139 Results for

Professional Assistant Jobs in Santa Ana, CA

Jobs

San Juan Capistrano, CA

$80,000–$100,000 / year

li>Proactively manage follow-up tasks and, when necessary, help direct support staff or resources to ensure departmental goals are achieved. This role serves as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across various stakeholders.

Today

Irvine, CA

$36.71–$51.62 / hour

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Build relationships with key stakeholders, liaise with executive assistants, and provide ad-hoc support to team members as needed, including handling contract issues and payment concerns for hotel services.

14 days ago

Santa Fe Springs, CA

p>The Executive Administrative Assistant provides comprehensive, high-level administrative and operational support to the President and Executive Leadership Team of a fast-paced logistics organization. The ideal candidate is highly experienced, proactive, and comfortable navigating complex priorities, executive-level communication, and sensitive matters.

Today

Irvine, CA

Effective July 1, 2008, to June 30, 2026, bargaining unit members who retire from the District and the California Public Employees Retirement System ("CalPERS")/California State Teachers' Retirement System ("CalSTRS") concurrently at sixty (60) years of age or older who have been employed by the District for at least ten (10) consecutive years, during which they were health benefit eligible under the terms of the collective bargaining agreement immediately prior to retirement, shall receive the same District contribution as provided active bargaining unit members under the collective bargaining agreement, toward health benefits specified under the collective bargaining agreement, excluding long term disability and life insurance, the legal assistance program and long term care insurance, until age sixty-five (65) or until the bargaining unit member becomes eligible for Medicare, whichever is sooner. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.

12 days ago

Mission Viejo, CA

$6,031–$8,532

14 days ago

Riverside, CA

Remote

Work involves providing professional and courteous administrative support to the ORS Department which includes Solid Waste, Facilities Management, Sustainability and Parks & Recreation managers, employees, and citizens by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

Equipment and Tools Used Tools and equipment used include, but may not be limited to personal computer, various software, specialized software such as Infor and Banner, fax machine, adding machine/basic calculator, telephone system, and copier.

1 day ago

San Juan Capistrano, CA

$80,000–$100,000 / year

p>ESI is known as the Service Center and provides the facilities and leaders it serves with back-office support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. In this dynamic role, you will serve as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across service center staff, external partners, and field personnel.

30+ days ago

Long Beach, CA

$40,000–$55,000 / year

Send your resume and a brief note on why you’re excited about GenWealth 360 to admin@genwealth360.com with the subject line “Administrative Assistant – [Your Name]”. You’ll support executives and client-facing teams with scheduling, documentation, client onboarding, and day-to-day office coordination.

30+ days ago

$58,439–$68,752 / year

Building on the principles that have always guided us - excellence, integrity and respect - we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions. We welcome all candidates to apply and strongly encourage candidates to self-identify if they identify with an Employment Equity designated group (Indigenous Peoples, Persons with Disabilities, Women or Racialized/Visible Minorities).

26 days ago

West Hollywood, CA

This client is a leading healthcare organization operating a major medical center in Southern California, employing a broad range of clinical and non-clinical professionals including administrative assistants, patient services representatives, surgical scheduling coordinators, and authorization specialists. The Temporary Admin Assistant will provide high-level administrative and operational support to Co-Chairs and Vice Chairs of the Department of Anesthesiology, ensuring seamless coordination of daily activities.

5 days ago

Santa Ana, CA

The Administrative Assistant to the CEO provides high-level administrative, organizational, and logistical support to the Chief Executive Officer. Work Environment & Schedule

Hourly position with a regular schedule; occasional evening or early morning availability may be required for meetings or events .

Today

Pasadena, California

$25–$28 / hour

This fast-paced, open-ended temporary assignment is ideal for an experienced administrative professional with prior nonprofit experience who can manage competing priorities with confidence, professionalism, and discretion. This temporary role offers an opportunity to provide crucial onsite support to two senior executives within a nonprofit organization during a period of high activity.

30+ days ago

Long Beach, CA

We offer a full suite of benefits, including medical, dental, vision, short and long-term disability coverage, accident insurance, critical illness insurance, basic and supplemental life insurance, employee assistance plan, retirement savings and matching, and other developmental opportunities. This role is ideal for someone who thrives in a fast-paced environment and can effectively managemultiple priorities, including front desk operations, office coordination, internal communications, and event support.

