Access Operations Coordinator Stamford American International HospitalAccess Operations CoordinatorNewark, CA$38.15–$42.96 / hourThe Stanford Health Care (SHC) Enterprise Contact Center (ECC) Access Operations Contact Center (AOCC) handles a high-volume of inbound calls, outbound calls, faxes and other communication with patients, providers, clinic staff, and others needing to access health care services at one or multiple SHC departments/clinics. The Access Operations Contact Center staff within the ECC is responsible for providing an excellent patient and customer experience by efficiently coordinating services and accurately answering or properly referring inquiries.
Hospital Practice Coordinator JobotHospital Practice CoordinatorBrisbane, CA$21–$24 / hourConsistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Senior Program/Project Coordinator Stamford American International HospitalSenior Program/Project CoordinatorMenlo Park, CA$45.94–$59.73 / hourSr Program Project Coordinators manage daily project activities in conjunction with project and senior project managers who provide centralized oversight/structure to multiple VP areas in executing complex, organization-wide projects (such as the 500P activation). Senior Project Coordinators use their independent judgement to resolve or triage critical issues, identify risks and escalations, provide project schedule updates and exercise financial responsibility.
Office Coordinator Vaco LLCOffice CoordinatorRedwood City, CA$30–$40 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Program Project Coordinator Stamford American International HospitalProgram Project CoordinatorMenlo Park, CA$43.77–$56.90 / hourThis role provides critical coordination and project support to ensure hospitals, clinics, and administrative and patient care spaces are fully prepared to operate effectively from day one. This role is central to maintaining efficient project execution and supporting both project-level and departmental operations, ensuring seamless delivery across AOI initiatives.
Accounts Payable Coordinator JouléAccounts Payable CoordinatorSan Rafael, CA$30–$34 / hourThe Accounts Payable Coordinator supports daily AP operations by managing the AP inbox, assisting with invoice processing, and helping maintain communication with internal stakeholders and suppliers. Manage the Accounts Payable email inbox, reviewing incoming messages and responding to general inquiries or routing complex issues to the appropriate analyst.
Practice Coordinator AxelonPractice CoordinatorOakland, CA$20–$28 / hourManage front desk operations, including patient registration and appointment scheduling. Ability to communicate effectively with patients and staff.
NewFully Onsite VMI Technician - Bay Area AvantorFully Onsite VMI Technician - Bay AreaOakland, CA$25–$30Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role, you will report to the Area Operations Manager and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.
Manager, Project Management - Remote IntradoManager, Project Management - RemoteSan Francisco, CARemote$115,000–$125,000 / yearWe are seeking an experienced Manager, Project Management to lead a portfolio of complex, cross-functional projects that drive strategic business outcomes. Our cutting-edge company strives to become the most trusted, data-centric emergency services partner by uniting fragmented communications into actionable intelligence for first responders.
NewReceptionist/Office Coordinator KavaliroReceptionist/Office CoordinatorFoster City, CADuties: Help respond to employee and visitor needs in the office Facilitate office access and provide directions to guests and employees unfamiliar with our space Greet and assist visitors, answer phones, and direct inquiries to appropriate team members Administrative Support Manage incoming requests and questions using our ticketing system Order office supplies and new hire materials Process and file documents; update office systems and materials Ship and receive packages Assist with basic data entry and record keeping Maintain a Safe, Clean, and Organized Office Take pride in maintaining the appearance and operation of our headquarters Ensure the office remains clean, safe, and well-organized at all times Coordinate with vendors regarding snacks, meals, and office services Communicate with building management regarding facility needs Assist with basic office setup tasks and facility improvements Support Office Culture and Events Assist with coordinating office events and activities Help communicate office updates and information through internal channels Support team initiatives that foster connection and engagement . Proven ability to be resourceful in solving problems without much supervision Must be customer service oriented Tech savvy-knowledge of G Suite Apps, Slack and Excel (or Google sheets) Ability to learn new software programs; familiarity with Zoom (or other VC systems) preferred High school diploma or GED required .
Project Coordinator Lennar HomesProject CoordinatorSan Ramon, CA$25.57–$42 / hourFull timeLennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. This role may involve tasks that successfully deliver new projects by overseeing construction schedules, contract documents, land development budgets, and ensuring compliance with environmental studies, geotechnical reports, and engineering and architectural plans.
