Hospital Practice Coordinator JobotHospital Practice CoordinatorSan Francisco, CA$21–$24 / hourConsistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
HR Coordinator I # 26-12684 US Tech SolutionsHR Coordinator I # 26-12684San Jose, CA$30–$32 / hourContractorFull timeBachelor's degree or currently pursuing degree in HR, Business Administration, or related field; OR 1+ years administrative experience in HR, legal, compliance or similar environments. US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions.
NewLegal Administrative Assistant Page GroupLegal Administrative AssistantRedwood City, CA$85,000–$135,000 / yearFull timeThey focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees. We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.
Legal Administrative Assistant (Corporate) Page GroupLegal Administrative Assistant (Corporate)Redwood City, CA$75,000–$135,000 / yearFull timeThis top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.
NewProject Coordinator Lennar HomesProject CoordinatorSan Ramon, CA$25.57–$42 / hourFull timep/>Join the fun and follow us on social media to see what's happening at our company, and don't forget to connect with us on Lennar: Overview | LinkedIn<https://www.linkedin.com/company/lennar/> for the latest job opportunities. Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career.
Administrative Coordinator Mathnasium (ID: 2411701)Administrative CoordinatorScotts Valley, CAAll applicants will be required to take a math literacy test to demonstrate basic math proficiency, provide work authorization, and successfully complete a background check, in accordance with applicable California law. Support the Center Director and Assistant Center Director in managing and overseeing day-to-day operations in the center, including various administrative projects and tasks.
NewSecurity Administrative Coordinator Allied UniversalSecurity Administrative CoordinatorMenlo Park, CAp>RESPONSIBILITIES: Support DOE PIV/UPIV credentialing activities, including applicant coordination, form collection, scheduling support, identity-proofing support, status tracking, follow-up communications, and coordination with Personnel Security, Badge Office staff, sponsors, applicants, and other stakeholders. Support USAccess-related credentialing workflow activities, including applicant enrollment coordination, appointment support, identity document verification support, card-related status tracking, and coordination with registrars, activators, sponsors, and Personnel Security.
Administrative Coordinator Alicia CoronaAdministrative CoordinatorPleasanton, California$24.74–$32.64 / hourUnder the direction of the Property and Facilities Manager, this position will serve as the main liaison between employees and the Property and Facilities Manager as well as provide administrative and secretarial support for the Real Estate team. Oversee stocking of supplies on each floor and provide vendor escorts as required for office, pantry, first aid, and printer/plotter vendors.
Office Administrative Coordinator, Part Time (Redwood City, CA) Anomali IncOffice Administrative Coordinator, Part Time (Redwood City, CA)Redwood City, CA$25–$35 / hourCompany Description: Anomali, headquartered in Silicon Valley, delivers the first Intelligence-Native Agentic SOC Platform - unifying a security data lake, the world's largest IOC repository, threat intelligence, and agentic AI into a single modern experience. As part of the People team, you will provide essential onsite support at our Redwood City, CA headquarters, keeping daily operations running smoothly and creating a welcoming environment for employees and visitors.
Administrative Coordinator CoreTechsAdministrative CoordinatorBurlingame, CA$1–$27 / hourstrong>SUMMARY/DUTIES:This Administrative Coordinator will support a healthcare team by performing chart research, patient outreach, and data collection activities. The role involves reviewing medical records in Epic, calling patients to remind them of upcoming appointments, and contacting external facilities to gather required information.
Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director Rosewood Hotels and Resorts LLCTalent & Culture Coordinator & Executive Administrative Assistant to RVP Managing DirectorMenlo Park, CA$30.39–$33.76 / hourresponse': , 'status': True, 'status_code': 200, 'content': 'nn n n n n n n n n n n n n n n n nn n n n n n n n n n n n n n n n n n Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director - Menlo Park, CA United States of America - 429358 - Rosewood Hotel Groupn n nnnn nn n n n nn n. The Talent & Culture Coordinator & Administrative Assistant to the Managing Director is a dual-function role responsible for providing comprehensive administrative, operational, and human resources support to both the Talent & Culture department and the Managing Director's office.
Office Manager and Administrative Coordinator Enliven IncOffice Manager and Administrative CoordinatorBurlingame, CA$115,000–$135,000 / yearp>The Office Manager & Administrative Coordinator serves as the primary resource for office operations, workplace coordination, and provides administrative, travel, and operational support to the Development Operations organization. Provide high-level administrative and operational support to Development Operations leaders and other development teams, including domestic and international travel planning, meeting coordination, and expense administration.
Administrative Coordinator MathnasiumAdministrative CoordinatorScotts Valley, Californiadiv>If you are driven, motivated, and eager to make a difference, we would love to meet you! Job Responsibilities: Assist with sales and marketing responsibilities, including promptly responding to leads and successfully enrolling students. Who We Are: Across North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it.
