Executive Secretaries and Administrative Assistants Nexus StaffExecutive Secretaries and Administrative AssistantsAlbany, NYContractorThe New York State Department of Health, Office of Primary Care and Health Systems Management, Division of State EMS, is seeking to fill one administrative assistant position at 875 Central Avenue, Albany NY 12206. The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
NewExecutive Secretaries and Administrative Assistants CYNET SYSTEMSExecutive Secretaries and Administrative AssistantsNew York, NY$27–$28 / hourTemporaryContractorPart timeAs a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia.
Legal Secretary - T&E JobotLegal Secretary - T&EEast Meadow, NY$70,000–$87,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Legal Secretary JobotLegal SecretaryRoslyn Heights, NY$65,000–$80,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Well Established Commercial Real Estate Firm is in the process of a growth period and is looking for hire the top legal support professionals to help the team.
Medical Secretaries Nexus StaffMedical SecretariesRensselaer, NYContractorThe Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us. Act as the liaison between the provider/biller, facility medical office, Bureau of Health Services, and Accounts Payable.
NewMedical Secretary ACLDMedical SecretaryBethpage, NYThe mission of Charles Evans Center (CEC) is to provide high quality, comprehensive healthcare to underserved community members with limited incomes including those with autism, learning and developmental disabilities, and behavioral and mental health concerns. We are currently seeking an experienced full-time Medical Secretary to provide services to Charles Evans Center patients at our Bethpage clinic.
NewGeneral Liability Paralegal JobotGeneral Liability ParalegalStewart Manor, NY$60,000–$67,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Administrative Assistant JobotAdministrative AssistantEast Norwich, NY$60,000–$68,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Well established Landlord Tenant and Real Estate Management company on Long Island is looking to add Administrative professionals to their new office in Oyster Bay.
Office Services Specialist Reed Smith USOffice Services SpecialistNew York, New York$26.35–$30.20Full timeAdditional responsibilities include: Preparing, sending, and receiving hand-delivered packages, UPS, and Federal Express packages. Assist in sorting and distributing incoming and interoffice mail, including nightly mail drops.
NewAdministrative Assistant Winston Staffing ServicesAdministrative AssistantJericho, NY$20–$21 / dayContractorFull timeIn this role, you will be the backbone of our administrative workflow, handling high-volume data entry, managing medical review determinations, and providing top-tier support to our clients and special projects. The ideal candidate thrives in a fast-paced environment and possesses the technical savvy to navigate multiple software platforms with ease.
NewAdministrative Assistant Vaco LLCAdministrative AssistantNew York, NY$22–$23 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
NewBilingual Accounting Administrative Assistant Vaco LLCBilingual Accounting Administrative AssistantNew York, NY$60,000–$65,000 / yearDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Administrative Assistant (Housing) Trigyn Technologies IncAdministrative Assistant (Housing)Manhattan, NY$17.50–$19 / hourTemporaryContractorFull timeDescription: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
Administrative Assistant (Housing / Property Management) TRIGYN TECHNOLOGIES, INC.Administrative Assistant (Housing / Property Management)New York, NY$22–$23 / hourContractorDescription: Electronically filing Non-payment Housing Court cases, follow-up/contact with property management and marshals, upload subsequent documents and payment into NYSCEF (court system). Trigyn's direct government client has an immediate opening for Administrative Assistant in New York, NY.
NewExecutive/Administrative Assistant CYNET SYSTEMSExecutive/Administrative AssistantNew York, NY$36–$41 / hourTemporaryContractorPart timeAble to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR. As a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers.
Administrative Assistant Page GroupAdministrative AssistantNew York, NY$65,000–$75,000 / yearFull timeThey're open to training junior candidates as long as they're detail oriented, great under pressure, and speak up when they have questions or need support. Support Project Managers with the backend work to prepare for bids (information gathering, paperwork, filing).
Centralized Admissions Coordinator / Administrative Assistant Dialysis Clinic, Inc.Centralized Admissions Coordinator / Administrative AssistantStaten Island, NY$21–$28 / hourDCI’s Differentiator: Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation’s largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day. The Centralized Admissions Coordinator / Administrative Assistant is responsible for duties related to admission of all end stage renal disease (ESRD) patients, permanent and transient, for the clinics assigned.