New["Inventory Operations Coordinator On-Call","Inventory Operations Coordinator On-Call"] Project Open Hand["Inventory Operations Coordinator On-Call","Inventory Operations Coordinator On-Call"]San FranciscoReporting to the Manager, Inventory Operations and working in close partnership with kitchen leadership, the Inventory Operations Coordinator is tasked with helping to ensure that all product receiving, inventory, routing, storage, cleanliness and food temperature functions are completed according to agency policies and procedures. Physical demands: While performing duties of job, incumbent is occasionally required to stand for long periods of time and move; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear.
NewSales Operations Coordinator The Glen at Heather FarmSales Operations CoordinatorWalnut Creek, CAProvides support to the marketing team; including general clerical support, giving community tours to visitors as needed (public relations), and assisting with special projects such as advertising and direct mail campaigns. The Sales Operations Coordinator manages the day-to-day operation of the Marketing office and provides support to the Marketing Director and Residency Counselors; and supervises the Marketing Assistant.
Sales Operations Coordinator ProsumSales Operations CoordinatorSanta Clara, CA$80,000–$90,000 / yearOverview Our client is looking for a Sales Operations Coordinator, that is fully Japanese Bilingual, for a full time role, that researches and compiles lists of prospective customers for use as sales leads, based on information from newspapers, business directories, industry ads, trades shows, Internet Web sites, referrals and other sources. The Sales Operations Coordinator manages the operational backbone of the Company's sales function, exercising independent judgment and discretion to coordinate accounts, resolve customer and order issues, and translate business needs between the local sales team, customers, and headquarters in Japan.
Finance and Operations Coordinator, Center for Human and Planetary Health Stanford UniversityFinance and Operations Coordinator, Center for Human and Planetary HealthStanford, CA$39.20–$45.56 / hourThe school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. Working on campus and around the globe, the Woods Institute and its hosted centers and programs combine cutting edge scholarship, diverse partnerships, and deep engagement across sectors and disciplines to advance just, practical solutions for people and the planet.
New["HR Operations Coordinator","HR Operations Coordinator"] Fehr & Peers["HR Operations Coordinator","HR Operations Coordinator"]Walnut Creek$70,000–$85,000 / yearWorking alongside public agencies, private developers, institutions, and community organizations, we combine technical expertise, data-driven insights, and thoughtful collaboration to make it easier, safer, and more sustainable for people and goods to move. Coordinate immigration-related billing and documentation, including reviewing attorney invoices for accuracy, tracking expenses, and supporting timely invoice approval and payment processes.
New["Site Operations Coordinator","Site Operations Coordinator"] Jones Lang LaSalle IP["Site Operations Coordinator","Site Operations Coordinator"]Palo AltoWhether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Your role will focus on ensuring smooth delivery of day to day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.
NewOperations Coordinator - San Francisco RichemontOperations Coordinator - San FranciscoSan Francisco, CaliforniaIn a highly dynamic and collaborative environment, the Operations Coordinator is responsible for managing all aspects of the day-to-day processes, including key administrative support fortransactional activities, financial compliance, logistics, inventory control, and effectively supports the implementation of policies and procedures. - Partner with client-facing teams to manage the boutique supply inventory including replenishment needs for sales and hospitality areas, as well as back of house; manage the order process and support Lean/5S strategies for optimal storage organization.
Operations Coordinator - Palo Alto RichemontOperations Coordinator - Palo AltoPalo Alto, CaliforniaIn a highly dynamic and collaborative environment, the Operations Coordinator is responsible for managing all aspects of the day-to-day processes, including key administrative support fortransactional activities, financial compliance, logistics, inventory control, and effectively supports the implementation of policies and procedures. - Partner with client-facing teams to manage the boutique supply inventory including replenishment needs for sales and hospitality areas, as well as back of house; manage the order process and support Lean/5S strategies for optimal storage organization.
