Entry Level Administrative Assistant Jobs in Philadelphia, PA
Jobot
$70000 - $95000
Philadelphia, PA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. If you’re a detail-oriented legal professional who enjoys staying busy and making an impact, this is a great opportunity to work alongside experienced attorneys in a supportive, team-driven environment.
Aroha Technologies
$32 - $35
New Castle, DE
The Administrative Supervisor is responsible for the overall administrative functions of the organization and oversees the support staff of the Bridge Clinic. This position supervises administrative assistants, offering guidance and training while delegating work tasks.
Interstate Waste Services
Trenton, NJ
We primarily service Northern New Jersey, Southern New York State, New York City, Connecticut, with a state-of-the-art rail served landfill located in Ohio. This role will primarily support operations management, overnight dispatchers alongside them, and the drivers and collection helpers on routes over the phone.
Schaeffer Homes
Cherry Hill, NJ
This role combines hands-on field training with administrative and coordination support, including regular travel to active job sites and occasional driving support for company leadership. Schaeffer Homes is hiring an entry-level Assistant Project Manager to support residential construction projects.
McCabe, Weisberg & Conway, LLC
Westmont, NJ
We are a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland, DC, Virginia and Florida through the Foreclosure and Bankruptcy legal process. Candidates are encouraged to apply, if they pose: strong professional written and communication skills, experienced in drafting and proofreading documents, and have a willingness to work meticulously to ensure the quality of your work is completed.
SELF Inc.
Philadelphia, Pennsylvania
Key Responsibilities: Administrative Support:Provide direct administrative support to the CEO, including managing schedules, coordinating appointments, and organizing daily tasks. The Administrative Assistant to the CEO provides essential support to ensure the smooth functioning of the CEO's office and overall organizational operations.
Princeton University
$47000 - $52000
Princeton, NJ
Working under the guidance, training, and daily direction of the Administrative Coordinator and Procurement Coordinator, this role supports general office operations, assists with building logistics, and provides administrative, clerical, and organizational support to ensure smooth day to day functioning of the research environment. • Coordinate incoming shipments and communicate with internal LAR staff regarding package arrivals as directed and in coordination with onsite loading dock attendee and under guidance of Procurement Coordinator.• Assist with general facility logistics such as signage posting, room readiness, and internal communications.
Sovereign Insurance Group
Berwyn, PA
As an Administrative Assistant, you will be responsible for company incoming and outgoing communications, including managing the office’s email inbox, telephone calls, and physical mailings. Sovereign Insurance Group is seeking a Part-Time Administrative Assistant to support our team and collaborate with various departments to provide the highest level of customer service.
Penn Medicine
Philadelphia, PA
Summary: As a member of the Department of Dermatopathology, the primary purpose of the position is to provide complex administrative and laboratory support to the Division of Reproductive Endocrinology and Infertility and Penn Fertility Care including embryology, andrology and endocrinology laboratories. Responsibilities: Provide administrative support for the Laboratories of Penn Cutaneous Pathology Services, PCPS, to include data entry, inventory documentation, consent verification and administrative support such as filing, copying, scanning, organizing, and answering the phone.
System One
$22 - $26
King of Prussia, Pennsylvania
The person in this role will support reception, scheduling, travel coordination, office supplies, project documentation, reporting, team events, and onboarding, making them a key contributor to both the employee and client experience. Summary: This role is a front-facing administrative position that serves as the first point of contact for clients, visitors, and internal team members while keeping daily office operations running smoothly.
Princeton University
$67000 - $78000
Princeton, NJ
Support the grants team in pre-award activities including:• Handling Department Limited Submissions• Act as a backup for Grants Managers in times of heavy workload for smaller grants/fellowships, assisting the GMs with ERA proposals (budgets, compliance, other data entry)• Training Grant Data Collection and Entry-xTrain Updates. Maintaining departmental funding opportunities in the Princeton Research Funding Gateway• Preparing the monthly accounts list• Attending training classes and meetings to keep up-to-date on the financial systems and programs, including University compliance requirements used in performing job duties• Other duties as needed.
Blue Star Partners LLC
$25 - $30
Princeton, NJ
The Administrative Assistant III reports directly to the DVP, US Commercial Operations, and provides extensive support to this role as well as the General Manager, US, and the Director of Business Excellence. This position is critical for ensuring efficient and effective administrative operations within the organization, enabling the leadership team to focus on strategic initiatives and overall business performance.
ABM Industries
Burlington, NJ
For information about ABM’s benefits, visitABM Employee Benefits | Staff & Management The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the Amazon account.
Sargent & Lundy
$46080 - $69550
Wilmington, DE
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees.
The Ken Van Every Team
Wilmington, DE
The Showing Partner, also known as the Showing Assistant, plays an essential role in assisting the buyer’s agent by organizing and conducting professional home tours for clients. At the initial meeting, the Showing Partner connects with buyers to gain a deep understanding of their home preferences and purchasing goals.
Old Ridge Veterinary Services LLC
Chadds Ford, PA
Old Ridge Veterinary Hospital is looking for a dedicated Administrative Assistant/Receptionist to be the welcoming face of our practice and help keep our daily operations running smoothly. About Us: Old Ridge Veterinary Hospital is a compassionate, client-focused veterinary practice dedicated to providing top-quality care to pets and their owners.