Travel Administrative Coordinator Ultimate Staffing ServicesTravel Administrative CoordinatorSan Francisco, California$38–$46 / hourThis role requires significant experience coordinating complex domestic and international travel, producing detailed itineraries, and managing last‑minute changes with professionalism and accuracy. Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, visas (when applicable), and highly detailed itineraries.
Traveling Administrative Coordinator Ultimate Staffing ServicesTraveling Administrative CoordinatorSan Francisco, California$80,000–$95,000This role requires significant experience coordinating complex domestic and international travel, producing detailed itineraries, and managing last‑minute changes with professionalism and accuracy. Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, visas (when applicable), and highly detailed itineraries.
Administrative Coordinator CONARD HOUSE, INCAdministrative CoordinatorSan Francisco, CAConard House specializes in Supportive Housing, Mental Health and Money Management services to 1,500 residents and clients across 10 residential buildings, 4 program sites and 22 shared apartments across San Francisco. Job Summary: The Administrative Coordinator provides comprehensive administrative and human resources (HR) support for Conard House and serves as the primary point of contact for the administrative office and HR Department.
Administrative Coordinator - 815 Residential Services HealthRIGHT 360Administrative Coordinator - 815 Residential ServicesSan Francisco, CADual diagnosis or persons with co-occurring disorders, persons with HIV or AIDS, gays and lesbians, seniors, or older adults, pregnant or postpartum women, women, men, and criminal justice clients are supported for this drug treatment center. 815 Buena Vista West in San Francisco is an alcohol rehab program providing substance abuse treatment, detoxification, and a halfway house or sober living home with residential short-term treatment and residential long-term treatment.
Administrative Coordinator - 214 Mens Step Down HealthRIGHT 360Administrative Coordinator - 214 Mens Step DownSan Francisco, CAp>The Administrative Coordinator provides clerical and administrative support for the Residential Step Down (RSD) programs, including 214 MRSD, Treasure Island RSDs, and Planetree/HOWPA Housing, (located at 154 Coleridge). HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.
Administrative Coordinator for Social Work California State UniversityAdministrative Coordinator for Social WorkCAp>Under the limited direction of the Social Work Department Chair, this position independently coordinates and executes the full range of administrative and operational functions required to support a large and complex academic department serving 25-30 faculty and staff and several hundred undergraduate and graduate students. This position requires the ability to proactively navigate and coordinate multiple university systems, including budgeting, procurement, accounting, HR, the Dean's Office, the Registrar, and other academic and administrative units to support departmental programs and resolve operational issues.
Administrative Coordinator - Intake Services HealthRIGHT 360Administrative Coordinator - Intake ServicesSan Francisco, CAThe Administrative Coordinator is responsible for supporting the overall operations of the San Francisco Intake Department by scheduling clients and conducting various administrative functions, including tracking and recording data and facilitating internal and external communication. HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.
Administrative Coordinator SBM Management ServicesAdministrative CoordinatorFremont, CaliforniaFor information about SBM's benefits, please visit SBM's website at: www.sbmmanagement.com/careers Careers – SBM. Education and/ or Experience: High school diploma / GED , Associate’s degree preferred; Experience in the customer service field is a preferred.
Airworthiness Administrative Coordinator Joby AviationAirworthiness Administrative CoordinatorSanta Cruz, California$98,400–$155,400 / yearli style="font-size:11pt;font-family:'arial' , sans-serif;color:#000000;font-weight:400">Record Keeping: Maintain accurate and comprehensive records of all conformity activities, including Statement of Conformity, Request for Conformity (RFC), Conformity Inspection Records and Airworthiness tags. Conformity Inspections: Support requests for FAA conformity inspections of aircraft parts, assemblies, and installations by ensuring all necessary steps are completed.
Airworthiness Administrative Coordinator Joby Aviation IncAirworthiness Administrative CoordinatorSanta Cruz, CA$98,400–$155,400 / yearThe successful candidate will play a crucial role in supporting the Airworthiness Team and Airworthiness Engineers in ensuring the compliance aspects of the aircraft are completed, contributing to the overall airworthiness of our fleet. Record Keeping: Maintain accurate and comprehensive records of all conformity activities, including Statement of Conformity, Request for Conformity (RFC), Conformity Inspection Records and Airworthiness tags.
NewSenior Administrative Coordinator (Advancement Professional I - Non-Exempt, Range 1) - Alumni Engagement California State UniversitySenior Administrative Coordinator (Advancement Professional I - Non-Exempt, Range 1) - Alumni EngagementSan Francisco, CA$62,340–$68,832 / yearp>The Senior Admin Coordinator is responsible for working with the Associate Vice President of Alumni Relations & University Engagement and the Director of Annual giving to develop and implement initiatives to identify, cultivate, and solicit prospective donors to ensure a strong base of ongoing financial support for the University from individuals, alumni, and our general community. Under the direction of the Director of Annual Giving, execute coordinated communication and solicitation strategies involving email, direct mail, phone and social media all focused on increasing baseline levels of annual support for the University.
