Operations Assistant Jobs in Austin, TX
Jobot
$100000 - $130000
Austin, TX
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PowerHouse Electrical Services, Inc.
Pflugerville, TX
Purchasing Assistant – Round Rock/PflugervilleWe are seeking a detail-oriented and proactive Purchasing Assistant to support our purchasing department in day-to-day operations. Coordinate with warehouse and operations teams to confirm deliveries and assist with receiving inventory into the Warehouse Management System while verifying quantities against purchase orders.
The Morstatter Team, Magnolia Realty
$20 - $25
Round Rock, TX
A growing real estate team in Round Rock, TX, is looking for a creative, strategic, and highly organized Social Media Manager & Executive Assistant to take ownership of our online presence and support day-to-day business operations. The primary focus of this role is social media, creating compelling content, managing and scheduling posts across Facebook, Instagram, YouTube, and Google Business Profile, and using those platforms to generate leads and build brand awareness.
HITT Contracting
Austin, TX
Working directly with the project MEP Superintendent conducting field inspections, progress updates, assisting with document control, equipment inspections, vendor coordination, and supporting the equipment startup and commissioning process. Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.
PowerHouse Electrical Services, Inc.
Pflugerville, TX
Coordinate with warehouse and operations teams to confirm deliveries and assist with receiving inventory into the Warehouse Management System while verifying quantities against purchase orders. Purchasing Assistant - Round Rock/Pflugerville We are seeking a detail-oriented and proactive Purchasing Assistant to support our purchasing department in day-to-day operations.
HITT Contracting
Austin, TX
This includes, but is not limited to, organizing project documentation, preparing meeting packages and pricing packages, information distribution with subs and project team members, and operation and maintenance manuals. . Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.
Civil & Environmental Consultants, Inc.
$62000 - $76000
Austin, Texas
We have a variety of Employee Resource Groups, including CEC Community – focused on giving back to the communities in which we work; CEC Ignite – focused on helping professionals early in their careers to develop their pathway; CEC iDEA – focused on inclusion, diversity, equality, and acceptance; and CEC Women – focused on creating internal and external opportunities for women to network and leverage professional experience! If CEC has not expressly requested recruiting services or contractually engaged with you for recruiting services on a specific position, any resumes or candidate profiles sent to CEC shall be considered unsolicited.
H&R Block
AUSTIN, Texas
Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .
St Edwards University
Austin, TX
Teaching emphasis will focus on contemporary operations management and business analytics practices, including undergraduate principles of operations management, business statistics, and business intelligence, and graduate courses in the Master of Science Business Analytics and Master of Business Administration programs. St. Edward's University, a nationally ranked and AACSB-accredited, independent Catholic university and Hispanic Serving Institution (HSI) invites applications for a Visiting Assistant Professor of Operations Management in the Department of Marketing, Operations and Analytics, beginning January 2026 or August 2026.
Hilton Global
Austin, TX
As Assistant Director of Property Operations, you would be responsible for assisting the Director in overseeing the functionality and safety of the facility to protect the well-being of all guests and team members in the hotel's continuing effort to deliver outstanding guest service and financial profitability. An Assistant Director of Property Operations is responsible for assisting the Director in overseeing the functionality and safety of the facility to protect the well-being of all guests and team members in the hotel's continuing effort to deliver outstanding guest service and financial profitability.
IDEA Public Schools
$94771 - $111356
Austin, TX
Role Mission: The Assistant Principal of Operations (APO) manages campus operations for each IDEA site (two schools) and is responsible for achieving operational excellence across non-instructional areas, including front office management, student information systems, child nutrition, transportation, health services, business office, facility maintenance, new construction management, technology coordination, student recruitment and enrollment. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.
The Walt Disney Company
Austin, TX
Facilitate weekly meetings with Galley leadership; discuss operational issues and updates of new products. + Be willing and able to uphold the general safety management responsibilities specified in the Safety Management System in areas and operations under their control.