Land Operations Coordinator Brookfield Residential Properties ULCLand Operations CoordinatorSan Ramon, CAThe Project Coordinator will also be required to work closely with the various Development Managers to manage and execute the contract process for all land development design and construction contracts; creating, tracking, distributing, and filing all contract documents for land development; and provide support to the Director of Land Operations and Development Managers (Land Team) for bidding and procurement of CFD projects along with preparation of CFD reimbursement binders at the end of each CFD contract. Coordinate with the Development team, City agencies, utility providers, the HOA/City, the US Postal Service, and planning and architectural consultants to manage meter sets and transitions, track meter locations, confirm mailbox placement and mail service, and support lot fit analysis and parcel product mapping.
New["Food Delivery Operations Coordinator","Food Delivery Operations Coordinator"] WeBox["Food Delivery Operations Coordinator","Food Delivery Operations Coordinator"]San FranciscoJob Summary WeBox, the leading intelligent marketplace for personalized group orders, is seeking a proactive and resourceful Logistics Operations Coordinator to join our team. Core Responsibilities Route & Process Optimization: Provide support for route planning and identify key improvements to streamline delivery and sorting processes.
Workplace Operations Coordinator Marcus & Millichap CompanyWorkplace Operations CoordinatorPalo Alto, CAMarcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Developments. This role is responsible for supporting workplace and facilities operations, employee experience initiatives, company events, workplace services, as well as corporate housing administration.
Operations Coordinator Open Door LegalOperations CoordinatorSan Francisco, CA$76,500–$92,500 / yearDelivering on the promise of making San Francisco the first city in the US with universal access to legal services requires high-touch operations with many moving parts, including at least four physical office locations centrally located within our communities of service, volunteers and interns, and grant administration. Working closely with the Associate Director of Operations, the Operations Coordinator will implement operational systems, maintain organizational documentation, support grant administration and reporting processes, and coordinate organization-wide operational initiatives.
Operations Coordinator - Palo Alto Richemont North AmericaOperations Coordinator - Palo AltoPalo Alto, California$30–$32 / hourIn a highly dynamic and collaborative environment, the Operations Coordinator is responsible for managing all aspects of the day-to-day processes, including key administrative support fortransactional activities, financial compliance, logistics, inventory control, and effectively supports the implementation of policies and procedures. To do so, we operate in an appointment recommended model, allowing us to provide clients with the best possible boutique experience, including personalized product curation, attention, and services for their creation.
Operations Coordinator M & D Mechanical ContractorsOperations CoordinatorSan Francisco, CaliforniaThe Operations Coordinator will be responsible for supporting the day-to-day operations of our company, including coordinating project schedules, managing subcontractors, and ensuring timely and accurate completion of project deliverables. With over 20 years of experience, we specialize in providing top-quality HVAC, plumbing, and piping solutions to commercial, industrial, and residential clients.
Operations Coordinator FocusKPI Inc.Operations CoordinatorMountain View, CAWork with cross-functional teams—including the Lab leader, RIL team members, external partners, vendors, administrative staff, and facilities staff—to gather requirements, provide updates, manage expectations, and address concerns. You will work closely with lab leadership and team members to document objectives, milestones, and meetings, and will additionally help manage the day-to-day operations for the team and provide executive administrative support to leadership.
Bookkeeper & Operations Coordinator (Hybrid) Team Esface Basketball AcademyBookkeeper & Operations Coordinator (Hybrid)Redwood City, CA$52,000–$64,000 / yearKEY RESPONSIBILITIES: Financial Management: Maintain records of financial transactions by establishing accounts, allocating and posting transactions for current and long-term liabilities that comply with federal, state, and local legal requirements. Main duties include ensuring the smooth operation of our financial processes, completing administrative tasks, assisting HR with administration, and ensuring smooth program operations.
Operations Coordinator NextpowerOperations CoordinatorSan Rafael, CaliforniaAt Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation.
Executive Assistant / Office Operations Coordinator Evolve Talent PartnersExecutive Assistant / Office Operations CoordinatorSan Francisco, CAOur client, a highly respected investment management and advisory firm, is seeking a polished, service-oriented Executive Assistant to support senior leadership and help oversee day-to-day office operations in San Francisco. The ideal candidate thrives in a fast-paced professional environment, enjoys wearing multiple hats, and takes pride in delivering an exceptional experience for colleagues, clients, and visitors.
Operations Coordinator Nextracker Inc.Operations CoordinatorSan Rafael, CA$70,000–$85,000 / yearAt Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation.
