Search results for

Administrative Assistant Jobs in New York, NY

CFS

$50000 - $55000

Greenwich, CT

A mission-driven nonprofit organization in Fairfield County is seeking a highly organized Administrative Specialist to provide comprehensive office and administrative support at its Greenwich, CT headquarters. This role is ideal for a detail-oriented professional who enjoys supporting leadership teams, managing office operations, and delivering exceptional customer service in a collaborative environment.

Administrative Assistant

Beacon Hill Staffing Group, LLC

$124000 - $125000

New York, NY

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

RECEPTIONIST/ADMINISTRATIVE ASSISTANT

CONSTRUCTION FLOORING COMPANY

$20 - $23

Queens, NY

Under the direction of the ACCOUNTING MANAGER, the Receptionist/Administrative Assistant is responsible for greeting visitors to the business and providing appropriate information to them, answering telephones and performing administrative work as required, in accordance with company policies and procedures. Queens flooring firm seeking a motivated, organized candidate who is familiar and has experience within the Construction Industry to join our team.

Administrative Assistant

Atrium Staffing

$25 - $30

New York, NY

Our client, a well-established corporate organization in New York City, is seeking an experienced Administrative Assistant to support daily office operations in a professional, fast-paced environment. This role is ideal for someone with prior corporate Administrative Assistant experience who is organized, polished, and comfortable supporting multiple teams onsite.

Administrative Assistant Bilingual Spanish

TemPositions Group Of Companies

$21 - $23

Hempstead, NY

Prepares and sends client and funder mailings and letters; provides accurate invoices to Director. This is an excellent opportunity for someone who is looking for an entry level role and gain hands on office experience in a not for profit setting.

Litigation Legal Administrative Assistant

Jobot

$80000 - $105000

New York, NY

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Job Details: We are currently seeking a dynamic, detail-oriented, and experienced Litigation Legal Administrative Assistant to join our fast-paced legal team.

HR Administrative Assistant

Atrium Staffing

$20 - $24

New York, NY

The university offers students access to world-class faculty, diverse programs in the liberal arts, business, law, and sciences, and unparalleled professional opportunities in one of the world's most dynamic cities. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.

Administrative Office Assistant

Jobot

$50000 - $65000

Oyster Bay, NY

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Growing Landlord Tenant Management Company on Long Island is Seeking a Full time Administrator Assistant We are a 30 year real Estate Management Company looking for career driven professionals to join our team.

Administrative Assistant

Vanguard Group Staffing, Inc.

$25 - $35

Bronx, NY

Administrative Assistant The ideal candidate is experienced in a wide range of Administrative and Executive support tasks and will be able to work with little or no supervision. Must possess the ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient.

Administrative Assistant

Seth Diamond Associates

$48000 - $55000

New York, NY

Duties and Responsibilities: Handle all administrative tasks of the office, including screening calls, handling incoming mail, setting up meetings and maintaining department files and supplies. Responsible for procuring and orienting temporary employees including obtaining sign-off on time sheets and processing billing.

Administrative Assistant (Data entry / Attorney support)

Trigyn Technologies Inc

$18 - $19

Manhattan, NY

Description: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

Administrative Assistant (Housing)

Trigyn Technologies Inc

$17.5 - $19

Manhattan, NY

Description: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

Assistant Director of Nursing ADON

JTNY Healthcare

$150000 - $170000

Brooklyn, NY

Our Skilled Nursing Facility is seeking an experienced Assistant Director of Nursing (ADON) to support and oversee clinical operations in our skilled nursing facility. This skilled nursing facility provides comprehensive rehabilitation and long-term care services in a modern, resident-centered environment.

Executive Assistant

CFS

$75000 - $100000

Stamford, CT

We are a respected boutique investment firm serving high-net-worth families seeking a trusted individual to partner with our CEO and keep the firm running at peak efficiency. The role requires excellent judgment, meticulous attention to detail, discretion, and the ability to manage shifting priorities calmly and confidently.

Executive Assistant

Beacon Hill Staffing Group, LLC

$120000 - $140000

New York, NY

Administrative Logistics Coordinator

TemPositions Group Of Companies

$23 - $24

Syosset, NY

The Ideal candidate must be detail oriented, and highly motivated to work in a fast paced environment. Qualifications: High school diploma or equivalent; associate or bachelor’s degree preferred.

Senior Executive Assistant

Beacon Hill Staffing Group, LLC

$94000 - $95000

New York, NY

Executive Assistant

Atrium Staffing

$38 - $43

New York, NY

Required Experience/Skills for the Executive Assistant: A minimum of 3 years of experience as an Executive Assistant or in a similar role, preferably within a fashion, lifestyle, or creative industry. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.

Office Operations Assistant

Beacon Hill Staffing Group, LLC

$149000 - $150000

New York, NY

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This role blends office management, operations, and light executive assistant coverage, requiring exceptional judgment, a polished presence, and the ability to pivot quickly with a no‑task‑too‑small mindset.

