Secretarial, Clerical and Administrative Assistant Jobs in the United States

Epitec, Inc

$20 - $22

Alma, MI

Operate a variety of office equipment and use a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs . Description: This role will be responsible for higher level administrative / support tasks that include repetitive, clerical, secretarial, or data entry tasks.

Chaffey College

Rancho Cucamonga, CA

Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions. May function as office coordinator for a college service area; coordinate work of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs.

PlanIT Group

Orlando, FL

Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member.

Bricklayers Local#3

$39000 - $50000

Buffalo, NY

We are looking for an experienced Administrative Assistant to support daily operations assist staff and members ,and help ensure the office runs efficiently. The ideal canidate is reliable,organized and comfortable handling confidential information.

R.L. Barclay & Associates

Houston, TX

The ideal candidate will have two or more years of experience supporting attorneys in a corporate or transactional setting and will have advanced MS Word skills, including experience with redlining, experience with Workshare Compare or similar program, and edit and proofread legal documents. Advanced knowledge and skills of all Microsoft Office suite of programs (especially Word, Outlook, Excel), Workshare Compare, and NetDocs (or other document management systems) as well as working knowledge of Adobe Acrobat is required.

CFS

$42000 - $48000

Niles, MI

This Administrative Assistant role is ideal for someone who thrives in an organized office environment, enjoys supporting multiple teams, and takes pride in keeping operations running smoothly. A reputable employer in the Niles, Michigan area is seeking a reliable and detail-oriented Administrative Assistant to support day-to-day office operations.

CONSTRUCTION FLOORING COMPANY

$20 - $23

Queens, NY

Under the direction of the ACCOUNTING MANAGER, the Receptionist/Administrative Assistant is responsible for greeting visitors to the business and providing appropriate information to them, answering telephones and performing administrative work as required, in accordance with company policies and procedures. Queens flooring firm seeking a motivated, organized candidate who is familiar and has experience within the Construction Industry to join our team.

CFS

$55000 - $70000

Itasca, IL

As a Legal Administrative Assistant, you will manage legal documentation, maintain case files, and assist with the preparation of court filings, especially in bankruptcy-related matters. A well-established financial services organization is seeking a highly organized and detail-oriented Legal Administrative Assistant to join its in-house Legal Department.

GTT

$26 - $27

Normandale, MN

Alternate / Related Job Titles: EHS Administrative Coordinator | EHS Training Coordinator | Safety & Environmental Administrative Assistant | EHS Program Support Specialist. The Environmental, Health, and Safety (EHS) Administrative Assistant supports the EHS team’s mission to maintain a safe, healthy, and environmentally responsible workplace.

St. John's Jesuit High School and Academy

$19 - $23

Sylvania Township, OH

St. John’s Jesuit High School & Academy is in search of a detailed, organized, and student-centered Administrative Assistant to join our vibrant Jesuit educational community. As an employee of a Catholic school in the Jesuit tradition, the Administrative Assistant balances compassion and accountability while aiding in the formation of young men as Men for Others.

Bowhead / UIC Technical Services

Patuxent River, MD

NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.

CFS

$45760 - $52000

Tulare, CA

This Sales Administrative Assistant role is a key support position within a well-established ag operation, perfect for someone who enjoys organization, follow-through, and being the glue that keeps things moving. 2+ years of experience in sales support, sales admin, or administrative roles.

Treasure Coast Accounting Inc.

STUART, FL

Responsibilities:Drafting correspondence Scheduling WorkflowBillingScanningPerforming general administrative task including:Answer PhonesGreet Visitors warmly and make sure they are comfortableSchedule Meetings and conference roomCoordinate mail flow in and out of officeCoordinate office activitiesArrange appointments. Data EntryKnowledgeable in QuickBooksStrong Organizational Skills with meticulous attention to detailMS Office Suite experience required - Word, Excel, and Outlook.

Bowhead / UIC Technical Services

Patuxent River, MD

Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.

Vaco LLC

$18 - $19

Orlando, FL

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Legacy Communities

Sebring, FL

The Main function of the Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.

Lutheran Services Florida

Fort Myers, FL

Additionally, pursuant to House Bill 531 (2025), Lutheran Services Florida must ensure that all job vacancy postings and advertisements include a clear and conspicuous link to the AHCA Clearinghouse website and its requirements. The Senior Administrative Assistant assists with the administration of programs within assigned geographical area and serves as primary assistant to the Program Director.

Company Confidential

$38400 - $42240

Miami, FL

A small but busy architectural and engineering firm serving primarily public-sector clients, is seeking a reliable and detail-oriented Administrative Assistant to join our Miami Gardens office. The ideal candidate will possess a minimum of an Associate of Arts (AA) degree, be proficient in Microsoft Word, Excel, and PowerPoint, and demonstrate strong written and verbal communication skills.

Company Confidential

Austin, TX

Collaborate in the organization and coordination of internal events when required, which may involve flexibility to work additional hours on certain days. We are a software company seeking a Part-Time Administrative Assistant to join our team and support our daily operations in Austin, TX.

CFS

$60000 - $70000

Tacoma, WA

Report to and work closely with HR and Safety leadership will helping to ensure that day-to-day HR operations run smoothly, accurately, and in compliance with state and union requirements. Assist new employees with required paperwork to support a compliant and welcoming onboarding experience.

Vaco LLC

$75000 - $95000

Boston, MA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

The Foster Company

$18 - $20

Coconut Grove, FL

We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.