Operations Coordinator Stifel Financial CorpOperations CoordinatorSan Francisco, CAProvide overflow support for the daily operation of the Financial Advisors businesses not limited to opening client accounts, preparing and processing investment documentation, facilitating outgoing check requests and other disbursements, and maintaining current client information. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more.
Operations Coordinator NoGigiddyOperations CoordinatorSan Francisco, CARemote$35,360–$52,000We connect our community with real earning opportunities — remote jobs, surveys, gig platforms, and financial tools — all in one place, free to access, no gatekeeping. At NoGigiddy, you'll keep projects on track, processes organized, and the team moving efficiently across a fast-paced remote environment.
NewPartnership Operations Coordinator YardzenPartnership Operations CoordinatorMill Valley, CAWe start with design and stay with the project through the build, pairing homeowners with a dedicated representative who guides cost and design tradeoffs, matches them with multiple vetted local contractors, makes sense of the estimates, and helps them confidently hire the right one. We are looking for a highly organized, resourceful Partnerships Operations Coordinator to help support and grow some of Yardzen’s most important external partnerships.
Operations Coordinator, Learning & Development/Change Management LancesoftOperations Coordinator, Learning & Development/Change ManagementSan Francisco, CA$50In this role, you will ensure that every learning experience—from certification programs to speaker series and innovation lab sessions—is delivered with precision, responsiveness, and a high-quality participant experience. Manage learning certification operations in the learning platform: maintain user groups, build and publish assessments, schedule assessment windows, and pull reporting on results with analysis and recommended actions.
Operations Coordinator - B2B Williams Sonoma IncOperations Coordinator - B2BSan Francisco, CA$30–$32 / hourWe offer beautifully-designed, stylish and functional products for every area of the home, including the kitchen, living room, bedroom, home office, closet, laundry room and even outdoor spaces. Our family of brands are Williams Sonoma, Williams Sonoma Home, Pottery Barn, Pottery Barn Kids, Pottery Barn Teen, Rejuvenation, West Elm, Mark & Graham, Outward, and GreenRow.
NewMusic Operations Coordinator INSPYR SolutionsMusic Operations CoordinatorMenlo Park, CARemote$25–$35 / hourInformation collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/ . By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities.
Venue Operations Coordinator Metro Events LLCVenue Operations CoordinatorSan Francisco, CA$31–$39 / hourPart timeThe Venue Operations Coordinator supports special events across Metro Events’ San Francisco and Oakland venues by partnering with clients, vendors, and internal teams to ensure a smooth, safe, and successful experience. Assists with permit applications and supports coordination with government agencies, the Port of San Francisco, and other regulatory bodies, with guidance from the Operations Manager.
NewAdministrative and Operations Coordinator Stanford UniversityAdministrative and Operations CoordinatorStanford, CARemoteMay lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. The Department is the largest in the School of Humanities and Sciences with over 100 active and emeritus faculty, lecturers and research staff, over 240 PhD and postdoc trainees and over 60 non-academic staff who advance the department's research and teaching missions.
NewVolunteer Services Operations Coordinator (34297) The San Francisco Marin Food BankVolunteer Services Operations Coordinator (34297)San Francisco, CA$29.20–$30.11 / hourThis role will serve as the primary coordinator for the CalFresh Community Works program, and work with the Senior Volunteer Project Manager to coordinate participant intake, program administration, tracking and reporting for court ordered & SFMTA required volunteering program. This role will also collaborate with Food Bank teams who support external partners via the volunteer program at the Food Bank as we are uniquely positioned to serve as a key community resource through one of the largest volunteer programs in San Francisco and Marin.
NewWorkplace Operations Coordinator (Contract) Better Health Supplies IncWorkplace Operations Coordinator (Contract)San Francisco, CA$30–$38 / hourSince our inception in November 2019, Better Health has gained Medicare licenses in 48 states, 16 Medicaid licenses, and serves the members of top payers, including Medicare, Medicaid, Cigna, Humana, Florida Blue, and Oscar, among others. We're looking for a reliable and highly organized Workplace Operations Coordinator contractor to maintain a consistent onsite presence and support day-to-day office and operational needs in our San Francisco office.