Legal Assistant/Paralegal - New Providence NJ - $60-70k doe

Kate Farrell Staffing

$60000 - $70000

New Providence, NJ

Midsized law firm, located in New Providence, NJ, seeks an experienced legal assistant/paralegal to support Managing Partner specializing in labor and employment law. Interested candidates are encouraged to forward résumé in Word format to: KateFarrellStaffing@gmail.com.

Destination Mgr Assistant

Weichert, Realtors

$45000 - $52500

Morris Plains, NJ

The Destination Manager Assistant (DMA) provides comprehensive sales and administrative support to borrowers on behalf of one or more high-producing Destination Managers (DM) with the primary objective of increasing closed loan production and company contribution margin. The DMA collaborates with the Operations Team to achieve efficient and effective loan fulfillment and performs key communications with borrowers intended to enhance the overall borrower experience.

Executive Project Assistant

Jobot

$60000 - $80000

Englewood, NJ

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We are seeking a highly organized, detail-oriented Executive Project Assistant to support the CEO in daily assignments, special projects, and operational initiatives.

Assistant Controller

Kforce Inc.

$93500 - $126500

New York, NY

The accounting team manages a wide array of functions, including cash management, accounts payable, bookkeeping, consolidated financial reporting and tax returns for hundreds of entities. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.

Litigation Legal Assistant

TemPositions Group Of Companies

$55000 - $75000

New York, NY

A sophisticated legal practice is seeking a Litigation Support Assistant to provide high-level administrative and substantive support to attorneys handling complex civil litigation matters. Provide comprehensive litigation support from case intake and pre-suit investigation through discovery, dispositive motion practice, trial preparation, and post-judgment proceedings.

HR Assistant

Vaco LLC

$55000 - $65000

Woodbury, NY

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

Accountant/Finance Assistant

Vaco LLC

$80000 - $90000

New York, NY

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Our Financial Services client in midtown NYC is seeking a full time Accountant/Financial Assistant with at least 10 years of accounting and bookkeeping experience, as well as the ability to help review financial statements, balance sheets, income statements.

Research Assistant

Beacon Hill Staffing Group, LLC

$40

New York, NY

Legal Assistant Part Time

TemPositions Group Of Companies

$25 - $28

Morristown, NJ

Description:We are seeking a highly organized and detail-oriented Legal Assistant to join our client's dynamic team. The ideal candidate will be proficient in various administrative tasks and have a strong ability to multitask.

HR Assistant

CFS

$55000 - $65000

Stamford, CT

Reporting to the Human Resources Lead, the Human Resources Assistant is a detail-oriented and proactive professional who will support the daily operations of the HR department. This mission-driven organization has been at the forefront of social change, dedicated to promoting equity, empowerment, and justice for underserved communities.

Certified Medical Assistant - Vascular Surgery - Physician Practice

Hackensack Meridian Health

South Plainfield, NJ

Licenses and Certifications Required: Certified Medical Assistant or Certified Registered Medical Assistant or National Certified Medical Assistant or Nationally Registered Certified Medical Assistant or Registered Clinical Medical Assistant Specialist . The Certified Medical Assistant is responsible for assisting in providing clinical care to select patients under the supervision of the professional nurse or licensed medical practitioner and provides clerical office assistance.

Executive Assistant

Vaco LLC

$175000 - $250000

New York, NY

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Executive Assistant

Vanguard Group Staffing, Inc.

$25 - $35

Riverdale, NY

Well-regarded university is in need of a talented Executive Assistant to provide high-level administrative support to the Vice President. Interfacing with Board of Trustees, Deans, Faculty, and Donors.

Assistant Director- Facilities Operations

Vaco LLC

$120000 - $135000

Queens, NY

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. The Assistant Director will directly supervise the three Building Managers, as well as the two Night Operations Managers (Janitorial) and the Grounds Supervisor, ensuring seamless collaboration across all functions.

Nurse Practitioner or Physician Assistant – Neurosurgery (In-Office)

Jobot

$65 - $72

Hackensack, NJ

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Manage post-operative neurosurgical patients, including incision assessment and monitoring, VP shunt evaluation and adjustment when clinically indicated, suture and staple removal, medication titration and tapering.

Bilingual Executive Assistant - French/English

Company Confidential

$100000 - $110000

New York City, NY

Technical Proficiency: Expert-level mastery of the Microsoft Office Suite (Word, Excel, and PowerPoint) with the ability to create high-impact presentations and analyze complex data. This role transcends traditional administrative duties; you will act as a strategic partner and enabler, optimizing the GM’s time and ensuring the seamless execution of day-to-day operations for the Management Committee.

Assistant Engineer

System One

$34.88

Newark, NJ

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. This role will support bus and vehicle rolling stock procurements, perform vehicle inspections, and assist with administrative and documentation needs.

Senior Business Program Manager – Commercial & Private Banking

Flagstar Bank

$84878 - $112463

New York, NY

The role will involve direct contact with executive level stakeholders, including C-level executives, members of the Board of Directors, and third-party stakeholders in addition the direct reports and broad Commercial and Private Banking team; as a result, diplomacy, discretion and confidentiality, including handling of MNPI, is required. Works closely with the President of Commercial and Private Banking to provide: Administrative Support, Presentation management (content and creative input for high impact and high level executive presentations, board materials, leadership routines, team meetings, and other forums.