NewRecords Clerk - Administrative Support CFSRecords Clerk - Administrative SupportWhite Plains, NYThis role is responsible for maintaining physical and electronic files, organizing legal documents, coordinating record retrieval, and providing general office support to attorneys and staff. Our client, a well-established law firm in White Plains, NY, is seeking a detail-oriented Records Clerk / Administrative Assistant to support daily records management and administrative operations.
NewAdministrative Assistant AxelonAdministrative AssistantNew York, NYCoordinate office and studio supplies, catering, maintenance requests, and other operational needs to help ensure the studio is ready for daily operations, meetings, and client visits. Responsibilities : Serve as the first point of contact for employees, clients, freelancers, vendors, and guests, providing a welcoming and professional experience while supporting the day-to-day operations of the studio.
Litigation Legal Assistant JobotLitigation Legal AssistantSyracuse, NY$50,000–$65,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Attorneys provide counsel to major corporations, small businesses, insurance companies, banks and other financial institutions, municipal entities, school districts, healthcare organizations, and individuals.
NewNurse Practitioner or Physician Assistant - Bilingual Spanish - 1 Remote Day Mitchell MartinNurse Practitioner or Physician Assistant - Bilingual Spanish - 1 Remote DayNew York, NYRemote$140,000–$170,000 / yearMitchell Martin Healthcare is partnering with a respected Article 28, Patient-Centered Medical Home (PCMH)-recognized ambulatory healthcare organization in Manhattan seeking a Bilingual English/Spanish Nurse Practitioner (NP/FNP) or Physician Assistant (PA) to join its growing Primary Care team. • You'll work alongside physicians, specialists, nurses, health coaches, and support staff to improve patient outcomes while building long-term relationships with a diverse patient population.
Assistant Controller Kforce Inc.Assistant ControllerNew York, NY$93,500–$126,500The accounting team manages a wide array of functions, including cash management, accounts payable, bookkeeping, consolidated financial reporting and tax returns for hundreds of entities. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.
Leasing Assistant Vaco LLCLeasing AssistantNew York, NY$45,000–$55,000 / yearDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. A well-established and growing New York City real estate organization is seeking a polished, personable, and highly organized Leasing Assistant to join its expanding residential leasing team.
NewHR Assistant CFSHR AssistantTarrytown, NYThe HR Administrative Assistant will play a key role in supporting onboarding, maintaining employee records, coordinating HR processes, and ensuring that confidential information is handled professionally. This role is ideal for someone who enjoys organization, thrives in a fast-paced environment, and is passionate about providing exceptional internal customer service.
Legal Assistant/Senior Legal Assistant Page GroupLegal Assistant/Senior Legal AssistantNew York, NY$70,000–$100,000 / yearFull timeManage corporate secretarial functions for U.S. entities, including maintaining corporate books and records, preparing minutes and consents, officers' certificates, managing notarization, and coordinating required state filings with local, state, and federal agencies and outside counsel. The Legal Assistant will play a key role in supporting legal and administrative functions, ensuring seamless operations and assisting with a variety of tasks within a major global publishing company.
Executive Assistant AtriumExecutive AssistantNew York, NY$38–$45 / hourThe Executive Assistant will support multiple executives by managing schedules, handling communications, coordinating travel, and supporting key administrative functions. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.
Administrative Assistant/Secretary II Computer Task Group, IncAdministrative Assistant/Secretary IICorning, NYCTG's long-standing Fortune 500 client of over 15 years has a W2 contract assignment for an Administrative Assistant/Secretary II, to provide high-level administrative support across multiple business teams. About CTG CTG, a Cegeka company, delivers IT and business solutions that enhance clients' digital agility, empowering them to seize new opportunities and overcome any challenge.
Executive Secretaries and Administrative Assistants VECRA IncExecutive Secretaries and Administrative AssistantsAlbany, NYMay act as immediate supervisor’s personal representative in dealing with public and in routine contacts with other State executives; perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas.
Administrative Assistant II NY CreatesAdministrative Assistant IIRochester, NY$23–$26 / hourFull timeFor positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. NY Creates also runs some of the most advanced facilities in the world, boasts more than 3,000 industry experts and faculty, and manages public and private investments of approximately $25 billion - placing it at the global epicenter of high-tech innovation and commercialization.