Today

SANTA FE SPRINGS, CA

$75,000–$95,000 / year

PRIMARY FUNCTION: The Executive Administrative Assistant provides comprehensive, high-level administrative and operational support to the President [CEO] and Executive Leadership Team of a fast-paced logistics organization. The ideal candidate is highly experienced, proactive, and comfortable navigating complex priorities, executive-level communication, and sensitive matters.

30+ days ago

Costa Mesa, California

Strategically Orchestrate Meetings: Expertly coordinate and facilitate meetings, ranging from intimate office gatherings to large-scale off-site events, ensuring seamless execution and impactful outcomes. This critical role demands a seasoned professional capable of proactively managing intricate tasks, effortlessly engaging with high-level leaders, and steadfastly acting as the executive's primary gatekeeper.

6 days ago

Costa Mesa, California

6 days ago

Pasadena, CA

$32.45–$47.60 / hour

Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women's Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance.

30+ days ago

Anaheim, CA

A renewable energy company is seeking a personable and organized Temporary Administrative Assistant to support the Renewable Energy Division, with a focus on travel-related administrative tasks and general office duties. This role is essential in alleviating the workload of existing administrative staff by efficiently managing travel receipt tracking and communication with hotels, car rental companies, and traveling employees.

Today

Anaheim, California

$23–$24

This role is essential in alleviating the workload of existing administrative staff by efficiently managing travel receipt tracking and communication with hotels, car rental companies, and traveling employees. A renewable energy company is seeking a personable and organized Temporary Administrative Assistant to support the Renewable Energy Division, with a focus on travel-related administrative tasks and general office duties.

29 days ago

Costa Mesa, CA

$32.69–$33.65 / hour

This role is ideal for a proactive professional who has successfully supported senior leadership teams, managed high-level administrative responsibilities, and created professional presentations and marketing materials with exceptional attention to detail. We are seeking a highly polished Senior Administrative Assistant with strong executive support experience and a creative eye for graphic design to join a respected organization in Costa Mesa.

30+ days ago

Long Beach, CA

$70,000–$80,000 / year

This position will support executive operations across both Beach Front Property Management and Glass House Brands, requiring exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment. We are seeking a highly skilled Executive Administrative Assistant to provide direct support to senior leadership, including CEO Kyle Kazan.

Today

Placentia, CA

$87,516–$97,900 / year

li>Operate as extension of assigned executives; interface directly with Pacsun employees and teams, vendors, and customers as needed, to define problems and provide solutions to inquiries or orders.

The Executive Assistant will provide high-level administrative and organizational support to Executive Leadership within a fast-paced retail organization.

Today

Glendale, CA

$95,500–$128,000 / year

Job CategorySelect a Job CategoryAdministrationAnimation and Visual EffectsArchitecture and DesignAsset ManagementBankingBuilding Construction and FacilitiesBuilding, Construction and FacilitiesBusiness Strategy and DevelopmentCall CenterCommunicationsCreativeCulinaryData Science and AnalyticsDisneyland Resort Casting HourlyEngineeringFinance and AccountingFood and BeverageGaming and InteractiveGovernmental AffairsGraphic DesignHealth ServicesHorticulture and LandscapeHorticulture and LandscapingHotel and ResortsHuman ResourcesLegal and Business AffairsLicensingMaritime and Cruise OperationsMarketing and Digital MediaMerchandisingOperationsProductionProject ManagementPublishingQuality AssuranceResearch and DevelopmentRetail OperationsSalesSciences and Animal ProgramsSecuritySocial ResponsibilitySports and RecreationStage ProductionsSupply Chain ManagementTalentTechnologyTheme Park OperationsWalt Disney World Casting Hourly. Brand Select ABC News ABC Owned TV Stations Aulani, A Disney Resort & Spa Disney Advertising Disney Branded Television Disney Cruise Line Disney Direct to Consumer Disney Entertainment Disney Entertainment and ESPN Product & Technology Disney Entertainment Television Disney Experiences Disney Platform Distribution Disney Store Disney Theatrical Group Disney Vacation Club Disney's Hilton Head Island Resort Disneyland Paris Disneyland Resort ESPN FX Networks Hong Kong Disneyland Resort Industrial Light & Magic Lucasfilm Marvel Studios National Geographic Pixar Animation Studios Searchlight Pictures Storyliving by Disney The Walt Disney Company (APAC) The Walt Disney Company (Corporate) The Walt Disney Company (EMEA) The Walt Disney Company (LATAM) The Walt Disney Studios Walt Disney Animation Studios Walt Disney Imagineering Walt Disney World Resort.