Program Assistant

Atrium Staffing

$25 - $30

New York, NY

Temporary Executive Assistant

Atrium Staffing

$38 - $45

New York, NY

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated.

Legal Practice Assistant

Jobot

$65000 - $75000

Stewart Manor, NY

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

Clerical Assistant - Bilingual

Atria Consulting

$19 - $21

New York, NY

When determining a team member's base salary and/or hourly rate, various factors may be taken into account as applicable (such as location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget, and internal equity). A busy New York hospital is seeking a Clerical Assistant I to provide administrative and front-office support in a fast-paced healthcare environment focused on patient care and service excellence.

Medical Assistant - PACE

Providence Non-RN - Oregon

$18.23 - $21.88

Five Corners, WA

Our service lines include assisted living/skilled nursing/rehabilitation, home health, home infusion/pharmacy services, home medical equipment, hospice and palliative care, Program of All-Inclusive Care for the Elderly (PACE), personal home services/private duty care and supportive housing. See Providence Health and Services Terms & Conditions at https://www.providence.org/utility-pages/privacy-policy#terms-of-use and Privacy Policy at https://www.providence.org/utility-pages/privacy-policy#privacy-policy and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions.

Facilities Management Assistant

Trigyn Technologies Inc

$175 - $180

New York, NY

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Sales and Customer Support Representative

Liberty Consulting and Management

$50000 - $55000

New York, NY

Entry Level, Entry Level Marketing, Entry Level Sales, Entry Level Public Relations, Entry Level Customer Service, Entry Level Management, Entry Level Business, Entry Level Advertising, Entry Level Communications, Business development manager, customer relationship manager, restaurant, retail, full time, part time, entry level accounting, full time administrative assistant, receptionist, warehouse manager, retail associate, retail cashier, management, office assistant, office, clerical, office manager, insurance, customer service representative, leadership, operations manager, store manager, supervisor, director, teacher, project manager, communications, retail salesperson, customer service, marketing manager, marketing, territory manager, sales administrator, full time marketing executive, e-business, distribution manager, customer service clerk, call center agent, customer service director, customer service sales, field sales representative, account manager, advertising director, area sales manager, communications manager, full time communications director, media relations, public relations, e-commerce, sales, inside sales, outside sales, direct sales, insurance sales, executive administrative assistant, sports director, sports league official, business systems analyst, assistant manager, office support worker, admin support worker, human resources, full time recruiter, entry level recruiter, real estate, real estate agent, property management, training, develop, development, host, hostess, waitress, waiter, full time prep cook, restaurant manager. Sales and Customer Support Representative will ensure delivery of excellent customer service while building solid customer relationships.

Human Resources Assistant

Atria Consulting

$22 - $25

Brooklyn, NY

When determining a team member's base salary and/or hourly rate, various factors may be taken into account as applicable (such as location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget, and internal equity). This role plays a key part in maintaining accurate HR records, supporting training logistics, and providing day-to-day administrative support to the HR Operations team.

Assistant Teaching Professor of Practical Theology

Union Theological Seminary

$56470

New York, NY

Teach introductory and upper-level courses designed for students from a range of programs (MDiv, MA, STM) with varying backgrounds in religious traditions; Provide academic advising and research guidance to students in Psychology and Religion, Chaplaincy, and Episcopal and Anglican Studies with sensitivity to the broader formational needs of students in this religiously and vocationally diverse community (e.g., theses, projects, and independent readings); Perform administrative duties for the Episcopal and Anglican Studies Program, which includes developing, defining, researching, evaluating, and revising the curricular structure and learning outcomes, including spiritual formation, of the Episcopal and Anglican Studies program; Participate in student recruitment of the Episcopal and Anglican Studies Program; Engage with students through events, theological conversation, and communal activities on a residential campus. If interested, please send a cover letter and resume to utsjobs@uts.columbia.edu and please indicate the specific job title in the subject line.

HR Assistant

Vanguard Temporaries, Inc.

$20 - $25

New York City, NY

Supports human resources processes by administering tests; scheduling appointments; conducting orientation; maintaining records and information. Maintains employee confidence and protects operations by keeping human resource information confidential.

Physician Assistant

Samiti Technology Solutions and Services Private Limited

Greenvale, NY

Deliver non-surgical aesthetic treatments within scope of practice and training, including: Energy-based treatments (facial rejuvenation, skin tightening, body contouring). We are seeking a motivated, patient-centered Physician Assistant to join a growing aesthetic and wellness practice under the supervision of Dr. Helen Hsieh.

Office Manager / Creative Admin

System One

$40 - $50

New York, NY

Office Design and Updates: Assist with office design updates and IT infrastructure improvements, including software installations, equipment setup, and furniture maintenance when necessary. Financial Support: Assist with basic financial transactions for the office operations, as well as some non-office related matters., including budget tracking and processing invoices for creative and operations team.