1,696 Results for

Administrative Specialist Jobs in New York

Jobs

New York, NY

$80–$90 / hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Reporting to the Senior Manager of User Engagement, Education & Tech Academy, this individual will be responsible for designing, delivering, and supporting generative AI training and enablement programs across the enterprise.

4 days ago

New York, NY

$60,000–$65,000 / year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Responsibilities include filing legal documents; managing case files and deadlines; coordinating discovery materials; scheduling depositions, hearings, and client meetings; and maintaining communication with clients, courts, and opposing counsel.

4 days ago

Canton, NY

$0–$24 / hour

Maintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

30+ days ago

Saratoga Springs, NY

$26–$30 / hour
Full time

This position is responsible for the flow of correspondence including confidential materials, processing of travel and expense reimbursements and accounts payables, coordinates the budget, and provides support for the entire office staff on numerous special projects. With direct supervision from the Executive Assistant to the President, the Senior Administrative Assistant for the Office of the President performs a wide range of sensitive and highly confidential administrative support tasks.

2 days ago

New York, NY

$85,000–$105,000

This includes working in tandem with the attorney's administrative assistant to achieve the goal of producing, editing and submitting invoices in accordance with the fully executed engagement letters, billing guidelines and/or outside counsel policies.

Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; Providing updated system comments regarding unbilled fees and aged balances.

1 day ago

Albany, NY

Contractor

b>The New York State Department of Health, Office of Primary Care and Health Systems Management, Division of State EMS, is seeking to fill one administrative assistant position at 875 Central Avenue, Albany NY 12206.. These will include:

Administrative oversight of Division file management:
- Developing and coordinating retention and archival schedule.

30+ days ago

Rochester, NY

$18–$20 / hour

This role is responsible for reviewing contract documentation, maintaining billing data, resolving discrepancies, and supporting internal and external customer relationships. The ideal candidate will have experience in contract administration, billing, invoicing, and customer service, along with strong problem-solving and communication skills.

30+ days ago

Albany, NY

Full time

Develop and deliver education/training programs related to best practices in autism spectrum disorders for school personnel, families, and community professionals throughout New York State (i.e., research relevant training topics, create training presentations. This position is responsible for working collaboratively with school teams throughout NYS to implement effective educational programs, which includes providing training in multiple delivery formats (i.e., small group, large group, online) to varied audiences.

30 days ago

Manhattan, NY

$18–$19 / hour
Temporary
Contractor
Full time

Description: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

30+ days ago

Manhattan, NY

$17.50–$19 / hour
Temporary
Contractor
Full time

Description: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

30+ days ago

New York, NY

$22–$23 / hour
Contractor

Description: Electronically filing Non-payment Housing Court cases, follow-up/contact with property management and marshals, upload subsequent documents and payment into NYSCEF (court system). Trigyn's direct government client has an immediate opening for Administrative Assistant in New York, NY.

25 days ago

Queens, NY

$36–$42 / hour

Other duties include assistance with training class scheduling, ensuring proper classroom setup, creating surveys, and performing general administrative duties such as answering phones, ordering supplies, and making travel arrangements. · Responsibilities include using Excel and Access, creating complex presentations using PowerPoint, creating charts and graphs using various database information.

30+ days ago

Painted Post, NY

The Administrative Assistant II provides high-level administrative support to multiple departments and project teams, ensuring smooth day-to-day operations. Provide Department Archive Record Management (DARM) support to both directorates, assisting with audits, sharing expertise, and ensuring accurate recordkeeping.

1 day ago

New York, NY

$110,000–$120,000 / year
Full time

p>The Senior Specialist, Events role is responsible for planning and executing internal Firm events across the full event lifecycle, independently managing select programs and owning defined planning workstreams for complex leadership conferences and other high-profile events.

Manages a range of internal events varying in size and complexity, including offsite receptions, team meetings, training sessions, partner programs, and leadership conferences.

1 day ago

New York, NY

$75,000–$125,000 / year
Full time

The Legal Administrative Assistant will provide comprehensive administrative and organizational support to Partners and attorneys in a fast-paced Big Law environment. This top ranked global law firm is known around the world for their high caliber of legal support across many different practice areas.

7 days ago

New York, NY

$70,000–$125,000 / year
Full time

They are highly regarded for their collaborative administrative teams, with excellent opportunity to continously upskill and be cross trained across different attorney groups and practice areas. The Administrative Assistant will support a team of Partners and attorneys by managing schedules, coordinating meetings, and handling administrative tasks.