SCI Shared Resources, LLC
Pflugerville, TX
JOB RESPONSIBILITIES** + Prepares death certificates, prayer cards and related documents + Completes required permits and or certificates + Prepares and processes Veteran’s Paperwork + Prepares marker monument placement paperwork + Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules + Prepares and distributes daily schedules, reports, and documents + Receives and processes payments and contracts + Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers + Orders office supplies + Oversees the processing of installation orders to grounds and maintenance departments + Processes accounts payable transactions + Assists with the preparation of obituaries + Assists Location Management, Sales, Family Service Counselors and payroll as needed + Acts as backup to Receptionist + Greets family members and friends + Communicates client family’s needs promptly and accurately to the appropriate staff member + Conveys a sense of concern and empathy with client family members at all times + Responds to customer inquiries via telephone, internet and in person + Maintains professional and cooperative relationships with county clerk, medical examiner and physicians **MINIMUM** **REQUIREMENTS** **Education** + High School or equivalent **Experience** + 1 - 2 years of experience in an office clerical or customer service capacity required + Experience working in a customer-focused and fast-paced professional environment required **Knowledge, Skills & Abilities** + Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience + MS Office Suite experience preferred + Basic mathematics skills required + Good verbal and written communication skills + Strong organizational skills and detail oriented + High level of compassion and integrity + Ability to maintain confidentiality Postal Code: 78660 Category (Portal Searching): Administration and Clerical Job Location: US-TX - Pflugerville Job Profile ID: F00216 Time Type: Part time Location Name: Cook-Walden Capitol Parks Funeral Home Cemetery and Crematory Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
SCI Shared Resources, LLC
Pflugerville, TX
JOB RESPONSIBILITIES** + Prepares death certificates, prayer cards and related documents + Completes required permits and or certificates + Prepares and processes Veteran’s Paperwork + Prepares marker monument placement paperwork + Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules + Prepares and distributes daily schedules, reports, and documents + Receives and processes payments and contracts + Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers + Orders office supplies + Oversees the processing of installation orders to grounds and maintenance departments + Processes accounts payable transactions + Assists with the preparation of obituaries + Assists Location Management, Sales, Family Service Counselors and payroll as needed + Acts as backup to Receptionist + Greets family members and friends + Communicates client family’s needs promptly and accurately to the appropriate staff member + Conveys a sense of concern and empathy with client family members at all times + Responds to customer inquiries via telephone, internet and in person + Maintains professional and cooperative relationships with county clerk, medical examiner and physicians **MINIMUM** **REQUIREMENTS** **Education** + High School or equivalent **Experience** + 1 - 2 years of experience in an office clerical or customer service capacity required + Experience working in a customer-focused and fast-paced professional environment required **Knowledge, Skills & Abilities** + Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience + MS Office Suite experience preferred + Basic mathematics skills required + Good verbal and written communication skills + Strong organizational skills and detail oriented + High level of compassion and integrity + Ability to maintain confidentiality Postal Code: 78660 Category (Portal Searching): Administration and Clerical Job Location: US-TX - Pflugerville Job Profile ID: F00216 Time Type: Part time Location Name: Cook-Walden Capitol Parks Funeral Home Cemetery and Crematory Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
Ecore International
Driftwood, TX
In order to determine whether Form I-9 documentation is valid, this employer may use E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. a ssists with scheduling meetings and arranging reservations/lunch orders; prepares mail/packages for delivery; receives and sort mail; maintains postage meter.
Stampli
Austin, TX
Build and maintain real-time, dynamically updated target lists customized to each AE, continuously refined based on individual conversion data, win/loss patterns, and evolving Ideal Customer Profile (ICP) criteria. Change Management & Communication: Lead change management initiatives to ensure successful adoption of tools, processes, and GTM strategies across teams.
Republic Finance, LLC
Austin, Texas
You will interact with team members and leaders to gain real-world experience by working alongside our team to learn about many aspects of the day-to-day operations of a branch as well as the overall business including: the Republic Way sales and customer service approach, compliance training, loan closing, leadership training as well as one or more branch operations continuous improvement projects involving various other departments of the company. Assist in daily production of loan origination, processing, closings and fundings including allocating files for doc prep; auditing closed files; prep files ready to fund.
Sephora
$19.8 - $26
Cedar Park, TX
Your Role at Sephora: As an Operations Associate, you’ll be the backbone of the store—ensuring smooth, efficient operations that support an exceptional client experience. Flexible Scheduling and ReliabilityMust meet the required minimum number of weekly shifts/ hoursFull Time: 30-40 hrs/week.
Mancomm, Inc.
$42000 - $48000
Bastrop, TX
Instead of presenting raw legal text, RegLogic connects regulatory content with expert insight, practical guidance, and tools that help people navigate complex rules more effectively. You will communicate directly with customers, identify patterns in their questions, and help improve how we explain complex regulatory information.