30+ days ago

Torrance, CA

$71,110–$106,670 / year

For more than 40 years, the Chicago-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high-tech, industrial, life sciences and marine. Identify opportunities to improve administrative processes and enhance efficiency across leadership support workflows, exercising discretion and independent judgment in prioritizing work, determining appropriate actions, and aligning efforts with evolving leadership needs.

30+ days ago

Santa Ana, CA

$26–$29 / hour

The Administrative Assistant to the CEO provides administrative and organizational support to the Chief Executive Officer, serves as a key partner in ensuring the efficient operation of the CEO's office, and assists with overseeing the corporate office to support a professional, organized, and well-prepared workplace environment. Illumination Health & Home is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs.

1 day ago

Orange, CA

Physical Activity Requirements: Bending, Carry Objects, Climbing, Keyboard use/repetitive motion, Pinching/fine motor activities, Push/Pull, Reaching forward, Reaching overhead, Sitting, Squat/kneel/crawl (Squad & Knee), Standing, Talk or hear, Taste or smell, Twisting, Walking, Wrist position deviation. Lifting (Floor to waist level) - Constant 67 or more%, Lifting (Floor to waist level) - Frequent 36-66%, Lifting (Floor to waist level) - Occasional 0-35%, Lifting (Waist level and above) - Constant 67 or more%, Lifting (Waist level and above) - Frequent 36-66%, Lifting (Waist level and above) - Occasional 0-35%.

30+ days ago

Gardena, CA

$27.50–$30 / hour

As part of RGF Staffing and Recruit Group, an HRpowerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go. With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back.

Today

Newport Beach, California

This person will help executives stay on track, ensure the office runs smoothly, coordinate client-facing events, and create a professional, welcoming experience for clients, tenants, and visitors alike. We are partnering with a growing private equity and wealth management firm in Newport Beach to identify an Executive Assistant / Office Manager who thrives in a dynamic, entrepreneurial environment.

30+ days ago

montebello, CA

Provide comprehensive clerical support to the Director of Operations, including scheduling appointments, managing correspondence, and preparing reports. In this role, you'll play a crucial part in ensuring our operations run smoothly by providing exceptional administrative support and customer service.

30+ days ago

Azusa, California

Oversees their assigned administrative American Express issued credit card; monitors and tracks their monthly expenses for purchases made on behalf of their assigned department(s) for routine administrative expenses (i.e. ordering of meals for meeting, special purchase for department meetings/events, etc.). The EA works predominantly with the Chief Clinical Officer/Chief Information Officer (CCO/CIO) and frequently with the Chief Executive Officer, Board of Advisory, Board of Directors and various organ committees in executing both internal and external administrative projects.

30+ days ago

Torrance, CA

$65,000–$70,000 / year

We are a growing international company seeking a highly organized and proactive Japanese Bilingual Executive Assistant to support a strategic executive leader in a fast-paced business environment. The Executive Assistant will provide direct support to a senior executive, managing schedules, communications, meetings, travel coordination, and various strategic projects.

1 day ago

Irvine, CA

$90,700–$127,100 / year

p>Leadership competencies:

Decision Making – Demonstrates strong judgment in managing competing priorities, making sound decisions related to scheduling, logistics, and executive needs, and appropriately escalating complex or sensitive issues . The role is well-suited for a proactive, highly detail-oriented professional who thrives in a fast-moving environment, anticipates needs, and brings a strong in-office presence to support executive leadership and cross-functional teams.

Today

La Mirada, CA

The Administrative Assistant to the Director of Clinical Training supports the DCT in the management of Rosemead's psychology doctoral programs' clinical training activities and placements (i.e., practicum and internship). Event Planning: Coordinate logistics for Clinical Training events, orientations, student meetings, and workshops - i.e., Thursday student meetings, Practicum Orientation and Symposium, and Internship Chapel.

23 days ago

South Pasadena, CA

$65,000–$90,000 / year

p>The ideal candidate should be able to take a conversation such as, “We need to follow up with accounting, schedule a meeting, prepare communication to the team, confirm access, and track next steps,” and turn it into a clean, organized plan with owners, deadlines, and follow-through.

Equity Smart Home Loans is hiring an Executive Assistant to the CEO to provide high-level administrative, communication, scheduling, and project coordination support to our executive team.

27 days ago

Santa Ana, CA

$26–$29 / hour

p>The Administrative Assistant to the CEO provides administrative and organizational support to the Chief Executive Officer, serves as a key partner in ensuring the efficient operation of the CEO's office, and assists with overseeing the corporate officeto support a professional, organized, and well-prepared workplace environment.