NewLegal Administrative Assistant (NYC) Page GroupLegal Administrative Assistant (NYC)New York, NY$75,000–$125,000 / yearFull timeThe Legal Administrative Assistant will provide comprehensive administrative and organizational support to Partners and attorneys in a fast-paced Big Law environment. This top ranked global law firm is known around the world for their high caliber of legal support across many different practice areas.
NewRemote Medical Secretary & Administrative Assistant TuringRemote Medical Secretary & Administrative AssistantNew York, New YorkRemote$100–$150Turing supports customers in two ways: first, by accelerating frontier research with high-quality data, advanced training pipelines, and top AI researchers specializing in coding, reasoning, STEM, multilinguality, multimodality, and agents; and second, by helping enterprises transform AI from proof of concept into proprietary intelligence that performs reliably, delivers measurable impact, and drives lasting business results. Role Overview: In this role, you will contribute to projects designed to fine-tune and enhance large language models using your expertise in healthcare coordination and administrative processes.
Administrative Assistant/Receptionist Page GroupAdministrative Assistant/ReceptionistNew York, NY$65,000–$75,000 / yearFull timeThe Administrative Assistant / Receptionist will play a pivotal role in supporting senior leadership within a prestigious financial services firm, ensuring seamless operations, executive coordination, and an exceptional office experience. Join a fast-paced financial services organization where you'll serve as a trusted partner to senior executives, managing high-level priorities while helping drive the success of a dynamic New York office.
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsAlbany, NYProvides administrative and executive support to the bureau by managing front-office operations, handling correspondence, maintaining records and filing systems, preparing licensing documents, processing administrative transactions, coordinating office resources, and supporting daily bureau operations. Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms, Registered Residents and active Licensed Funeral Directors.
Administrative Assistant/Secretary III Integrated Resources, IncAdministrative Assistant/Secretary IIICorning, New YorkContractorQualificationsEducation:Two year degree preferred; applicable experience (2-5 years)Excel - Moderate level of understandingPeople Soft - desiredMust have good telephone skillsMust know ExcelPaul Dubey Technical RecruiterInc. Clerical work will include the updating of excel databases, processing order requests, coordination of order templates that will be sent for fulfillment, schedule meetings and prepare information reports.
Administrative Assistant (Data entry / Attorney support) Trigyn Technologies IncAdministrative Assistant (Data entry / Attorney support)Manhattan, NY$18–$19 / hourTemporaryContractorFull timeDescription: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
Executive Secretaries and Administrative Assistants Penda Aiken, IncExecutive Secretaries and Administrative AssistantsManhattan, NYThe ideal candidate thrives in a fast-paced urban environment, possesses impeccable communication skills, and can pivot between high-level executive support and general office administration with ease. Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager, preferably within an NYC-based agency or corporate setting.
NewAdministrative Assistant/Secretary III Premier Staffing SolutionAdministrative Assistant/Secretary IIICanton, NYEducation * HS Diploma or GED Minimum Experience * Highly proficient with Microsoft Office tools such as Word, Excel, PowerPoint, & Outlook * Collaborate with key stakeholders to complete assigned tasks * Experience with scheduling tools, navigating stakeholder and location availability Desired Skills * 2+ years of previous experience as an Administrative Assistant * Strong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously. Responsibilities: * Maintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance.
Department Secretary TEACHERS COLLEGE, COLUMBIA UNIVERSITYDepartment SecretaryNew York, NYThe successful candidate will interact with a diverse group of faculty, staff, students, and visitors at all levels within Teachers College and serve as a liaison to forge productive working partnerships with colleagues. Oversee office operations, including ordering and maintaining inventory of supplies and equipment, submitting facility work orders, and processing departmental forms and documentation.
New["Administrative Assistant - Merchandising","Administrative Assistant - Merchandising"] Northeast Shared Services["Administrative Assistant - Merchandising","Administrative Assistant - Merchandising"]Schenectady$20.53–$30.80 / hourThe Administrative Assistant provides administrative support and handles details of a confidential nature forMerchandising Group Vice President and Staff. Corporate team members may be expected to leverage AI-enabled tools to support tasks such as analysis, content development, problem-solving, and process improvement.
