TTH Sales Administrative Assistant - Up to $30/Hr!
Beacon Hill Staffing Group, LLC
Philadelphia, PA
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JOB DETAILS
SALARY
$28–$30.75 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Billing, Biology, Communication Skills, Construction, Continuous Improvement, Customer Relations, Customer Support/Service, Detail Oriented, Documentation, Establish Priorities, Follow Through, Fortune 500 Customers, Insurance Documentation, Legal, Licensing, Maintenance - HVAC, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Multitasking, Operations, Organizational Skills, Project Tracking, Project/Program Coordination, Purchase Orders, Record Keeping, Regulations, Sales Administration, Sales Operations, Sales Proposals, Sales Support, Time Management
LOCATION
Philadelphia, PA
POSTED
Today
Our client, a well-established mechanical construction company, is seeking a Sales Group Administrative Assistant for a temp-to-hire opportunity. This highly visible, client-facing position will support a busy sales team with daily administrative operations, proposal coordination, and front office responsibilities. The ideal candidate is polished, organized, and comfortable working independently in a fast-paced office environment.
This position is fully onsite Monday through Friday. Hours are 7:00 a.m. to 3:30 p.m. with an early 3:00 p.m. finish on Fridays. Compensation ranges from $28.00-$30.75/hour while temporary, with conversion salary ranging from $55K-$60K annually.
About You:
- Support a dynamic sales team with day-to-day administrative and operational tasks
- Coordinate documentation related to proposals, bids, project tracking, and service agreements
- Manage and distribute project numbers, purchase order information, and other job-related documentation
- Serve as a professional first point of contact for clients, vendors, subcontractors, and visitors
- Assist with maintaining client records and processing required vendor and compliance documentation such as W9s, certificates of insurance, licensing paperwork, and billing updates
- Help prepare sales and bid-related materials while ensuring deadlines and submission requirements are met
- Provide ongoing communication and follow-up support to both internal teams and external partners
- Maintain organization across multiple projects and priorities in a fast-paced office setting
- Work independently at the front desk while supporting a team that is frequently out in the field or meeting with clients
About the Job:
- Previous administrative experience supporting sales, operations, proposals, bids, or project coordination required
- Experience within mechanical construction, HVAC, service, engineering, or related industries strongly preferred
- Strong organizational skills with excellent attention to detail and follow-through
- Professional communication skills and confidence interacting with executives, clients, and vendors
- Comfortable managing front desk responsibilities and handling tasks independently
- Ability to multitask, prioritize deadlines, and adapt in a busy office environment
- Proficiency in Microsoft Office Suite including Outlook, Word, and Excel
- Experience handling proposal documentation, prequalification paperwork, or compliance-related forms is highly preferred
This opportunity is ideal for someone who enjoys being the go-to support person within a team environment and thrives in a polished, professional office setting. If you have strong administrative experience, enjoy client interaction, and are looking for a long-term opportunity with growth potential, please submit a Microsoft Word version of your resume ASAP!
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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