Support and oversee meetings held at the corporate office, including room setup, supplies, refreshments, and follow-up needs.

Today

Anaheim, CA

$87,516–$97,900 / year

li>Operate as extension of assigned executives; interface directly with Pacsun employees and teams, vendors, and customers as needed, to define problems and provide solutions to inquiries or orders. Pacsun is a leading lifestyle brand offering an exclusive collection of the most relevant brands and styles such as adidas, Brandy Melville, Essentials Fear of God, our own brands, and many more.

30+ days ago

Riverside, CA

$65,325.45–$93,094.33 / year

Ability to: Manage departmental records; use office equipment for such functions as the Internet, E-mail, and on-line service, and use PC software; research, develop, and prepare data for management presentations; organize meeting plans and schedule appointments; provide effective client service and public relations; display strong interpersonal and communication skills, both verbally and in writing. Knowledge of: Organizational operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office; current office methods and practices including automated equipment, filing systems, business correspondence, receptionist techniques, report writing; and correct English usage, grammar, spelling, vocabulary, and punctuation.

5 days ago

Montebello, California

Inspired by the groundbreaking work of Joyce Epstein, a renowned expert in family engagement, PEBSAF's comprehensive virtual parent workshops provide a wealth of resources and guidance on a wide range of topics, from effective communication strategies to homework support and navigating the school curriculum. Recognizing the profound impact of parental involvement in a child's educational journey, PEBSAF has made it its mission to bridge the gap between home and school, empowering parents with the knowledge and skills they need to actively support their children's learning.

30+ days ago

Corona Del Mar, CA

This requirement is directly related to essential job functions including but not limited to: providing direct patient care, accessing medical and confidential records, accessing and administering prescription medication or other drugs, working within a clinical setting, handling sharp instruments, conducting medical procedures, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities.

Facilitate seamless onboarding: draft membership contracts, gather billing info, coordinate medical record requests, and set up new profiles across CRM, EHR, and accounting platforms.

Today

Irvine, CA

$100,000–$110,000 / year

As an Executive Assistant, you'll provide high-level administrative support to the CEO and collaborate closely with leadership to streamline daily operations and organizational efficiency. The ideal candidate for this role will have: 10+ years of Executive Assistant or high-level administrative experience within public companies and product/IP companies.

30+ days ago

Newport Beach, California

$79,000–$81,000

The Executive Assistant & Office Manager for our established, family owned and operated commercial real estate investment and management company with a track record of success located in Newport Beach, CA. Ultimate Staffing is looking for an exceptional Executive Assistant-Office Manager with a positive, proactive attitude that can manage a variety of personal and professional tasks for company principals.

30+ days ago

Lake Forest, CA

$77,600–$129,400 / year

Manage and coordinate office requirements for the Lake Forest office, including management of the virtual receptionist system, collection and management of mail/deliveries, ordering supplies, managing office equipment, maintaining office facilities in a presentable manner, and coordinating maintenance requests. This role involves proactively managing executive priorities, coordinating high-impact meetings and events, and building strong relationships with internal and external stakeholders to ensure seamless day-to-day operations.

18 days ago

Gardena, CA

p>Secretarial or Business school plus three years increasingly responsible office/secretarial experience, or Associate of Arts degree plus two years office/secretarial experience.

Able to stand, stoop, bend, squat and reach for purpose of performing job duties such as handling materials stocked on shelves, filing, and handling and sorting mail.

14 days ago

Burbank, CA

$33–$36 / hour

At least 2 years or more in an administrative role and/or equivalent experience supporting an executive; " Excellent organizational and prioritization skills and attention to detail, proven by the ability to exercise appropriate judgment in executing tasks without supervision; " Sharp written and verbal communication skills, including clean grammar; " Ability to multi-task and prioritize deadlines/deliverables; " Strong proficiency with computers, phones and office equipment; " Mastery of Microsoft Office Suite (E.g. MS Word, PowerPoint, Excel and Outlook) and working in a Windows environment; " Confidence to learn new programs such as SAP, Sharepoint and Concur; " Reliability handling confidential information; " Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships; " Takes initiative and pride in work and is not afraid to make suggestions or propose alternative ways of doing things.

6 days ago

Azusa, CA

$58,947.20–$91,353.60 / year

Today

Cerritos, CA

$26–$30 / hour

The ideal candidate for this role will have: 3+ years of administrative support experience, preferably supporting multiple executives or senior leaders . You'll also assist with travel arrangements, handling correspondence, and supporting special projectsall while demonstrating professionalism and a proactive attitude.

