Administrative Secretary Jobs in the United States
Nexus Staffing, Inc.
Albany, NY
Prepare requests for medical records including identifying correct template letter, identifying complete patient information, identifying appropriate treatment dates, identifying correct facilities or practice locations, and including appropriate enclosures. Track all requests and follow up within statutory timeframes including ensuring appropriate certified mail documentation meets the due process timelines and place documentation in electronic and physical investigative files.
Little Anointed Ones
Pine Hills, FL
This vital role ensures smooth daily operations by managing administrative tasks, providing excellent customer service, and supporting office functions. If you’re energetic, detail-oriented, and passionate about creating a welcoming environment, we want to hear from you!
Integrative Staffing Group, LLC
Fort Lauderdale, FL
The ability to establish and maintain effective working relationships with other employees at all levels and the general public; the ability to effectively communicate orally and in writing and the ability to perform many tasks in a short time frame is necessary. To join our team and share your cheerful telephone voice, exceptional customer service skills and expertise performing challenging administrative work - complete our online application and submit your resume for consideration!
Southwest Research Institute
San Antonio, TX
Daily and Monthly Responsibilities: Answers telephones, routes calls, and takes and delivers messages; maintains and organizes files and databases; generates reports and other materials consistent with desired formatting and organizes data as needed; processes invoices, requisitions, and other SwRI forms. Represents department on administrative matters; recommends, interprets, and/or implements administrative policies and procedures; proactively identifies administrative, documentation, workflow inefficiencies and collaborates with staff to recommend and implement improvements.
BMO Financial
$132600 - $247000
Chicago, IL
The successful candidate will join a collaborative, high‑performing team of legal professionals and will be responsible for advising on a broad range of legal, regulatory, and corporate secretarial matters, with a primary focus on subsidiary governance, board operations, and transactional support. Application Deadline: 04/16/2026Address: 320 S Canal StreetJob Family Group: LegalBMO Financial Group (“BMO”) is seeking a Senior Counsel and Assistant Corporate Secretary to support Enterprise Board Governance for its U.S. subsidiaries.
Endeavor Health
$18.84 - $27.32
Arlington Heights, IL
Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties.
Endeavor Health
$18.84 - $27.32
Chicago, IL
Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. Performs secretarial duties for the nursing unit including but not limited to admitting patients to the unit census; greeting families and visitors and directing them to the patient room during visiting hours, ordering supplies and equipment as directed, assisting the charge nurse in preparing nurse assignments for the oncoming shift.
Jobot
$15
Las Cruces, NM
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Vaco LLC
$35000 - $50000
Tuscaloosa, AL
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Jobot
$32 - $40
Worcester, MA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a strong background in Family Law, Divorce, Custody, and Domestic Relations, and will be well-versed in legal procedures and operations such as pleading, motion, court filing, and e-filing.
Jobot
$85000 - $110000
New York, NY
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We’re a forward-thinking law firm with hundreds of attorneys advising clients across diverse industries, including technology, life sciences, and financial services.
Yanchuck & Blaxberg, PLLC
$22 - $25
St. Petersburg, FL
You will handle all forms of office communication, from fielding calls and emails to opening files and keeping our legal team informed of impending deadlines. Formed in 2006, the firm and its attorneys have earned a reputation for consistent, effective, and successful representation of clients in our areas of practice.
Jobot
$75000 - $109000
Irvine, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in accuracy, professionalism, and proactive communication.
Jobot
$80000 - $90000
Los Angeles, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Please apply directly to this post or contact Ken Clarke at https://apply.jobot.com/jobs/litigation-legal-secretary/231577264/?utm_source=CareerBuilder or (949) 946-5491 (call or text) with a copy of your resume for a detailed overview!
Taft College
$25.73 - $32.84
TAFT, CA
Secretary, Transition to Independent Living Program (TIL)Priority Application Date: April 5, 2026, open until filledAnticipated Start Date: May 1, 2026Support Student Independence: Join Taft College’s Transition to Independent Living Program! Assist the Program Director, Transition Specialist, and Assistant Directors in making source requisitions, transportation plans, and/or ordering supplies for Transition to Independent Living Program department.
Jobot
$70000 - $90000
San Diego, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Please reach out to me directly for a confidential chat: https://apply.jobot.com/jobs/legal-secretary-labor-and-employment/1863483069/?utm_source=CareerBuilder.
The Foster Company
$18 - $20
Coconut Grove, FL
We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.
Jobot
$80000 - $105000
Dallas, TX
Committed to delivering exceptional client service and embracing innovation, this firm strategically employs advanced technology and maintains a keen awareness of the dynamic legal environment to effectively serve a broad spectrum of clients across diverse industries. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Soto Law Group, APC
$20 - $26
Newport Beach, CA
This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. If the following describes you, then YOU may be the team member we are looking for: We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team.
Jobot
$80000 - $110000
San Jose, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Knowledge of e-filing in State Courts in Bay Area counties (Santa Clara, Alameda, Contra Costa, San Francisco, San Mateo), Federal, and Appellate Courts.
Jobot
$90000 - $120000
San Diego, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Please apply directly to this post, send a confidential copy of your resume to https://apply.jobot.com/jobs/litigation-legal-secretary-intellectual-property/1671513566/?utm_source=CareerBuilder or contact Ken Clarke at (949) 946-5491.
Jobot
$55000 - $75000
Hamilton Township, NJ
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Founded in 1933, the firm is a respected, multi-practice plaintiff platform with experienced attorneys across more than 30 practice areas and a long-standing reputation for innovative legal advocacy and client-focused service.