Clinical Secretary (CMG OB/GYN) Thompson HealthClinical Secretary (CMG OB/GYN)Canandaigua, NY$19.40–$22.50 / hourKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
Clinical Secretary (Cmg Ob/Gyn) Thompson HealthClinical Secretary (Cmg Ob/Gyn)Canandaigua, NY$19.40–$22.50 / hourKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
Float Clinical Secretary (Physician Practices) Thompson HealthFloat Clinical Secretary (Physician Practices)Canandaigua, NY$19.40–$22.50 / hourKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
Executive Assistant NY CreatesExecutive AssistantAlbany, NY$70,000–$90,000 / yearFull timeNY Creates also runs some of the most advanced facilities in the world, boasts more than 3,000 industry experts and faculty, and manages public and private investments of approximately $25 billion - placing it at the global epicenter of high-tech innovation and commercialization. For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies.
Legal Secretary Jackson LewisLegal SecretaryNew York City, New York$40–$45 / hourWe help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.
Float Clinical Secretary (Physician Practices) UR Medicine Thompson HealthFloat Clinical Secretary (Physician Practices)Canandaigua, New York$19.40–$22.50 / hourKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
Clinical Secretary (CMG OB/GYN) UR Medicine Thompson HealthClinical Secretary (CMG OB/GYN)Canandaigua, New York$19.40–$22.50 / hourKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
Administrative Assistant 1 or Administrative Assistant Trainee 1 / 2 New York State Thruway AuthorityAdministrative Assistant 1 or Administrative Assistant Trainee 1 / 2Schenectady, NY$40,625–$60,467 / yearTo avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. Minimum Qualifications substitute: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Administrative Assistant 1/Administrative Assistant Trainee (NY HELPS), Central Office; New York State Thruway AuthorityAdministrative Assistant 1/Administrative Assistant Trainee (NY HELPS), Central Office;Albany, NY$40,391–$47,695 / yearAdministrative Assistant 1 (starting salary $47,695): Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional) OR associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology. Additional Comments Employment with New York State offers unmatched benefits, individual support, and career mobility for motivated individuals including: NYS pension and retirement programs; annual cost of living and performance advance increases; comprehensive medical, dental, and vision plans; flexible spending accounts for health and dependent care; paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave.
LEGAL SECRETARY (PROVISIONAL) City of Buffalo NYLEGAL SECRETARY (PROVISIONAL)Buffalo, NY$46,203–$53,209 / yearTranscribes dictation from various sources incident to and types legal pleadings, documents and papers concerning personal injury lawsuits, labor matters, real estate matters, deeds, collections and other legal actions and proceedings as required; Transcribes dictation from various sources incident to and types local laws, ordinances, resolutions, opinions, reports, contracts, briefs and other legal documents, correspondence and papers; Proofreads such documents including the checking of citations in original reference for accuracy and completeness; Transcribes proceedings from tape recorder of hearings, meetings and conferences within the department; Prepares papers for judicial and administrative proceedings; Performs a variety of general clerical and legal secretarial duties of corresponding degree of difficulty; May be required to assist in telephone and receptionist duties as needed; Performs related work as required. Open Competitive, (A) Associates Degree from an accredited college, university or business or technical institute in Legal Secretarial, Lawyers Secretarial Assistant, Court and Hearing Reporter; OR, (B) Associates Degree from an accredited college or university or business or technical institute in Secretarial Science with legal secretarial concentration; OR, (C) Graduation from High School, GED or Equivalency Diploma and two years of full time experience as a Legal Secretary in a law office, court system or in a law related setting; OR.
NewLegal Executive Assistant Page GroupLegal Executive AssistantNew York, NY$90,000–$100,000 / yearFull timeThe firm has a strong reputation across litigation, restructuring, crisis management, technology, life sciences, and corporate advisory services, offering employees a collaborative environment with a strong commitment to professional development and employee well being. An established international law firm is seeking a Legal Executive Assistant to provide high-level administrative and operational support to attorneys within its Bankruptcy and Restructuring practice.