SVP, Deputy General Counsel, Corporate Legal, M&A and Assistant Corporate Secretary Fidelity National Information Services IncSVP, Deputy General Counsel, Corporate Legal, M&A and Assistant Corporate SecretaryJacksonville, FLHeadquartered in Jacksonville, Florida, FIS is publicly traded and is regularly recognized as one of the largest fintech companies globally, combining deep financial services domain expertise with modern technology to help clients run mission-critical operations, manage risk, and grow in an increasingly complex regulatory environment. The successful candidate will oversee corporate governance, support the Board of Directors and its committees, manage M&A and divestiture activity, support treasury and financing activity, ensure compliance with securities laws and NYSE requirements, and lead the corporate filings and governance processes required of a Fortune 500, NYSE-listed financial technology company.
NewLegal Secretary Jackson LewisLegal SecretaryJacksonville, FloridaWe help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business.
NewUnit Secretary Psychiatric Part-time HCA Healthcare IncUnit Secretary Psychiatric Part-timeJacksonville, FLYour responsibilities will include: Greeting and guiding patients and visitors with warmth and professionalism, offering updates, and ensuring they feel informed and supported Maintaining patient records accurately, entering physician orders, and protecting patient information Handling all communications between incoming calls and care team members promptly and clearly to keep the unit connected Keeping the environment clean, organized, and well-stocked to promote safety and comfort Taking initiative to solve challenges, support daily operations, and foster a culture of respect and teamwork What qualifications you will need: Basic Cardiac Life Support must be obtained within 30 days of employment start dateNonviolent Crisis Intervention must be obtained within 30 days of employment start dateOther-Fingerprint RequiredHigh School Graduate / GED No Travel Required No experience Required Years of Experience Benefits HCA Florida Memorial Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. Jump-start your career as a(an) Unit Secretary Psychiatric today with HCA Florida Memorial Hospital.3 days weekly 9 hour days 8-5:30 Job Summary and Qualifications As a Unit Secretary, you will play a vital role in delivering exceptional care every day.
Unit Secretary HCA HealthcareUnit SecretaryJacksonville, FLAdditional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. Memorial Hospital has provided quality healthcare services since 1969, giving patients access to highly-trained physicians and advanced technology.
Unit Secretary - Full-time UF Health Rehabilitation Hospital - NorthUnit Secretary - Full-timeJacksonville, Florida$18–$21.94 / hourOur inpatient rehabilitation hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas. Notifies the nursing staff and/or nurse manager in a timely manner of pertinent patient information, including physician orders, laboratory or test results, and communication from other departments.
Secretary Exec II University of Florida Health Science CenterSecretary Exec IISt. Johns, FLAbility to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system. Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
NewExecutive Secretary University of North FloridaExecutive SecretaryJacksonville, FloridaReceives and routes incoming mail; assists in the processing of OPS employees; establishes, organizes and maintains departmental filing system; updates departmental property check-out forms; assists in the maintenance of office files (new and changes) and routes building code inquiries. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Secretary Exec II UF HealthSecretary Exec IISt. Johns, FloridaFull timeAbility to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system. Overview: Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
Unit Secretary Encompass Health CorpUnit SecretaryJacksonville, FLJoin Encompass Health as a Unit Secretary, playing a pivotal role in supporting the nursing unit to ensure seamless patient care within a community- focused environment that values both employees and the community it serves. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing.
NewSecretary (Call Center)- FlexStaff (TEMP) (Florida)-Part Time FlexStaff CareersSecretary (Call Center)- FlexStaff (TEMP) (Florida)-Part TimeJacksonville, FL$20–$25 / hourWhen determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity). Training: Training will be 4-6 weeks hybrid style (no absences allowed during this initial training period) After training is completed position transitions to remote with the exception of onsite trainings/meetings as needed in Jacksonville.
Secretary (Call Center)- FlexStaff (TEMP) (Florida)-Part Time Northwell Health IncSecretary (Call Center)- FlexStaff (TEMP) (Florida)-Part TimeJacksonville, FLWhen determining a team members base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity). Training: Training will be 4-6 weeks hybrid style (no absences allowed during this initial training period) After training is completed position transitions to remote with the exception of onsite trainings/meetings as needed in Jacksonville.
Senior Medical Secretary-Radiology-Full-Time- Days University of Florida Health Science CenterSenior Medical Secretary-Radiology-Full-Time- DaysJacksonville, FLArranges travel, prepares itineraries, completes travel reimbursement documentation and submits necessary paperwork. Applies professional, medical secretarial expertise, exercising initiative and proficient organizational skills, to perform a variety of secretarial duties.
Medical Secretary | Neurology - Admin Downtown | Days | Full Time University of Florida Health Science CenterMedical Secretary | Neurology - Admin Downtown | Days | Full TimeJacksonville, FLArranges travel, prepares itineraries, completes travel reimbursement documentation and submits necessary paperwork. Applies professional, medical secretarial expertise, exercising initiative and proficient organizational skills, to perform a variety of secretarial duties.