Administrative Coordinator, Graduate Medical Education Stanford Health CareAdministrative Coordinator, Graduate Medical EducationPalo Alto, CA$48.38–$54.48 / hourSupports the onboarding processes for incoming residents and fellows, including documentation, badging, epic access, Sunet ID setup, medical licenses, and other orientation logistics. The coordinator serves as a key liaison between GME and program leadership, trainees, and institutional stakeholders, contributing to a well-organized, responsive, and compliant academic environment.
Administrative Coordinator Life Care Companies LLCAdministrative CoordinatorPalo Alto, CA$30–$35 / hourIn this role you will provide administrative support to the Business Office, Sales & Marketing, and Executive teams while helping ensure smooth daily operations throughout the community. If you''re an organized, compassionate professional who enjoys supporting a team while making a difference in the lives of older adults, please apply, we''d love to get to know you!
Development Administrative Coordinator A.M. Crawford, Inc.Development Administrative CoordinatorSan Francisco, CADCs also support in helping build and manage a pipeline of funder solicitations and request for proposal opportunities from relevant philanthropic, corporate social responsibility, state actor, and federal agency funders, ensuring that team deadlines are met, tasking is clear, coordination and communication is consistent, and submissions are complete. Software and Digital FluencyYou are proficient with AMC’s and clients’ software platforms (including Microsoft Office Suite, Google Workspace, ChatGPT, Gemini, and similar tools) and are able to learn new systems (e.g., NotebookLM, Asana, Harvest, Candid, Salesforce, Instrumentl) quickly.
Full Time -- Administrative Coordinator Marshalls of CAFull Time -- Administrative CoordinatorRedwood City, CaliforniaUSA Marshalls Store 0271 Redwood City CAThis position has a starting pay range of $18.65 to $19.15 per hour. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package.
Front Office Coordinator and Administrative Assistant COREY S MAAS MD A MEDICAL CORPORATIFront Office Coordinator and Administrative AssistantSAN FRANCISCO, CAAn internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand.
Recruiting Coordinator & Administrative Support contract-to-hire Atomic Machines IncRecruiting Coordinator & Administrative Support contract-to-hireSanta Clara, CA$45–$60 / hourFurthermore, this digital platform is fully programmable in the way 3D printing is digital-but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. This high-visibility role combines candidate coordination with administrative support, helping deliver an exceptional candidate experience while keeping recruiting operations running smoothly behind the scenes.
Administrative Coordinator ACCO Engineered SystemsAdministrative CoordinatorPleasanton, CA$24.74–$32.64 / hourApplicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. General secretarial duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation.
Administrative Support Coordinator California State UniversityAdministrative Support CoordinatorCAp>Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. Reporting to the Director of Resources and Operations and receiving work direction from the Resource Analyst under general supervision, the Administrative Support Coordinator independently provides various administrative and support services to the Department Chair, Resource Analyst, faculty, and students of the Justice Studies Department.
Administrative Support Coordinator (2 Positions) California State UniversityAdministrative Support Coordinator (2 Positions)CADuties include, but are not limited to, front desk support and answering phones, greeting all visitors and students, assisting with events and scheduling appointments, tracking and ordering office/classroom/lab supplies, mail distribution, assisting with hiring, supervision, and oversight of unionized student employees, approval and tracking of student payroll expenses, supporting academic inquiries, marketing/communications, and updating web-based content. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.
NewEngineering Student Success Center Administrative Support Coordinator California State UniversityEngineering Student Success Center Administrative Support CoordinatorSan José, CAp>Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The Engineering Student Success Center (ESSC) Administrative Support Coordinator provides comprehensive administrative and operational support for the Student Success Center, ensuring the efficient day-to-day operation of the center while serving as the primary point of contact for students, faculty, staff, and visitors.
Client Services Coordinator Administrative and Marketing Cbre ValuationClient Services Coordinator Administrative and MarketingBurlingame, CAli>Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages. Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
Administrative & Social Media Coordinator - The Moscone Center (OnSite) Legends Hospitality, LLCAdministrative & Social Media Coordinator - The Moscone Center (OnSite)San Francisco, CA$33–$39 / hourp>SUMMARY: Legends Global/The Moscone Center in San Francisco is seeking a professional, organized, and proactive Administrative and Social Media Coordinator to support the General Manager and Associate General Managers. Proficiency in Microsoft Office suite (Excel, PowerPoint, Word), Google Workspace, and social media platforms, including Instagram, Facebook, LinkedIn, and X.