Marketing Operations Coordinator Prometheus Real Estate GroupMarketing Operations CoordinatorSan Mateo, CA$30.50–$39 / hourTechnical Competencies - Proficient in Microsoft Office Suite, Mac OS preferred, and web-based platforms; Familiarity with digital asset management and project management platforms (experience with Bynder/PAL, Box, Planview or similar tools a plus); Working knowledge of property listing platforms (Apartments.com, Commercial & Acquisitions Support - Provide tactical support for commercial, acquisition, and portfolio marketing needs, including organizing partner assets, proofing email communications, drafting listing copy, and completing assigned projects with accuracy and timeliness.
NewRecruiting Operations Coordinator Plaid IncRecruiting Operations CoordinatorSan Francisco, CAYou will own white-glove scheduling for high-touch hiring pipelines, serve as the on-site RC presence in our San Francisco office, and act as a core member of the Recruiting Operations team -- contributing to the systems, tools, and processes that keep the function running. Administer Plaids Linear account across the recruiting and operations teams, supporting project management and tooling tracking including the RecOps backlog, feature requests, and open vendor items.
Fleet Operations Coordinator Walden RoboticsFleet Operations CoordinatorSan Francisco, CaliforniaThis role focuses on ensuring that the local robot fleet and operators are used effectively across internal testing and external deployment environments, while supporting the data collection needs of engineering and product teams. The Robot Operations team is seeking a Fleet Operations Coordinator to support the day-to-day planning, utilization, and coordination of our robotic systems and operator team.
People Operations Coordinator Beautylish Inc.People Operations CoordinatorSan Francisco, CAFull timeYou should be comfortable having a collaborative relationship with your direct manager but must also be able to research, work, and follow-up independently while balancing multiple projects and routine tasks. You will work with and report to the Head of People Operations in a hybrid role based out of our San Francisco office, providing general admin, office management, IT, and HR assistance across all areas of the organization.
Operations Coordinator StifelOperations CoordinatorSan Francisco, CaliforniaFull timeProvide overflow support for the daily operation of the Financial Advisors businesses not limited to opening client accounts, preparing and processing investment documentation, facilitating outgoing check requests and other disbursements, and maintaining current client information. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more.
People Operations Coordinator Conviva, Inc.People Operations CoordinatorFoster City, CA$30–$35 / hourOur Operational Data Platform harnesses full-census, comprehensive client-side telemetry, capturing every aspect of customer experience and engagement across all devices and linking them to the performance of underlying services, in real time and at a fraction of the cost of alternative solutions. Our Operational Data Platform harnesses full-census, comprehensive client-side telemetry-capturing every aspect of customer experience and engagement across all devices and linking them to the performance of underlying services, in real-time and at a fraction of the cost of alternative solutions.
People Operations Coordinator Beautylish, Inc.People Operations CoordinatorSan Francisco, CADesired Skills: Confidence and professionalism to interact with colleagues at all levels of the organization Unchallengeable integrity and tact when handling confidential or sensitive information Effective project planning: breaking broad goals into actionable steps, working through obstacles, and executing to completion Strong written communication skills for both person-to-person collaboration (e.g. You should be comfortable having a collaborative relationship with your direct manager but must also be able to research, work, and follow-up independently while balancing multiple projects and routine tasks.
Executive Operations Coordinator UCSF Medical CenterExecutive Operations CoordinatorSan Francisco, CAWorking independently within established policies and procedures, the Executive Operations Coordinator exercises independent judgment in administering assigned operational programs, determining appropriate administrative processes, resolving day-to-day operational issues, and advising departmental leadership on operational needs and opportunities for continuous improvement. The incumbent independently administers assigned operational programs, including equipment lifecycle management, office operations, facilities coordination, workspace assignments, onboarding and offboarding operations, records management, and operational purchasing administration.
Operations Coordinator WeCare Medical Specialty GroupOperations CoordinatorSan Francisco, CaliforniaRemoteWe are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support and streamline day-to-day operational activities across multiple departments in a fully remote environment. The successful candidate will play a critical role in ensuring efficient workflows, accurate documentation, timely communication, and operational compliance.
Events & Community Operations Coordinator Hale Akua Garden FarmEvents & Community Operations CoordinatorCorte Madera, CA$30–$35 / hourConstant Contact, Mailchimp, Canva, Google Workspace, Microsoft Office, or similar platforms. • Coordinate event details and communications with partner organizations, including Hale Akua.