NewUnit Secretary Full time Select Medical CorpUnit Secretary Full timeJacksonville, FL$18–$21.94 / hourOur inpatient rehabilitation hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas. Notifies the nursing staff and/or nurse manager in a timely manner of pertinent patient information, including physician orders, laboratory or test results, and communication from other departments.
Senior Medical Secretary-Radiology-Full-Time- Days UF HealthSenior Medical Secretary-Radiology-Full-Time- DaysJacksonville, FloridaFull timeArranges travel, prepares itineraries, completes travel reimbursement documentation and submits necessary paperwork. Applies professional, medical secretarial expertise, exercising initiative and proficient organizational skills, to perform a variety of secretarial duties.
Medical Secretary | Neurology - Admin Downtown | Days | Full Time UF HealthMedical Secretary | Neurology - Admin Downtown | Days | Full TimeJacksonville, FloridaFull timeArranges travel, prepares itineraries, completes travel reimbursement documentation and submits necessary paperwork. Applies professional, medical secretarial expertise, exercising initiative and proficient organizational skills, to perform a variety of secretarial duties.
NewAdministrative Assistant DaVitaAdministrative AssistantJacksonville, FLProfessional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders.
Administrative Assistant AFC Development, IncAdministrative AssistantOrange Park, FLJob responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. MSS is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA.
Facilities/Property Administrative Assistant Life Care Companies LLCFacilities/Property Administrative AssistantJacksonville, FLGENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
NewAdministrative Assistant Insight GlobalAdministrative AssistantJacksonville, FL$16–$18 / hourQualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. This individual will serve as the front-line point of contact while also supporting critical administrative, data entry, and payroll-related functions.
Administrative Assistant CRH PlcAdministrative AssistantJacksonville, FLPreferred Materials - Asphalt Division, part of CRH Southeast Division of Companies, is the leader in production of high-quality hot mix and warm mix asphalt, and, with a team of skilled contracting professionals, Preferred Materials - Asphalt Division also offers design-build and conventional-bid-build solutions for roadway and civil construction projects. Headquartered in Tampa, Florida, and with offices throughout Florida and in Savannah, Georgia, and Hardeeville, South Carolina, Preferred Materials - Asphalt Division performs asphalt paving, grading, and related roadway services.
Facilities/Property Administrative Assistant Cypress VillageFacilities/Property Administrative AssistantJacksonville, FLGENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Administrative Assistant SPM LLCAdministrative AssistantJacksonville, FLPreferred skills like familiarity with office software and real estate industry knowledge enhance efficiency and allow the Administrative Assistant to anticipate the needs of the team and contribute proactively to office operations. Assist with rent collection processes, including tracking payments, posting rents, issuing receipts, following up on delinquencies, and coordinating payment plans when needed.
Administrative Assistant II- Early Steps University of FloridaAdministrative Assistant II- Early StepsJacksonville, FL$19.16–$23.95 / hourDegrees earned from an education institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by the National Association of Credential Evaluation Services (NACES), which can be found at http://www.naces.org/ . Preferred: Associates degree and four years clerical/customer service experience preferred, ideally in a health care or education serving pediatrics population.
NewAdministrative Assistant Fidelity InvestmentsAdministrative AssistantJacksonville, FLThorough knowledge and use of computer and any associated software, e.g., Microsoft Outlook, Copilot, MS Teams, Word, Excel, PowerPoint, etc. You'll be part of the Executive Assistant Center of Excellence (EA CoE) – a global community redefining what it means to be an Assistant at FIS.
NewAdministrative Assistant Roto-RooterAdministrative AssistantJacksonville, FL$22–$23 / hourBalances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team.
Administrative Assistant - FACT - St Augustine SMA Healthcare IncAdministrative Assistant - FACT - St AugustineSt. Augustine, FLEssential Job Functions: Receives telephone calls and answers questions; coordinates communication between the team and persons served; schedules appointments; gives information to callers and works with callers to relieve urgent situations or temporarily manage them until other staff are available; decides when and how to quickly refer calls to other staff. Processes a variety of correspondence, requests, and reports; reviews and researches subject matter and prepares replies; processes a variety of department reporting, purchasing, and legal documents.
NewBilingual Administrative Assistant The Onin GroupBilingual Administrative AssistantJacksonville, FL$19–$20 / hourThe ideal candidate will have strong organizational skills, excellent communication abilities, and proficiency in Microsoft Excel. Affordable health insurance after 30 days: includes $5 copays, $5 prescriptions, and FREE Telehealth services.