20 days ago

Santa Ana, CA

6. Meeting Preparation, Tours & Follow-Through

Prepare rooms, materials, and participant communications for key meetings (All Team Meetings, podcasts, tours, check-ins, etc.).
Attend stewardship meetings when possible to stay up to date on strategic plan and incorporate these updates into weekly donor contact spreadsheet .

Today

Orange, CA

This role manages critical administrative functions, coordinates complex activities, and ensures smooth day-to-day operations by addressing matters that do not require the direct attention of executive leadership. Under general supervision, the Executive Assistant I performs a wide variety of administrative, secretarial, and technical duties in support of a Director-level position.

30+ days ago

Foothill Ranch, CA

$77,600–$129,400 / year

li>Manage and coordinate office requirements for the Lake Forest office, including management of the virtual receptionist system, collection and management of mail/deliveries, ordering supplies, managing office equipment, maintaining office facilities in a presentable manner, and coordinating maintenance requests. This role involves proactively managing executive priorities, coordinating high-impact meetings and events, and building strong relationships with internal and external stakeholders to ensure seamless day-to-day operations.

Today

Pasadena, CA

p>Position Summary:

Provides high-level administrative support to the Founder & CEO by managing schedules, communications, events, partnerships, and organizational operations while maintaining professionalism and confidentiality.

An Executive Assistant supports a CEO, Founder, Executive Chairman, or senior leadership team by managing daily operations, schedules, communications, and special projects.

Today

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Professional Assistant Jobs in Santa Ana, CA

Executive Assistant Boutique Recruiting

Executive Administrative Assistant Stryker Corp

EXECUTIVE ADMINISTRATIVE ASSISTANT GLS

Senior Administrative Assistant (IVC-Substitute) South Orange County Community College District

Senior Administrative Assistant South Orange County Community College District

Executive Administrative Assistant / Remote Easy Recruiter

Executive Assistant - Legal The Ensign Group Inc

Administrative Assistant GENWEALTH 360 INC

Executive Administrative Assistant Bank of Canada

Administrative Assistant GTT, LLC

Administrative Assistant to the Chief Executive Officer (Hourly) OCC Boy Scouts

Executive Assistant Ultimate Staffing Services

Administrative Assistant/Front Desk Specialist Integrated Polymer Solutions

EXECUTIVE ADMINISTRATIVE ASSISTANT General Logistics Systems US Inc

Vans: Executive Administrative Assistant (Human Resources) VF Corporation

Vans: Executive Administrative Assistant (Human Resources) Vans

Executive Assistant and Chief of Staff Eli Lilly and Co

Administrative Assistant Ultimate LLC

Administrative Assistant Ultimate Staffing Services

Sr. Administrative Assistant 836603 Helpmates

Executive Administrative Assistant Beach Front Property Management

Executive Assistant Pacsun

Senior Executive Assistant The Walt Disney Co

Senior Administrative Assistant AIT Worldwide Logistics, Inc.

Administrative Assistant Illumination Foundation

Executive Assistant, Belonging, Diversity, Equity & Inclusion (Temporary) Rady Children's Health

Executive Assistant Staffmark

Executive Assistant H Cap Connect

Administrative Assistant to the Director of Operations PARENT EDUCATION BRIDGE FOR STUDENT ACHIEVEMENT FOUNDATION LLC

Executive Assistant OneLegacy Brand

Executive Assistant (Japanese Bilingual) Humina Resource

Executive Assistant Tarsanet

Administrative Assistant to the Director of Clinical Training Biola University Inc

Executive Assistant to the CEO Equity Smart Home Loans

Administrative Assistant Illumination Health + Home

Executive Assistant Pacific Sunwear of California, Inc.

Executive Assistant III - At Will County of Riverside, California

Administrative Assistant to the Director of Operations Cb

Member Coordinator and Administrative Assistant Medix

Executive Assistant to CEO | Urgently hiring! | 837628 Helpmates

Executive Assistant-Office Manager Ultimate Staffing Services

Executive Assistant AVEVA Group Ltd

Executive Assistant I II Behavioral Health Services Inc

Administrative Assistant - Labor Relations Software Resources, Inc.

Executive Assistant OneLegacy

Administrative Assistant | $26.00-$30.00 hourly | Urgently hiring! 838069 Helpmates

Administrative Assistant to CEO Working Wardrobes for A New Start

Executive Assistant I, Rail Operations Orange County Transportation Authority

Executive Assistant AVEVA

Executive Assistant Jade love kids foundation

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