financial SecretaryEdmond, OK$13.87–$15.85 / hourBe able to communicate clearly and distinctly in English, by telephone and face-to-face, within the confinement of a semi-noisy environment, i.e., other employees, equipment, children, etc. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Unit Secretary Per Diem Select Medical CorpUnit Secretary Per DiemOklahoma City, OKOur inpatient rehabilitation hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas. SSM Health Rehabilitation Hospital-OKCJoint venture with Select MedicalUnit Secretary/ReceptionistOklahoma City, OKSchedule: Per Diem/ PRN MUST BE AVAILABLE ON WEEKENDS 7a-7pCompensation: $20.00 per hour.
Telemetry Monitor Tech/Unit Secretary Acadiana Management Group LLCTelemetry Monitor Tech/Unit SecretaryOklahoma City, OKThe Telemetry Monitor Technician - Unit Secretary accurately interprets cardiac rhythm strips every 4 hours including rate, rhythm, PR interval, QRS, QT, signature and title. We offer unique career opportunities for people who are called to make a healing difference in the lives of others and desire to be part of a team that makes a difference each day for our patients.
Unit Secretary - Full-time SSM Health Rehabilitation Hospital – Oklahoma CityUnit Secretary - Full-timeOklahoma City, Oklahoma$18.05–$22 / hourOur inpatient rehabilitation hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas. Notifies the nursing staff and/or nurse manager in a timely manner of pertinent patient information, including physician orders, laboratory or test results, and communication from other departments.
WED Operations Secretary - Evening Great Plains Technology CenterWED Operations Secretary - EveningLawton, OKThis position ensures the accuracy of student enrollment records, prepares instructional materials for adjunct instructors, maintains course documentation, coordinates communication among departments, and supports the successful delivery of workforce training programs. Technology & Administrative Proficiency: Demonstrates proficiency in Microsoft Office, student information systems, and other technology required to perform administrative functions efficiently and accurately while maintaining organized records and documentation.
NewUnit Secretary - Full-time Select MedicalUnit Secretary - Full-timeOklahoma City, OK$18.05–$22 / hourOur inpatient rehabilitation hospital is committed to providing exceptional and compassionate care tobest address the medical, physical, emotional, and vocational challenges for individuals with brain injuries,spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas. Notifies the nursing staff and/or nurse manager in a timely manner of pertinent patient information, including physician orders, laboratory or test results, and communication from other departments.
Elementary Secretary/Health Aide Edmond Public SchoolsElementary Secretary/Health AideEdmond, OK$12.99–$15.03 / hourResponsible for performing specialized care and treatment as prescribed by medical plan on file, which may include administering insulin injections for diabetic students and/or injections for students with severe allergies. Performs work of a general office nature in support of the operations of the school and responds to student health needs under the direction of the school nurse.
NewSecretary Second - Registrar Mid-Del Public SchoolsSecretary Second - RegistrarOklahoma City, OKThe employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings.
Legal Secretary Gordon Rees Scully Mansukhani, LLPLegal SecretaryTulsa, OklahomaRemoteFull timeDisclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm’s behalf or represent a relationship with the firm. Experience and knowledge of e-filing in state and federal court, case management, Oklahoma counties’ Civil Courts docket procedures, document review, and exhibit preparation.
Unit Secretary (PRN/Weekends) Tulsa Rehabilitation HospitalUnit Secretary (PRN/Weekends)Tulsa, OklahomaThe Unit Secretary is responsible for the management of clerical and secretarial duties of the Nursing Unit, exhibiting flexibility, the ability of working with all members of the treatment team, and establishing and maintaining effective working relationships with physicians, guests, patients, and agency/contracted agency personnel. Join our team and you will experience a total rewards package to support your health, life, career and retirement including: A supportive and collaborative work environment.
2026-27 Secretary Other Mid-Del School District2026-27 Secretary OtherMidwest City, OKThe employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.
New2026-27 Career Academy Secretary First Mid-Del School District2026-27 Career Academy Secretary FirstOklahoma City, OKThe employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.