Atrium Staffing
Lawrenceville, NJ
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title.
Nexvel
Elkins Park, PA
We’re hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters.
Synergy3
$29 - $35
Philadelphia, PA
You can win Team member of the month 500$ prizeYou can win cleanest truck of the month if you are a tech 200$ prize. The successful candidate will be a team player and contributor who possesses excellent time management, organizational, communication, and interpersonal skills.
Interior Talent
Wayne, PA
Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. This individual will play a key role in keeping the office running smoothly, supporting the design team, and ensuring that day-to-day operations are handled with efficiency and professionalism.
PJ Dick-Trumbull-Lindy Group
West Chester, PA
Educational and experience requirements include: four (4) year business or technical degree plus minimum 2 years administrative experience or equivalent combinations training and related experience. We offer a competitive salary with annual bonus and profit sharing; comprehensive medical, dental, and vision benefits; professional development and tuition reimbursement; and a collaborative, team-oriented culture where your contributions matter.
Quadrant Inc
Glen Mills, PA
MUST: The Administrative Assistant - Pastoral MUST have experience: Minimum of 1 year of Administrative Assistant experience in healthcare or a pastoral environment. DUTIES: Working with an older patient population to provide administrative support.
TekWissen LLC
$22
Malvern, PA
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and familiarity with office productivity tools such as SharePoint, Teams, or Google Workspace is a plus. Overview TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide.
The Sports Facilities Companies
Yardley, PA
Provide administrative support for the Office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquires as appropriate. Makefield Highlands Golf Club is a premier golf, recreation and entertainment destination focused on improving the health and economic vitality of Yardley, PA.
Unified Door and Hardware Group
Croydon, Pennsylvania
Administrative Assistants are the directors of first impression and are capable of multi-tasking while successfully maintaining the highest level of customer satisfaction to both external and internal customers. With a focus on quality, service, and expertise, UDHG partners with contractors, builders, and architects to deliver comprehensive door, frame, and hardware solutions for a wide range of projects.
Penn Medicine
Philadelphia, PA
This includes completion of chart management and PSM forms and follow-up to ensure that all necessary preadmission testing has been scheduled and results are available prior to surgery. Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine.
Flourish Research
Plymouth Meeting,, PA
Flourish Research is one of the industry’s most progressive and diversified clinical trial organizations, with strong capabilities across cardiology, metabolic disorders, renal, oncology, CNS, pulmonology, and vaccine research. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status.
University of Pennsylvania
$18.99 - $20.67
Philadelphia, PA
Under the supervision of the Director of Distribution Services, and guidance of the Administrative Coordinator, the Administrative Assistant provides administrative support for all functions of the Distribution Services workgroup, including the Mail Center, Receiving, Infectious Waste Removal, Glasswash, Remote Location Support, and Event Support. Education/Experience: A high school diploma and three to five years’ experience or equivalent combination are required; an associate’s degree and at least 3 years of administrative, office, or customer service experience, preferably in a large institutional, distribution, or service-oriented setting, is preferred.
Bruna's Cleaning Service
Wilmington, DE
The Administrative Assistant will be responsible for providing administrative support to the management team and ensuring that the office runs smoothly. If you are passionate about providing excellent administrative support and meet the requirements for this position, we encourage you to apply to join our team as an Administrative Assistant.
Penn Medicine
Philadelphia, PA
Operational Duties and Responsibilities: Establishes friendly working relationships with practice contacts and outside partners, payers and/or suppliers to facilitate getting doneOften assumes short-term responsibility for tasks that lie outside of his/her roleIs respected and perceived as making a significant contribution to the teamProvides coaching and feedback to colleaguesIdentifies opportunities for improvement. Core Values: Proactively shares information and trendsTreats colleagues and staff with dignity and respectEnsures absolute confidentialityCreates a work environment that attracts and retains key talentsFacilitates the identification of common goalsIdentifies opportunity for improvementPrioritizes own work with minimal involvement of supervisionTakes personal responsibility for Department Performance.
Midatlantic Employers' Association
Philadelphia, PA
The Administrative Assistant will support operations in managing schedules, assisting with events and meetings, maintaining electronic records, and providing administrative support to help advance organizational goals and community impact. • Maintains inventory of program supplies; orders new supplies as needed to ensure adequate supplies for ongoing program operations; including Septa Passes, gift cards and client needs.
Allmed Staffing Inc
Philadelphia, PA
Mid-level administrative assistants should be proficient in office software applications such as word processing, spreadsheet, and presentation software, and may be required to have experience with database management and other specialized software. Job Description: Mid-level administrative assistants may also be responsible for preparing reports, presentations, and correspondence, as well as handling incoming and outgoing communications.
Ballard Spahr LLP
Philadelphia, Pennsylvania
As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.
University of Pennsylvania
$7.25 - $22
Philadelphia, PA
We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Tandym
$30 - $33
Plainsboro, New Jersey
In this role, the Senior Administrative Assistant will be responsible for providing essential support to the Government Affairs & Policy team, with additional responsibility in Political Action Committee management. A biotech company in New Jersey is actively seeking an experienced Administrative Assistant for a promising Senior-level position.