14 days ago

East Setauket, NY

$20–$26.90 / hour

p>DCI’s Differentiator:Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation’s largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day. Join DCI today to build relationships and gain fulfillment serving individuals in our comfortable clinical setting with a lower caregiver-to-patient ratio than other providers.

30+ days ago

New York, New York

$105,000–$120,000 / year
Full time

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

25 days ago

New York, NY

$95,000–$128,000 / year
Full time

The Legal Practice Specialist (Litigation) will support attorneys in a Big Law environment managing litigation-related tasks and ensuring efficient workflow. This role requires a detail-oriented individual who can handle complex legal documents and coordinate effectively and brings 5+ years of litigation experience.

8 days ago

Hicksville, NY

$24.58–$29.19 / hour

Related experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.

15 days ago

Fort Drum, NY

$20–$21.31 / hour

As an Administrative Assistant for the Transition Assistance Program (TAP), you are the backbone of operations, ensuring seamless coordination, accurate documentation, and efficient support for Service Members (SMs) preparing for their future.

High school diploma or equivalent:Associate's degree in business administration, office management, or related field preferred.

1 day ago

Albany, NY

Full time

Position Overview:As an Emergency Management Administrative Specialist, you will support various unit projects through the development, maintenance, or revision of emergency management, hazard mitigation, emergency operations, and/or resiliency plans and operations. Development of emergency management procedures, checklists, job aids, and operational plans for preparedness, response, recovery, and mitigation activities of the Emergency Management program.

30+ days ago

Albany, NY

Full time

ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. Strong project management skills, including experience managing multiple time-sensitive, complex files simultaneously.

30+ days ago

Kingston, NY

Full time

ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. Using Zoom, Microsoft Teams, and other platforms for providing virtual services.

30+ days ago

New York, NY

Full time

Assignment Impact: This role directly supports the team by absorbing case volume across Health & Welfare and Retirement, enabling senior team members to focus on process improvements, system enhancements, and strategic initiatives that improve overall service delivery. This role plays a key part in ensuring timely and accurate case resolution while alleviating workload from senior team members, enabling the team to focus on process improvements and strategic initiatives.

29 days ago

Albany, NY

$53,764–$85,138 / year

p>To be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below:

Non competitive qualifications:

Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.

Open competitive minimum qualifications (provided for 55b/c candidates and 70.4 transfer eligible):

Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.

8 days ago

Syracuse, NY

$21.25–$30.77 / hour

Responsibilities extend beyond those of a traditional Administrative Assistant and include establishing office procedures, coordinating workflows, and assisting with budget monitoring.

Coordinate, collect, and prepare reports related to pharmacy operations, patient care activities, and other administrative functions.

30+ days ago

Troy, NY

$19–$22 / hour

p>Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world's fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. The administrative specialist provides administrative and operational support to the Associate Dean(s) and Student Services including supporting events and serving as the liaison to student workers.

30+ days ago

Buffalo, NY

Remote

$52,766–$83,911 / year

Examples of specialized experience would typically include, but are not limited to: Compiling or analyzing a federal organizations budgetary or financial data to ensure accuracy and identify problems under the pressure of quickly changing priorities and time constraints; Auditing and certifying federal reimbursement vouchers resulting in payment to claimants or other businesses or agencies; Interpreting and applying laws or regulations related to federal financial analyses and organizational improvement initiatives; Providing senior level technical advice to federal employees and management on the principles, practices, and laws pertaining to finance programs and operations; and. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.

28 days ago

Syracuse, NY

p>Administrative Support for the Assistant Vice President and Director of Residence Life:

Manage complex and dynamically changing daily schedules while demonstrating the ability to manage multiple tasks and requests and prioritize and manage urgent and confidential matters and timelines when necessary.
Departmental Support:
- Assist with day-to-day administrative operations for the Residential Living suite, which includes monitoring the office email account, answering phone calls, and addressing walk-in traffic to determine the best course of action and appropriate resources.

30+ days ago

Albany, NY

$53,764–$68,630 / year

li>Transfer: Current New York State employee with one year of permanent competitive class service in a title eligible for transfer under Section 70.1 or Section 52.6 of Civil Service Law.

Minimum Qualifications For appointment via NY HELPS:

Four years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.

13 days ago

Syracuse, NY

p>Minimum Qualifications:

Associate''s degree and two (2) years relevant patient financial/insurance services experience in a healthcare related setting or equivalent combination of education and experience required. Serves as a subject matter expert and resource for providers and staff, addressing all non-routine issues and concerns related to the referral and authorization process.