Vestwell
$60000 - $72000
Austin, TX
While operating within established operational, regulatory, and ERISA-related frameworks, the Operations Associate is responsible for independently identifying, investigating, and resolving complex, high-priority issues; evaluating multiple potential courses of action; assessing risk, urgency, and business impact; and determining appropriate remediation and escalation paths. Maximize team efficiency through timely completion of assigned tasks and projects, using independent judgment to triage, sort, and assign incoming work across platforms based on urgency and service-level expectations rather than applying predefined or rote outcomes.
Contrarian Thinking
Austin, TX
This role sits at the intersection of operations, strategy, and analysis - you'll work on whatever matters most at any given moment, from building performance dashboards to crafting board presentations to identifying growth opportunities. We're a small, growing team based in Austin building technology and services that connect buyers, sellers, and brokers in the US small-to-medium business market.
Thermon
San Marcos, TX
Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace. The Administrative Assistant plays a critical role at Thermon by providing high-quality support and service to the Marketing Department and local management, while also serving as the office marketing administrator for the San Marcos campus.
The A List Staffing
Austin, TX
Description: Join a mission-driven, non-profit law enforcement organization and become part of a small, dedicated team that values integrity, hard work, and service. The Accounting & Administrative Assistant will support day-to-day financial processes and general office operations.
Thermon
San Marcos, TX
This role reports to Senior HR Business Partner for Western Hemisphere region, you will be based out 100 Thermon Drive, San Marcos, Texas office. The Administrative Assistant/Receptionist provides high-level administrative support to ensure efficient operation of the office and the department.
Careerscape
$18 - $22
Austin, TX
This role is suitable for individuals looking to kickstart their career in an office setting while gaining valuable experience in the healthcare industry. Our client, a leading healthcare company, is seeking a motivated Administrative Assistant to join their team in Austin, Texas.
Intiva Health
Austin, TX
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.
IES Residential, Inc.
$17 - $19
Pflugerville, Texas
License Required: Yes Job Locations: US-TX-Pflugerville Company Overview: IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
Diversified Technology, Inc.
Austin, TX
Supports offices services and related tasks which may include: processing and delivery of mail/packages; support of visitor/customer reception desks and phones; requests for printing (including production and assembly of firm client documents and other deliverables); ordering and stocking of office supplies. Responsibilities: • May serve as a customer interface and assist in addressing or supporting requests which include: meeting support, facilities issues, office supplies, housekeeping issues, A/V, meeting/work space needs, office moves, and other office services.
ACH EMPLOYMENT SERVICES LLC
Austin, TX
Interpersonal Communication: Writes and speaks effectively based on the psychological, relational, situation, environmental and cultural dynamics within the situation. Safety / Infection Control:Demonstrate knowledge of and adhere to regulations and Emergency Center policies and procedures pertaining to safety, emergency preparedness, infection control, OSHA, fire safety and hazardous materials.
Posillico Civil, Inc.
Austin, Texas
Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. The Estimating Administrative Assistant is responsible to administratively support project estimating to ensure accurate project bidding.
Vectra
Austin, TX
Specific benefits offered varies by location, but commonly include health care insurance, income protection / life insurance, access to retirement savings plans, behavioral & emotional wellness services, generous time away from work, and a comprehensive employee recognition program. Provide light janitorial oversight (making sure the kitchen is in order, conference rooms tidy); work with building janitorial providers on any issues or larger cleaning efforts .
Burnett Specialists
Austin, TX
Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel.
Zantech
Austin, TX
Aid in support of the FPS Security Management Branch Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base maintenance. The Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana.
Stowell Inc.
Austin, TX
Daily duties will consist of data entry of credit card receipts, Material and Subcontractor Invoices, fielding phone calls, emails, walk-ins and directing to the appropriate higher level management as needed. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
INTX Insurance Software
Austin, TX
As a growing startup, we’re helping carriers, reinsurers, MGAs and Captives transform the way they work with cutting-edge technology that brings efficiency, auditability, seamless integration, insight, and simplicity to complex processes. The Executive Administrative Assistant will play a critical role in supporting the five-person executive team and ensuring smooth, efficient business operations.
Hines
Austin, Texas
While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024.
Neighborhood Management Inc
Liberty Hill, TX
Provide coordination of community-related meetings and assist with various forms of communication including board packets, proposals, website updates, and general correspondence. Two to three years in a professional office setting as an administrative assistant or equivalent combination of education and experience.
BC Forward
$22 - $25
Austin, TX
We are hiring a Virtual Administrative Assistant who can support day-to-day tasks for our internal teams. You will work closely with team members who will give you clear instructions and ongoing support.