NewBequests Administrative Assistant - Legal Wounded Warrior ProjectBequests Administrative Assistant - LegalJacksonville, FLThe Wounded Warrior Project (WWP) Legal Bequests Administrative Assistant provides day-to-day administrative support to WWP's Bequests team and assists Bequests teammates with administrative duties, document collection, bequest file review, and associated communications with fiduciaries, attorneys, banking institutions, and internal partners. All resumes submitted by search firms to any employee at Wounded Warrior Project via email, the Internet or directly to hiring managers at Wounded Warrior Project in any form without a valid written search agreement in place will be deemed the sole property of Wounded Warrior Project, and no fee will be paid in the event the candidate is hired by Wounded Warrior Project as a result of the referral or through other means.
Executive Administrative Assistant PGA Tour IncExecutive Administrative AssistantPonte Vedra Beach, FLThis position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and exchanging (and sometimes analyzing) information for supervisor(s). Answers telephone, deals with diverse group of important external callers, provides information to callers or routes call to appropriate official.
Administrative Assistant AMAT SoutheastAdministrative AssistantJacksonville, FLPreferred Materials – Asphalt Division, part of CRH Southeast Division of Companies, is the leader in production of high-quality hot mix and warm mix asphalt, and, with a team of skilled contracting professionals, Preferred Materials – Asphalt Division also offers design-build and conventional-bid-build solutions for roadway and civil construction projects. Headquartered in Tampa, Florida, and with offices throughout Florida and in Savannah, Georgia, and Hardeeville, South Carolina, Preferred Materials – Asphalt Division performs asphalt paving, grading, and related roadway services.
Administrative Assistant Carports AnywhereAdministrative AssistantStarke, FloridaThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. With a wealth of experience in delivering top-notch steel buildings, we prioritize offering premium structures at competitive prices.
Administrative Assistant AeroBase GroupAdministrative AssistantSaint Augustine, FloridaIndividuals best fitted for this position possess abilities to time manage, work efficiently, communicate well both verbally and via email, work on their own, and demonstrate excellent computer literacy. Ability to complete a high volume of tasks and projects with little or no guidance under time constraints with fluctuating work volumes to meet the needs of the business.
NewMCPP: Administrative Assistant KBRMCPP: Administrative AssistantJacksonville, FLCoordinate administrative activities between functional offices and keeps manager's direct reports aware and informed of pertinent information needed for day-to-day operations. For over 35 years we have planned, coordinated, and executed the maintenance and logistic services for ground combat vehicles and support equipment for USMC Expeditionary Forces.
Administrative Assistant FirstService CorpAdministrative AssistantFL$21–$23 / hourRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Administrative Assistant American Homes 4 RentAdministrative AssistantJacksonville, FL$21–$22 / hourThe role includes answering incoming phone calls, resolving issues or directing them to appropriate partners, reviewing and routing incoming mail, preparing outgoing mail, processing payments, greeting in-office visitors, ensuring adequate office supplies, and assisting the property management team with unlicensed activity. The Company provides 9 paid holidays per year, and, upon hire, new employees will accrue paid time off (PTO) at a rate of 0.0577 hours of PTO per hour worked, up to a maximum of 120 hours per year.
NewOnsite Executive Administrative Assistant GuideWell Mutual Holding CorpOnsite Executive Administrative AssistantJacksonville, FL$35–$43 / hourAs a Florida Blue employee, you will be at the heart of GuideWell's vision - to lead the nation in transforming health through compassionate, connected, and technology-enabled care that delivers personalized value and empowered living. Additionally, this role involves processing monthly time and expense reporting, maintaining filing and organization systems, and completing special projects as needed.
Administrative Assistant FirstService ResidentialAdministrative AssistantJacksonville, FL$21–$25 / hourFull timeRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
NewAdministrative Assistant Express Employment Professionals DefunctAdministrative AssistantJacksonville, FLAdministrative Assistant is responsible for providing administrative support and ensures that various administrative procedures are executed smoothly and efficiently. Requirements Excellent organizational and time management skills and the ability to meet deadlines.
NewPreschool Administrative Assistant Amazing Explorers AcademyPreschool Administrative AssistantFernandina Beach, FL$43,000–$45,000This position requires a dedicated individual who is passionate about early childhood education and committed to providing high-quality learning experiences for young children. The Preschool Administrative Assistant supports the daily operations of a high-quality early childhood program.
Legal Administrative Assistant - 1-5 Yrs Experience - Construction Defense - Jacksonville, FL Marshall DenneheyLegal Administrative Assistant - 1-5 Yrs Experience - Construction Defense - Jacksonville, FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Legal Administrative Assistant - 1-3 Yrs Experience - Litigation Defense - Jacksonville, FL Marshall DenneheyLegal Administrative Assistant - 1-3 Yrs Experience - Litigation Defense - Jacksonville, FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
NewAdministrative Assistant FISGlobalAdministrative AssistantJacksonville, FLYou'll be part of the Executive Assistant Center Of Excellence (EA CoE) – a global community redefining what it means to be an Assistant at FIS. Maintains files on correspondence, internal clients, reports and other records by inserting new documents and disposing of outdated material.