15 days ago

Syracuse, NY

p>Minimum Qualifications:

Associate''s degree and two (2) years relevant patient financial/insurance services experience in a healthcare related setting or equivalent combination of education and experience required. Assist with patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information; generates routine forms and other documentation.

10 days ago

Syracuse, NY

Assist with patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information; generates routine forms and other documentation.

Serves as a subject matter expert and resource for providers and staff, addressing all non-routine issues and concerns related to the referral and authorization process.

30+ days ago

Syracuse, NY

p>Minimum Qualifications: Associates degree and two (2) years relevant patient financial/insurance services experience in a healthcare related setting or equivalent combination of education and experience required.

Surgical Ambulatory Care State of New York TH Staff Assistant 2, NSSL1 88525 UUP (State University Professional Services Unit).

30+ days ago

Syracuse, NY

p>Job Summary:

The Outpatient Administrative Specialist will provide clinical administrative support to the school-based mental health team located within the Syracuse City School District supporting students and families. Assist with patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information; generates routine forms and other documentation.

30+ days ago

Amityville, NY

$28–$30 / hour

Join our dynamic team at Imperial Cleaning in Amityville, NY 11701, as a Full Time Bilingual Customer Service/Administrative Specialist and immerse yourself in a vibrant work environment that prioritizes customer-centricity and excellence. As a new Bilingual Customer Service/Administrative Specialist at Imperial Cleaning, you can expect a fast-paced and dynamic work environment where you will be the first point of contact for our valued clients.

15 days ago

Old Westbury, New York

Overview:

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability.

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions..

30 days ago

Old Westbury, NY

p>New York Institute of Technology''s six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

28 days ago

Syracuse, NY

$21.25–$30.77 / hour

Job Summary: Works in conjunction with billing office to ensure that appropriate referrals or authorizations have been obtained and documentation completed via EPIC. Answers the telephone, taking accurate messages, transferring calls to appropriate staff or handles certain calls that are appropriate.

21 days ago

New York, New York

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#mst #mstjobs #fft #bsft #incredibleyears #pcit #therapy #therapist #clinician #socialservices #lpc-a #lpca #lcsw #lpc #lmsw #lsw #lcsw #lmft #lmhc #mentalhealthjobs #familytherapy #juvenile #evidencebased #cbt #dbt #multisystemictherapy #ebp #ebm #masterlevel #nowhiring #hiringnow #jobs #clinicaljobs #hiring #careers #childfirst #earlychildhood. The Data and Administrative Specialist, reporting to the Atlas Program Director, will be primarily responsible for facilitating the program referral process, including reviewing all available information about each potentially eligible participant to determine their suitability for programming.

30+ days ago

Jamaica, NY

$18.55–$23.64

The Laboratory Records & Administrative Specialist will provide on-site administrative support services including scanning and electronic submission of analytical worksheets, laboratory records management and archiving, records destruction, and general administrative support — all in support of the FDA's initiative to modernize laboratory document management through its Laboratory Information Management System (LIMS). This position plays a key role in ensuring the integrity and accessibility of analytical laboratory records by managing document scanning, electronic submission, records archiving, and administrative support under FDA's Laboratory Information Management System (LIMS).

15 days ago

Rochester, NY

$25–$30 / hour

Success in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. Company Overview: Bowers Accountants & Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services.

30+ days ago

Old Westbury, NY

$54,025–$75,000 / year

Review Vacancy Date Posted 04/24/26 Applications Due06/30/26 Vacancy ID214777 Basics Schedule Location Job Specifics How to Apply NY HELPNo AgencySUNY Old Westbury TitleAdministrative Specialist/Office Manager Occupational CategoryAdministrative or General Management Salary GradeNS Bargaining UnitM/C - Managerial/Confidential (Unrepresented) Salary RangeFrom $54025 to $75000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 5 PM Flextime allowed? Printable Version Become an Organ Donor - Enroll Today FAQs • Workers with Disabilities (55b/c) • Civil Service Exams State Agencies: Department of Civil Service • Office of the State Comptroller OER Link: Employee Unions and Bargaining Units Exam announcements • General Information about NYS Government 2026 NYS Department of Civil Service StateJobsNY 2026 NYS Department of Civil Service Accuracy • Privacy • Accessibility • Contact Your browser does not support iFrames.

30+ days ago

Syracuse, NY

$21.25–$30.77 / hour

Primary functions include reviewing provider orders and contacting payers to determine if authorization for services is required prior to rendering services.