LV Collective
Austin, TX
If you love meeting new people, thrive in a fast-paced environment, and have a passion for working with people, sales and social media, this is the perfect opportunity to gain hands-on experience and grow your skills. As an LMA, you’ll play a key role in creating an unforgettable resident experience—from executing leasing strategies to organizing community events and supporting marketing initiatives.
TriWest Healthcare Alliance
Austin, TX
The EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants. The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area.
Procore
Austin, Texas
A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment. This position reports into Manager, Administrative Assistant Enablement & Operations, will be based in our Austin office and requires working onsite approximately three days a week (Tuesday - Thursday).
Burnett Specialists
Austin, TX
Provides orientation for new attorney and staff personnel by collecting their personnel and accounting forms; instructing on office facilities, equipment and procedures; scheduling computer training by firm-wide training staff; explaining benefit plans; obtaining office supplies; obtains the office pass, lobby listing, etc., from building management. Prestigious global AmLaw 100 firm is seeking an Office Coordinator/ Legal Assistant to be responsible for the daily execution of firm policies and procedures as well as providing administrative support to two trial attorneys.
Mobile Loaves & Fishes
Austin, TX
We are currently hiring for two Assistant Property Manager positions to support our continued growth: one role will remain on our main CFV campus on Hog Eye Road, while the second role will begin onboarding at that location before transitioning to our new Burleson property, tentatively targeted for October and subject to operational needs. The vision is supported by belief statements centered on our belief that homelessness is the result of a profound, catastrophic loss of family: God, infinitely perfect and blessed in himself, in a plan of sheer goodness freely created man to make him share in his own blessed life.
HCA Healthcare
Austin, TX
The Assistant Director of Supply Chain Operations assists in integrating the department’s services with the hospital’s primary functions, develops/implements policies and procedures that guide or support service, assesses and improves department performance, and ensures orientation and continuing education of departmental staff as assigned. Manage the facility implementation plan, identify and mitigate risks (leverage lessons learned, utilize proactive communication techniques), and monitor resource allocations to ensure successful execution of plan .
Gables Search Group
$95000 - $115000
Austin, TX
We are a 4.5-star rated home health agency seeking an Assistant Home Health Director to support daily operations, quality assurance, and clinical team leadership. Higher overall physical function at discharge compared to state average.
Hill Country Christian School of Austin
Austin, TX
Ideal candidates bring conviction and demonstrated fruit of evangelism and discipleship through athletic programs, operational excellence, and a background of success as demonstrated with the skills of: Excellent interpersonal and communication skills to engage effectively with coaches, administrators, parents, and students. To advance the mission of Hill Country Christian School by ensuring that every area within our athletics department pursues character formation in our students through rigorous and excellent athletic programs.
Fairfield Residential
Austin, Texas
Driven by Vision: We are a vertically integrated operator and investment manager in the multifamily sector with in-house development, construction, acquisition, and property and asset management services. As an Assistant Community Manager, you'll play a key role in supporting property operations, driving resident satisfaction, and ensuring financial accuracy.
Avenue5 Residential, LLC
Buda, TX
Maintain all accounts receivable including collecting rent, posting rent, making daily bank deposits, and maintaining a balanced, accurate rent roll. This includes ensuring efficient operations, overseeing supplier contracts and maintenance, lease administration, monthly reporting, and ensuring a positive experience for the residents, associates, and property owners.
Ethos Veterinary Health
Austin, TX
Exam Assistants are required to assist the practitioners and Licensed Veterinary Technicians to the fullest possible extent, to help improve the quality of care given to the patients of Austin Veterinary Emergency & Specialty Center and to aid in achieving greater efficiency by relieving them of technical work and administrative detail. As a thriving 24/7/365 veterinary hospital, we offer a comprehensive range of specialty services including Emergency & Critical Care, Internal Medicine, Surgery, Neurology, Cardiology, Diagnostic Imaging, Interventional Radiology—and now, an exciting addition: a fully integrated Oncology Cancer Center, providing both medical and radiation oncology.
People's Community Clinic
Austin, Texas
Responsibilities: Under the supervision of the Medical Assistant Supervisor, when rotating through each area, this individual’s primary responsibilities include: Observe and assist the Medical Assistant in performing clinical duties, such as taking vital signs, recording medical histories, and preparing patients for exams. As a Medical Assistant Extern, you will have the opportunity to gain hands-on experience in a clinical setting, assisting healthcare professionals and contributing to the overall patient care process.