The Salvation Army Eastern Territory
Philadelphia, Pennsylvania
Other duties include word processing, filing, scheduling, record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects; schedules; exercises independent judgment to plan, prioritize, and organize diversified workload; creates and develops visual presentations using Microsoft Word, Excel and Power Point software; proofreads copy for spelling, grammar, and layout, making appropriate changes necessary to achieve accuracy and clarity. Child Protection Clearances PA Act 153 requires that all prospective employees complete the following clearance and background checks: PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record/Fingerprint Check.
Rescue Mission of Trenton
Trenton, NJ
About the RoleIn this vital position, you’ll support the Managerof Administration and work closely with the Chief Operations Officer to ensure agency operations stay organized, connected, and on track. At the Rescue Mission of Trenton, every day we provide life changing services—shelter, meals, recovery programs, and workforce support—to individuals experiencing homelessness, hunger, and addiction.
Colliers Engineering & Design
$18.57 - $27.46
Mt. Laurel, New Jersey
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. Assist with the preparation and coordination of initial project contracts as well as contracts for sub-consultants and supporting required documents using Ironclad software.
TechDigital
Wilmington, DE
We are seeking a highly organized and proactive Senior Administrative Assistant to. provide essential support to our team at DuPont's Experimental Station (200 Powder.
Community Options, Inc.
Lawrence Township, NJ
The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing.
Addison Group
$18 - $22
Wayne, Pennsylvania
Liaise with executive and senior administrative assistants to support leadership needs. Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics.
Goldbelt, Inc.
Philadelphia, Pennsylvania
The Administrative Assistant will support daily operations by entering and updating records in enterprise systems, coordinating work requests, tracking maintenance activities and preventive maintenance schedules, maintaining documentation and logs, and ensuring requests and approvals are processed accurately and on time. The role is highly systems-driven and focuses on maintaining accurate records, routing actions through approval workflows, and tracking maintenance, financial, and administrative activities.
University of Pennsylvania
$18.99 - $24.87
Philadelphia, PA
This position will provide an array of patient focused services in highly customer service oriented manner which includes but not limited to scheduling of appointments, appointment book controls, answering phones, collection and data entry of patient-related information and facilitating access to care. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.
FocusGroupPanel
Plainsboro, NJ
The hiring company conducting the research will rely heavily on employee / contractor participation and feedback in order to make critical business decisions in areas including but not limited to marketing and product development. We expect you to show up on time, listen to and follow instructions carefully and complete each assignment taken.
Penn Medicine
West Chester, PA
Uses the Soarian Financial Application to enter Admissions, Transfers, Discharges, Service Updates, status updates (outpatient to observation status for example), Patient Location management, and other ADT functions as needed and in a timely manner. Education Specialization: Equivalent Experience: •And 0-1 years Training and/or experience at an acute care facility or student nurse with hospital based clinical experience •0-1 years Previous secretarial skills or healthcare experience .
Jasna Polana
$22 - $25
Princeton, New Jersey
The AIT works closely with the Director of Maintenance and Assistant Superintendents to support daily operations, staff training, and project management. The AIT works closely with the Director of Maintenance and Assistant Superintendents to support daily operations, staff training, and project management.
University of Pennsylvania
$18.99 - $22.87
Philadelphia, PA
Support frontline fundraisers in lead up to visits, including building and maintaining donor pipelines focusing on leadership giving/relationship building, preparation of informational packets and materials, meeting room reservations and arrangements, list reviews for potential reunion and non-reunion meetings, or briefing documentation and through expense reporting and processing following donor visits and related travel. The Development Assistant provides logistical support to frontline officers who make individual solicitations and collaborate with volunteer committees, in addition to helping maintain best practices in data entry and management, prospecting and cultivation, and engagement and stewardship for the benefit of our entire team.
Grounds For Sculpture
Hamilton Township, NJ
The Senior Visitor Assistant reports directly to the Manager of Guest Services and is responsible for daily Guest Services operational tasks, assisting visitors with excellent customer service, working on administrative tasks, training new Guest Services staff, and assisting with events held at GFS. This path broadens our workforce (board, staff, volunteers), expands our artist selection and acquisition practices, and strengthens our internal and external communication systems, networks, and norms.
Concert Golf Partners
$22 - $25
Princeton, New Jersey
The AIT works closely with the Director of Maintenance and Assistant Superintendents to support daily operations, staff training, and project management. About TPC Jasna Polana:TPC Jasna Polana is a premier private golf club in Princeton, New Jersey, and part of the PGA TOUR’s prestigious TPC Network.
Penn Medicine
$19.1 - $26.84
Plainsboro, NJ
Summary: Assists physicians, residents nurse practitioners and nurses in providing clinic services for patients including vital signs, phlebotomy, EKGs, point of care testing, immunizations, and documentation of results. Provides reception services including answering the phone, greeting patients, registering, and notifying clinical staff of the arrival of both scheduled and unscheduled patients, if necessary.