Preferred Qualifications:

Knowledge of medical terminology, CPT and ICD10, surgical and medical scheduling and EPIC EMR Software experience preferred.

30+ days ago

$31.04–$36.10 / hour

li>Support the senior leaders in coordinating cancer center support grant site visits of national/international cancer experts, university leadership, hospital leadership, and NCI personnel.

Provide support to the administrative team of the Meyer Cancer Center (MCC), especially in relation to National Cancer Institute (NCI) designation, and serve as the primary point of contact for MCC Senior Leadership activities.

30+ days ago

Buffalo, NY

Primary responsibilities include placing orders for Durable Medical Equipment (DME), obtaining all required paperwork for insurances, receiving CI DME, completing billing & documentation processes for CI DME in the electronic patient health records (IMS).

Job Summary:

Administrative Assistant- Cochlear Implant Specialist is responsible for supporting the Audiology Cochlear Implant (CI) team and patients, while providing excellent external and internal customer service.

9 days ago

$38.19–$45.55 / hour

p>Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "any person, any study."

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds.

3 days ago

Rochester, NY

$22–$28 / hour

p>Company Overview:

Bowers Accountants & Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services.

In this role, you will be an important part of the day-to-day operations of our growing public accounting firm, providing administrative support to firm leadership, professional staff, and clients.

4 days ago

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Administrative Specialist Jobs in New York

Generative AI Training & Support Specialist Jobot

Legal Administrative Assistant Jobot

Administrative Assistant DivIHN Integration Inc

Senior Administrative Assistant, Office of the President Skidmore College

Legal Billing Specialist Kforce Inc.

Executive Secretaries and Administrative Assistants Nexus Staff

Billing and Contracts Specialist TalentBridge

Education Specialist Research Foundation of SUNY

Administrative Assistant (Data entry / Attorney support) Trigyn Technologies Inc

Administrative Assistant (Housing) Trigyn Technologies Inc

Administrative Assistant (Housing / Property Management) TRIGYN TECHNOLOGIES, INC.

Administrative Assistant Mindlance

Administrative Assistant II - Contract TalentBurst, Inc.

Senior Specialist, Events (NYC) Engage Partners

Legal Administrative Assistant (NYC) Page Group

Legal Administrative Assistant Page Group

Administrative Assistant Dialysis Clinic, Inc.

Executive Assistant Beacon Hill Staffing Group, LLC

Legal Practice Specialist (Litigation) Page Group

Equipment Rental Specialist Sunbelt Rentals

TAP Administrative Assistant (Ft Drum) Choctaw Global

Administrative Assistant Eclaro

Executive Secretary / Administrative Assistant Eclaro

Executive Secretaries and Administrative Assistants Eclaro

Temporary Benefits Specialist (Health & Welfare & Retirement) Eclaro

Administrative Specialist 1 / Trainee 1 / 2 - NY HELPS New York State Thruway Authority

Administrative Specialist SUNY Upstate Medical University

Administrative Specialist Rensselaer Polytechnic Institute

Financial Administrative Specialist U.S. Department of Veterans Affairs

Administrative Specialist I Syracuse University

Administrative Specialist Trainee 1 - NY HELPS New York State Thruway Authority

Outpatient Administrative Specialist SUNY Upstate Medical University

Outpatient Administrative Specialist - Ophthalmology SUNY Upstate Medical University

Outpatient Administrative Specialist-Neurology SUNY Upstate Medical University

Outpatient Administrative Specialist- Surgical Ambulatory Care SUNY Upstate Medical University

Outpatient Administrative Specialist - SCSD SUNY Upstate Medical University

Customer Service/Administrative Specialist - Bilingual English/Spanish Imperial Cleaning

Administrative Specialist- Clinical Specialities New York Institute of Technology

Administrative Specialist Clinical Specialities New York Institute of Technology

Cardiac Surgery MOA/Administrative Specialist SUNY Upstate Medical University

Data and Administrative Specialist Evidence Based Associates

Laboratory Records & Administrative Specialist Terrestris Global Solutions

Senior Administrative Specialist Bowers CPAs LLC

Administrative Specialist/Office Manager New York State Thruway Authority

Administrative Specialist -Authorization and Referral Specialist SUNY Upstate Medical University

Administrative Specialist-MCC Weill Cornell Medical College

Administrative Assistant- Cochlear Implant Specialist (35479) Buffalo Hearing & Speech Center Inc

Senior Administrative Specialist Weill Cornell Medical College

Administrative Specialist Bowers CPAs LLC

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