Registrar/Secretary I at MHS MIAMI SCHOOL DISTRICT I-23Registrar/Secretary I at MHSMiami, OKMiami Public Schools is accepting applications for the position of Registrar/Secretary I at Miami High School for the 2026-2027 school year.
2026-27 Secretary Second - Registrar Mid-Del School District2026-27 Secretary Second - RegistrarDel City, OKThe employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.
Legal Secretary CbLegal SecretaryTulsa, OklahomaThe ideal candidate will have experience in managing complex litigation tasks, including handling large volumes of exhibits and coordinating intricate witness schedules for trial. We are a litigation firm specializing in insurance defense, seeking a detail-oriented and highly organized Legal Secretary to support 2-3 attorneys.
NewSecretary to Elem. Principal Moore Public School DistrictSecretary to Elem. PrincipalOklahoma City, OKEducation: High school diploma and specialized vocational experience in or after high school in computers, bookkeeping and basic office skills. Minimum of 1 year with computer experience using word processing, databases, and spreadsheets.
NewLegal Secretary Gordon Rees Scully Mansukhani, LlpLegal SecretaryTulsa, OKRemoteDisclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm's behalf or represent a relationship with the firm. Experience and knowledge of e-filing in state and federal court, case management, Oklahoma counties' Civil Courts docket procedures, document review, and exhibit preparation.
NewUnit Secretary - Love Family Women''s Center / Days MercyUnit Secretary - Love Family Women''s Center / DaysOklahoma City, OKWithin our unit we have: 40-MB rooms, 15-LDR rooms, 14-High Risk Antepartum, 8-bed OBED unit, 4-LIBC Birthing Suites, and 4-Pre Post Rooms 3-OR suites (where we circulate all of our own cases). We are high-paced, high-energy unit specializing in Obstetrics and Mother Baby, Well Newborn Care along Post Women's Surgical unit.
Finance Secretary Ferguson SuperstoreFinance SecretaryBroken Arrow, OklahomaWe focus on bringing our customers the latest technology and creating a unique vehicle buying experience. We value our employees & strive to make your work environment fun, professional & enjoyable.
Unit Secretary Full time Select Medical CorpUnit Secretary Full timeOklahoma City, OK$18.05–$22 / hourOur inpatient rehabilitation hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas. SSM Health Rehabilitation Hospital-Oklahoma CityJoint venture with Select MedicalUnit SecretaryOklahoma City, OKSchedule: Full-time 12 Hour Shift DaysCompensation: $18.05-$22.00 per hour depending on experience.
MA, Medical Assistant/Secretary - Dr. Weitzel Oklahoma Heart HospitalMA, Medical Assistant/Secretary - Dr. WeitzelOKLAHOMA CITY, OKUnder the direct supervision of the Clinic Nurse Director, Clinic Director, or Physician, the Medical Assistant assists with daily clinic operations while upholding the mission, vision, and values of Oklahoma Heart Hospital. This position is classified as a safety-sensitive position, meaning Oklahoma Heart Hospital reasonably believes the duties of this role may directly impact the safety and health of the employee, patients, and others.
MA, Medical Assistant/Secretary - Dr. Tahirkheli Oklahoma Heart HospitalMA, Medical Assistant/Secretary - Dr. TahirkheliOklahoma City, OKUnder the direct supervision of the Clinic Nurse Director, Clinic Director, or Physician, the Medical Assistant assists with daily clinic operations while upholding the mission, vision, and values of Oklahoma Heart Hospital. This position is classified as a safety-sensitive position, meaning Oklahoma Heart Hospital reasonably believes the duties of this role may directly impact the safety and health of the employee, patients, and others.
NewField Secretary II AFA American Fidelity Assurance CompanyField Secretary IIOklahoma City, OklahomaUnder general supervision, provides clerical and administrative support in order to meet the administrative needs of department management and staff. This may include any type of Customer service applicable to the department, including calls from Company switchboard, billing, claim and policy issues.