Administrative & Social Media Coordinator - The Moscone Center (OnSite) Legends GlobalAdministrative & Social Media Coordinator - The Moscone Center (OnSite)San Francisco, CaliforniaLegends Global/The Moscone Center in San Francisco is seeking a professional, organized, and proactive Administrative and Social Media Coordinator to support the General Manager and Associate General Managers. Proficiency in Microsoft Office suite (Excel, PowerPoint, Word), Google Workspace, and social media platforms, including Instagram, Facebook, LinkedIn, and X.
College Corps Student Engagement Coordinator (Administrative Analyst/Specialist - Exempt I, Range 2) - Office of Research and Sponsored Programs/Institute for Civic and Community Engagement California State UniversityCollege Corps Student Engagement Coordinator (Administrative Analyst/Specialist - Exempt I, Range 2) - Office of Research and Sponsored Programs/Institute for Civic and Community EngagementSan Francisco, CA$63,288–$64,560 / yearThe coordinator executes recruitment and outreach activities in alignment with Program Lead direction, facilitates orientation and onboarding from a student experience perspective, and designs and delivers Team Circles, trainings, professional development, and closeout activities. Under the general direction of the Executive Director, the Student Engagement Coordinator leads and supports the student experience for the SF State College Corps Fellowship, with primary responsibility for Fellow engagement, retention, and success.
Administrative Coordinator II Kaiser PermanenteAdministrative Coordinator IISan Francisco, CALearns to execute human-resources data maintenance and management by: developing basic knowledge of department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic data analyses when requested, with guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports. Collaborates with others within ones team to address routine and some non-routine task issues; communicates status and escalates more complex issues.
Conference and Administrative Services Coordinator California State UniversityConference and Administrative Services CoordinatorCAp>Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. Reporting to the Senior Director, University Housing, the Conference and Administrative Services Coordinator performs duties under general supervision and works independently to assist with administering the Conference Housing Program, a comprehensive program providing summer and academic year student, conference group and guest housing services for approximately 5,000 to 7,500 individuals annually.
NewAdministrative Assistant ReplitAdministrative AssistantFoster City, Californiali>Replit: Make an app for that. Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.
Administrative Assistant eTeam Inc.Administrative AssistantBurlingame, CA$22–$24 / hourThe role involves reviewing medical records in Epic, calling patients to remind them of upcoming appointments, and contacting external facilities to gather required information. This Administrative Coordinator will support a healthcare team by performing chart research, patient outreach, and data collection activities.
NewAdministrative Assistant Replit IncAdministrative AssistantFoster City, CAp>You will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.
NewExecutive Administrative Assistant VASLExecutive Administrative AssistantCalifornia, Californiadiv class="job-details-content content">Title: Executive Administrative Assistant. Monitor and manage emails, client communications, and internal channels (including chats and Zingle).Administrative Assistant III (Santa Cruz Police Department) City of Santa CruzAdministrative Assistant III (Santa Cruz Police Department)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. To view this PHS form and the questions asked, go to https://www.cityofsantacruz.com/home/showpublisheddocument/92576/638403973090670000.Administrative Assistant Atomic MachinesAdministrative AssistantSanta Clara, CA$100,000–$125,000 / yearFurthermore, this digital platform is fully programmable in the way 3D printing is digital—but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. Salary Range$100,000—$125,000 USD
Administrative Assistant III (Santa Cruz Police Department) City of Santa CruzAdministrative Assistant III (Santa Cruz Police Department)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. To view this PHS form and the questions asked, go to https://www.cityofsantacruz.com/home/showpublisheddocument/92576/638403973090670000.
Administrative Assistant Atomic MachinesAdministrative AssistantSanta Clara, CA$100,000–$125,000 / yearFurthermore, this digital platform is fully programmable in the way 3D printing is digital—but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. Salary Range$100,000—$125,000 USD
NewAdministrative Assistant - HR & Office Support - Foxconn Industrial Internet FIIAdministrative Assistant - HR & Office Support - Foxconn Industrial InternetSan Jose, Californiaul>Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees. General Administration & Office SupportProvide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
Administrative Assistant Hinge HealthAdministrative AssistantSan Francisco, CaliforniaThe company is headquartered in San Francisco with additional offices in Montreal and Bangalore.Learn more athttp://www.hingehealth.com. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy..
Administrative Assistant - Service Golden State CommunicationsAdministrative Assistant - ServiceSan Jose, CA$22–$28 / hourGolden State Communications, Inc. is a premier Channel Partner for Motorola Solutions and an industry leader in the design and build of Bi-Directional Amplification (BDA) and Distributed Antenna Systems (DAS) for Public Safety. We’re looking for a detail-driven Administrative Assistant to support our Service Department by managing the full repair and RMA workflow for customer and service equipment.