Dialysis Clinic, Inc.
Dulce, NM
Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation’s largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day. Join DCI today to build relationships and gain fulfillment serving individuals in our comfortable clinical setting with a lower caregiver-to-patient ratio than other providers.
Dialysis Clinic, Inc.
Concord, MA
Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation’s largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day. Join DCI today to build relationships and gain fulfillment serving individuals in our comfortable clinical setting with a lower caregiver-to-patient ratio than other providers.
Careers Integrated Resources Inc
$23
Edison, NJ
The role involves scheduling appointments, managing patient communications, verifying benefits, and maintaining accurate documentation. We are seeking an experienced Medical Secretary to support daily front-office operations in an Oral and Maxillofacial Surgery unit.
Jobot
$65000 - $95000
Los Angeles, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Blanchard Valley Hospital
Findlay, OH
Under the supervision of the Director of Nursing, Clinical Manager or designee, assists in planning, organizing, implementing and evaluating the activities occurring in the Nursing Station by performing clerical and receptionist duties and maintaining the physical environment of the area. Duty 1: Demonstrates knowledge and skill of office equipment and order entry systems to enable processing of orders in a complete, accurate and timely manner.
Blanchard Valley Hospital
Findlay, OH
Under the supervision of the Director of Nursing, Clinical Manager or designee, assists in planning, organizing, implementing and evaluating the activities occurring in the Nursing Station by performing clerical and receptionist duties and maintaining the physical environment of the area. Duty 1: Demonstrates knowledge and skill of office equipment and order entry systems to enable processing of orders in a complete, accurate and timely manner.
Dialysis Clinic, Inc.
Sacramento, CA
When patients are accepted for admission, informs hospital personnel of the date of the first outpatient dialysis, what time a patient should arrive for consent review prior to the first treatment and the need for patients to have transportation to DCI pre-arranged for the first treatment. Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation’s largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day.
CornerStone Professional
$80000 - $94000
Grand Prairie, TX
CornerStone Professional Placement is seeking a Deputy City Secretary to join a local government office in the southern DFW Airport area. This role supports the daily operations of the City Secretary's Office and serves as the primary backup in the City Secretary's absence.
CFS
$35000 - $45000
Kalamazoo, MI
Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant. The Administrative Assistant will provide support to leadership and various departments by handling clerical tasks, coordinating schedules, and ensuring smooth day-to-day office functions.
Vanguard Group Staffing, Inc.
$60000 - $70000
Naples, FL
Please have excellent skills and knowledge of Probate Court. Legal Secretary needed for well-established law firm.
Roseland Community Hospital
$50000 - $55000
Chicago, IL
This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.
Your Best Management Group
$150000
Las Vegas, NV
Bigelow Management is a real estate management and development company headquartered in Las Vegas, NV managing real properties built and acquired by the same family Company for over 45 years. A preferred background includes; strong accounting and legal experience with documents (such as contracts), and preparing all types of communications and correspondence is a must .
Denham Resources
$25 - $38
FRESNO, CA
Send your resume in MS Word format to Fabrizia Smith, Fabrizia@denham.net, or call (559) 222.5284 if you have any questions. -Achieves budget and forecasting objectives by scheduling expenditures; variance analysis and initiating corrective actions.
Vaco LLC
$70000 - $80000
Cincinnati, OH
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLC
$65000 - $70000
Columbus, OH
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
Vaco LLC
$65000 - $70000
Columbus, OH
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
CFS
$30 - $35
New York, NY
Familiarity with core legal concepts in housing court, rent demands, nonpayment, and holdover (landlord-tenant) cases. Strong written and verbal communication skills, with proven ability to handle high-volume emails and calls professionally.
Xtreme Solutions
$37000 - $45000
Atlanta, GA
XSI is a leading provider of information technology and professional services known for outstanding service delivery in a wide range of professional services engagements around the country. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.
Caughman Health Center
Findlay, OH
This position requires a full range of body motion with intermittent walking, lifting, bending, climbing, squatting, kneeling, twisting, sitting, and standing. Blanchard Valley Medical Practices is a division of Blanchard Valley Health System, which provides a total continuum of care to more than 100,000 households in an eight-county area.
CFS
$40000 - $48000
Houston, TX
This individual will play a key role in ensuring smooth day-to-day office operations while providing excellent customer service in both English and Spanish. We are seeking a polished and professional Bilingual Receptionist / Administrative Assistant to be the first point of contact for our organization.
Vaco LLC
$25 - $27
Southfield, MI
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLC
$75000 - $95000
Boston, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Bowhead / UIC Technical Services
Patuxent River, MD
NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.
CFS
$37000 - $41000
Houston, TX
This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and supporting a team in a fast-paced setting. In this role, you’ll play a key part in creating a welcoming environment while keeping daily office operations running smoothly.
Bowhead / UIC Technical Services
Patuxent River, MD
Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.
Sparks Group
$39 - $48
Laurel, MD
Job Summary/Company: Sparks Group has partnered with a leading credit union to identify a highly skilled Senior Administrative Assistant to support their President/CEO and senior executive leadership team. The ideal candidate is a seasoned administrative professional with strong organizational instincts, excellent communication skills, and the ability to serve as a trusted liaison between executive leadership and internal/external stakeholders.
Neil & Laura Clark Women & Children's Center
Findlay, OH
This position requires a full range of body motion with intermittent walking, lifting, bending, climbing, squatting, kneeling, twisting, sitting, and standing. Blanchard Valley Medical Practices is a division of Blanchard Valley Health System, which provides a total continuum of care to more than 100,000 households in an eight-county area.