CFS

$35000 - $45000

South Haven, MI

You will play a vital role in assisting with leasing and tenant paperwork, providing excellent customer service to residents and prospects, and supporting various tasks/projects to ensure the smooth operation of our apartment complex. Leasing Admin Assistant Overview: Join our client's team at a property management company in South Haven, MI, as a Leasing Admin Assistant.

Beacon Hill Staffing Group, LLC

$70000 - $85000

Greenwich, CT

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Beacon Hill Staffing Group, LLC

Philadelphia, PA

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.

TemPositions Group Of Companies

$21 - $23

Hempstead, NY

Prepares and sends client and funder mailings and letters; provides accurate invoices to Director. This is an excellent opportunity for someone who is looking for an entry level role and gain hands on office experience in a not for profit setting.

R.L. Barclay & Associates

Houston, TX

While working both independently and collaboratively to accomplish a dynamic set of tasks as may be assigned, day-to-day responsibilities include, but are not limited to:Assist with planning and attending meetings of the Board of Directors of the firm’s municipal utility district clients and take notes of all board actions and decisions. Knowledge of Texas real property online recordings (CSC - ePrepare), Texas Secretary of State recordings/searches (SOS Direct), and Texas Comptroller (eSystems) is preferred, but not required.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role involves working closely with our philanthropic partners to develop, manage, and evaluate programs that maximize social impact.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.

Atrium Staffing

New York, NY

Our client, a reputable and fast-paced real estate and property leasing firm based in New York City, is seeking a sharp and organized Administrative Assistant to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early career professionals looking to grow in the real estate space.

GTT

Framingham, MA

Job SummaryWe are seeking an experienced Senior Administrative Assistant to provide high-level support to the VP of Labor & Employment Legal and two AVPs within a Fortune 500 retail organization. With over 4,500 stores in nine countries and four e-commerce sites, the organization offers products at competitive prices and is committed to creating an inclusive workplace and being a responsible corporate citizen.

R.L. Barclay & Associates

Cincinnati, OH

At least one (1) year of experience as a Legal Secretary/Legal Assistant with a preferred background in transactional law (real estate closings, affordable housing, bonds, loan packages, corporate formations). Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Job Details: Our fast-paced consulting firm is seeking a dynamic and detail-oriented Consulting Administrative Assistant: Operations Associate to join our team.

GTT

Lexington, MA

This role requires strong customer service, administrative skills, and experience working in fast-paced clinical or call center environments, with direct use of EPIC systems. The Administrative Assistant will support front desk and administrative operations in a healthcare setting, serving as a key point of contact for patients and internal staff.

HEPCO, Inc.

$26 - $31

Norfolk, VA

This position supports the Program Management Office (PMO) and plays a key role in ensuring the smooth coordination of projects, documentation, and communication across internal teams, corporate stakeholders, and external partners. You will maintain accurate project records, assist with reporting, coordinate communications, and support project managers and related stakeholders to ensure efficient program execution.

System One

$20

Barnegat, NJ

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. Leasing Administrative Assistant Job Duties: Manage lease renewals, including preparing notices, tracking responses, and following up with residents.

Joulé

$23 - $30

Los Angeles, CA

This role manages confidential information, coordinates departmental operations, and ensures documentation and administrative activities comply with regulatory and corporate requirements. The Administrative Assistant III provides advanced administrative, organizational, and customer service support to departmental leadership and staff.

Epitec, Inc

Jacksonville, FL

This individual is also responsible for confirming related events and activities, closing, maintaining and archiving files, in addition to monitoring and routing internal and external client inquiries. Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication.

Prestige Travel Agency

Vero Beach, FL

PRESTIGE TRAVEL, a renowned travel agency known for orchestrating dream vacations, is on the lookout for a dynamic and detail-oriented Administrative Assistant to join our team! About Us: At PRESTIGE TRAVEL, we specialize in crafting bespoke travel experiences for high-end clientele, with over 30 years of excellence in the industry.

TalentBurst, Inc.

MARLBOROUGH, MA

Knowledgeable using SAP ERP system to create purchase orders, confirm receipt of materials, and generate reports. Interact with contractors to verify PO in place, invoice submitted for completed work, and any payment questions.

Jobot

$22 - $26

Fort Lauderdale, FL

Our attorneys handle high-stakes cases that shape legal precedent and impact lives, often taking on complex matters involving personal injury, product liability, and corporate accountability. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

Jobot

$21 - $25

Fresno, CA

This role involves a variety of tasks, including preparing and distributing contract documents, reviewing correspondence, maintaining contract files, preparing reports, drafting contracts or agreements, scheduling meetings, and coordinating with various departments. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

Jobot

$50000 - $65000

Minneapolis, MN

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With decades of industry experience, the organization specializes in commercial construction, including tenant improvements, new construction, renovations, and community-focused developments.

Naval Nuclear Laboratory

$51800 - $77700

West Mifflin, PA

Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.

System One

$18 - $22

Jamaica Beach, TX

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. General Site Support:Receive, organize, and file daily reports and paperwork from operations teams, including safety documents and job plans.

HEPCO, Inc.

$20 - $23

Nashua, NH

The ideal candidate is organized, proactive, detail-oriented, and confident supporting senior leadership while keeping operations running smoothly behind the scenes. We are seeking a highly skilled Administrative Assistant to provide dedicated support to a Product Line Director within a fast-paced, technical environment.

Uline

$25 - $32

Phoenix, AZ

Join Uline as an Administrative Assistant supporting our Phoenix sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.

Joulé

$25 - $29

Rocky Hill, CT

Sort and distribute incoming mail; prepare and track outgoing mail, priority shipments, and courier envelopes. • Prepare Certified mailings, including completing required forms and tracking delivery confirmation.