NewAdministrative Assistant I, II or III Cherokee NationAdministrative Assistant I, II or IIITahlequah, OklahomaFull timeThe employee must not be and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA) or listed on the OIG's Cumulative Sanction Report, or the GSA's List of Excluded Providers, or listed on the OIG's List of Excluded Individuals/Entities (LEIE). Ability to operate a variety of office machines including a computer, photocopier, fax machine, Dictaphone, transcribing machine and 10 key calculators.
Executive Administrative Assistant State of OklahomaExecutive Administrative AssistantOklahoma City, OKAbilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; and to establish and maintain a confidential work environment. Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience.
Executive Administrative Assistant Stand-By PersonnelExecutive Administrative AssistantClaremore, OKThis Executive Administrative Assistant opportunity offers a direct-hire role supporting executive leadership while playing a key part in keeping operations organized and efficient. The Executive Administrative Assistant acts as the right hand to the CEO, ensuring schedules, communication, and priorities stay organized and on track.
Administrative Assistant AS8823 Oklahoma State UniversityAdministrative Assistant AS8823Stillwater, OK$14–$20 / hourThis position maintains responsibility for front office management and leadership, including professional representation, event coordination, supervising and mentoring student employees, record-keeping, and daily administrative tasks such as managing multiple email accounts, mail distribution, reserving and monitoring conference rooms and meeting spaces, and processing supply orders for the Executive Administrative Associate and Dean. Additionally, this position provides cross-functional support to the Associate Deans and contributes to special projects for the Manager and Assistant Manager of Marketing and Communications and the Senior Manager of Administrative Operations.
Administrative Assistant / Receptionist Volt Information Sciences IncAdministrative Assistant / ReceptionistBroken Arrow, OK$18–$20 / hourThe ideal candidate will have 2 - 3 years specific Receptionist Admin experience Excellent communication skills A verifiable high school diploma Candidates selected must meet all pre-screening eligibility requirements drug test background checkPay Rate 18.00-20.00 Per Hour DOEPay range offered to a successful candidate will be based on several factors including the candidates education work experience work location specific job duties certifications etc. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment please emailhr_deptvolt.com or call 866 -898-0005.Please indicate the specifics of the assistance needed.
Administrative Assistant DaVita IncAdministrative AssistantTulsa, OKProfessional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders.
Administrative Assistant Stand-By PersonnelAdministrative AssistantOklahoma City, OKThis position supports daily office operations by assisting with payroll, data entry, customer service, accounting support, and general administrative functions. The ideal candidate is highly organized, thrives in a fast-paced environment, and possesses excellent communication, computer, and multitasking skills.
Administrative Assistant Carriage ServicesAdministrative AssistantOklahoma City, OKAt Carriage Services , we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Conduct detailed reviews of property records, including analyzing contracts, legal documents, and related records to verify ownership and property rights.
Administrative Assistant - Charles Atkins CRM ResidentialAdministrative Assistant - Charles AtkinsOklahoma City, OKFull timeAs we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
NewAdministrative Assistant Satellite IndustriesAdministrative AssistantTulsa, OKSatellite Shelters, Inc., a leader in the mobile office and storage solution industry, is looking for an enthusiastic, dedicated, customer-focused, and fun individual to join our team supporting our Tulsa Branch. Education and Experience Requirements: This position requires an Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience.
Administrative Assistant AS8823 The OSU/A&M SystemAdministrative Assistant AS8823Stillwater, Oklahoma$14–$20 / hourThis position maintains responsibility for front office management and leadership, including professional representation, event coordination, supervising and mentoring student employees, record-keeping, and daily administrative tasks such as managing multiple email accounts, mail distribution, reserving and monitoring conference rooms and meeting spaces, and processing supply orders for the Executive Administrative Associate and Dean. Additionally, this position provides cross-functional support to the Associate Deans and contributes to special projects for the Manager and Assistant Manager of Marketing and Communications and the Senior Manager of Administrative Operations.
Administrative Assistant - Transportation NANA Regional Corporation IncAdministrative Assistant - TransportationOKScreen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the transportation manager and staff, works independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties.