Administrative Assistant / Sales Secretary

This position provides administrative, clerical, and customer-service support to a sales team while maintaining accurate records, managing communications, and assisting with daily office operations. Candidates should be comfortable working independently, managing multiple priorities, and building positive relationships with customers and coworkers.

Administrative Assistant / Sales Secretary – 1st Shift

Pay: $17.00–$18.00 per hour (Based on Experience)
Location: Tulsa, OK
Shift: Monday–Friday | 7:00 AM – 4:30 PM
Job Type: Temp-to-Hire
Job Order #: 153293

Position Overview

Stand-By Personnel is seeking a motivated and professional Administrative Assistant / Sales Secretary for a temp-to-hire opportunity in Tulsa. This position provides administrative, clerical, and customer-service support to a sales team while maintaining accurate records, managing communications, and assisting with daily office operations.

The ideal candidate has strong Microsoft Excel and Word skills, excellent communication abilities, and a sales-focused mindset. Candidates should be comfortable working independently, managing multiple priorities, and building positive relationships with customers and coworkers.

This is an excellent opportunity for someone seeking long-term career growth and advancement into higher-level responsibilities within a growing company.

Required Experience & Skills

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  Strong Microsoft Excel skills required
  
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  Strong Microsoft Word skills required
  
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  Excellent written and verbal communication skills
  
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  Strong customer-service abilities
  
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  Customer and client-relations experience preferred
  
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  Ability to maintain professional phone and email communication
  
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  Accurate data-entry and recordkeeping skills
  
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  Strong organizational and multitasking abilities
  
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  Ability to prioritize responsibilities effectively
  
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  Ability to work independently with minimal supervision
  
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  Ability to collaborate with a sales team
  
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  Strong attention to detail and accuracy
  
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  Self-motivated attitude and willingness to learn
  
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  Desire for long-term professional growth
  
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  Dependable attendance and punctuality
  

Essential Duties & Responsibilities

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  Provide administrative support to the sales team
  
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  Assist with daily clerical and office responsibilities
  
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  Answer incoming phone calls
  
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  Respond to customer emails and inquiries
  
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  Communicate professionally with customers in person
  
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  Maintain accurate customer and sales records
  
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  Enter customer information into applicable systems
  
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  Track and update sales-related information
  
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  Prepare documents using Microsoft Word
  
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  Create and maintain spreadsheets using Microsoft Excel
  
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  Organize electronic and physical files
  
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  Assist with scheduling and coordination
  
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  Maintain accurate office documentation
  
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  Support customer-service activities
  
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  Assist sales personnel with administrative needs
  
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  Communicate information between customers and team members
  
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  Work independently while supporting team objectives
  
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  Maintain a professional and organized office environment
  
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  Perform additional administrative and sales-support duties as assigned
  

Sales Team Administrative Support

Candidates will work closely with sales personnel to support daily operations.

Responsibilities may include:

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  Preparing sales-related documentation
  
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  Maintaining customer information
  
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  Updating sales records
  
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  Organizing customer correspondence
  
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  Supporting scheduling activities
  
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  Tracking applicable sales information
  
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  Assisting with administrative follow-up
  
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  Helping ensure information is accurate and accessible
  

A sales-focused mindset and willingness to support team goals are important for this position.

Customer Service & Client Relations

Candidates will regularly communicate with customers through:

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  Telephone calls
  
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  Email correspondence
  
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  In-person interactions
  

Responsibilities include:

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  Answering customer questions
  
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  Providing professional assistance
  
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  Maintaining positive customer relationships
  
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  Responding to inquiries promptly
  
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  Communicating information accurately
  
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  Directing customer concerns to appropriate personnel
  
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  Following up when necessary
  

Strong interpersonal skills and a professional demeanor are essential.

Microsoft Excel & Word

Strong proficiency with Microsoft Excel and Word is required.

Candidates should be comfortable using these programs for:

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  Spreadsheet creation and maintenance
  
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  Data entry
  
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  Record tracking
  
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  Document preparation
  
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  Document formatting
  
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  Organizing information
  
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  Updating customer and sales records
  
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  Maintaining accurate administrative documentation
  

Data Entry & Recordkeeping

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  Enter customer information accurately
  
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  Update sales-related records
  
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  Maintain organized electronic files
  
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  Track applicable customer information
  
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  Verify data accuracy
  
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  Correct applicable record discrepancies
  
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  Maintain current documentation
  
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  Assist with filing and record organization
  

Scheduling & Office Coordination

Depending on daily workload, candidates may assist with:

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  Scheduling appointments
  
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  Coordinating office activities
  
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  Organizing calendars
  
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  Filing documents
  
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  Preparing correspondence
  
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  Managing routine administrative requests
  
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  Supporting communication between departments
  
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  Maintaining an organized office environment
  

Independent Work & Team Collaboration

This position requires someone who can manage assigned responsibilities independently while remaining an effective member of the sales team.

Successful candidates should be able to:

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  Prioritize daily tasks
  
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  Manage multiple responsibilities
  
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  Maintain accuracy without constant supervision
  
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  Communicate progress and concerns
  
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  Assist coworkers when needed
  
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  Adjust to changing office priorities
  
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  Complete assignments on time
  
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  Take initiative when additional work is needed
  

Career Growth & Advancement

This opportunity is ideal for a candidate interested in building a long-term administrative or sales-support career.

Employees who demonstrate strong performance, initiative, and a willingness to learn may have opportunities to take on:

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  Additional administrative responsibilities
  
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  Expanded sales-support duties
  
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  Customer account responsibilities
  
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  More advanced office coordination
  
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  Higher-level responsibilities as opportunities become available
  

Preferred Qualifications

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  Administrative Assistant experience
  
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  Secretary experience
  
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  Sales Administrative Assistant experience
  
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  Sales Support experience
  
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  Customer Service Representative experience
  
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  Client-relations experience
  
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  General office experience
  
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  Microsoft Excel experience
  
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  Microsoft Word experience
  
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  Data-entry experience
  
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  Scheduling experience
  
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  Office coordination experience
  

Key Skills for Success

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  Administrative support
  
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  Sales support
  
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  Microsoft Excel
  
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  Microsoft Word
  
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  Customer service
  
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  Client communication
  
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  Data entry
  
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  Organization
  
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  Multitasking
  
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  Scheduling
  
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  Recordkeeping
  
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  Professional communication
  
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  Independent work
  
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  Team collaboration
  
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  Attention to detail
  

Work Environment

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  Professional office and sales-support environment
  
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  Regular computer, telephone, email, and administrative responsibilities
  
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  Frequent communication with customers and sales personnel
  
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  Fast-paced environment requiring organization and multitasking
  
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  Combination of independent work and team collaboration
  
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  Consistent Monday–Friday | 7:00 AM – 4:30 PM schedule
  
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  Strong emphasis on professionalism, customer service, accuracy, and dependable attendance
  

Why You'll Want This Opportunity

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  Competitive pay of $17.00–$18.00/hour, based on experience
  
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  Temp-to-hire opportunity
  
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  Stable Monday–Friday first-shift schedule
  
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  Long-term career advancement potential
  
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  Opportunity to grow into higher-level responsibilities
  
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  Work directly with a sales team
  
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  Utilize Microsoft Excel and Word skills
  
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  Develop additional customer-service and client-relations experience
  
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  Join a growing company with long-term opportunities
  
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  Excellent opportunity for a motivated administrative professional seeking career growth
  

Ready to Apply?

Apply today for immediate consideration and reference Job Order #153293.

Apply online or call/text 918-582-0522 for more information.

You can also apply in person at:

Stand-By Personnel – Tulsa Skilled Division
1531 E. 2nd St.
Tulsa, OK 74120
Monday–Friday | 8 AM – 4 PM