NewPart Time Community Assistant Asset LivingPart Time Community AssistantBuffalo, NYAsset Living's growing portfolio includes a multitude of properties across the country that span the multifamily, single-family home rentals, affordable housing, build-to-rent, active adult, and student housing divisions. Conducts all functions necessary to close the sale, including making appointments, generating new leads, conducting tours, maintaining model units, and all necessary follow-up needed.
NewConsumer Services Temp Epitec StaffingConsumer Services TempEast Aurora, NYThis role is ideal for candidates with experience in customer service, administrative support, data entry, call centers, warehouse operations, or order processing. We are seeking a reliable and detail-oriented Administrative Support Associate to join a busy team supporting consumer promotions and fulfillment operations.
NewExecutive Administrative Assistant/Receptionist Ivoclar North AmericaExecutive Administrative Assistant/ReceptionistAmherst, New YorkIvoclar is seeking a highly organized, professional, and customer-focused Executive Administrative Assistant / Receptionist to serve as the first point of contact for visitors, customers and others. In this role, you will provide administrative support while ensuring the smooth day-to-day operation of the reception area and office services functions.
NewExecutive Administrative Assistant/Receptionist Ivoclar Vivadent Inc.Executive Administrative Assistant/ReceptionistAmherst, NY$24–$31.25 / hourPart timeIvoclar is seeking a highly organized, professional, and customer-focused Executive Administrative Assistant / Receptionist to serve as the first point of contact for visitors, customers and others. In this role, you will provide administrative support while ensuring the smooth day-to-day operation of the reception area and office services functions.
Administrative Assistant Horizon Health ServicesAdministrative AssistantBuffalo, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant Horizon CareerAdministrative AssistantBuffalo, New YorkSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
NewAdministrative Assistant/Bookkeeper (Casual Position) Amherst CollegeAdministrative Assistant/Bookkeeper (Casual Position)Amherst, New YorkPay invoices, meet with students to make purchases, facilitate the digital card program, log purchases, track and process reimbursements, maintain digital and hard copy financial reports, create budgetary reports, aid in managing budget. The Administrative Assistant/Bookkeeper also takes proactive steps to support a diverse workforce and actively contributes to the College's initiatives aimed at fostering a respectful, inclusive, and welcoming work environment.
Administrative Assistant 1/Trainee 1/2 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1/Trainee 1/2 (NY HELPS)Buffalo, NY$40,391–$58,447 / yearThe minimum qualifications through the NY HELPS are: Aministrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Minimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer; A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available.
NewAdministrative Assistant Academics Bryant & Stratton CollegeAdministrative Assistant AcademicsOrchard Park, NY$40,000–$42,500 / yearIn additional to clerical support, the Administrative Assistant will assist the Student Services department with supporting the student enrollment process, preparing student records and supporting the College in achieving overall retention and enrollment goals. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelors, associates, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more.
Administrative Assistant Stark TechAdministrative AssistantTonawanda, NEW YORK$19.11–$26.28 / hourThis role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting. We specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies.
NewAdministrative Assistant ServproAdministrative AssistantTonawanda, New YorkWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant , you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.
Administrative Assistant My Place Home For The HomelessAdministrative AssistantBuffalo, New YorkAbout Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. Their shelter would provide a warm and safe environment, nutritional meals and access to resources to help the disadvantaged rebuild and regain their independence and self-sufficiency.
Collections - Administrative Assistant TruNorth Resolution Group LLCCollections - Administrative AssistantWilliamsville, NYFull timeThis position serves as the operational backbone of our collections office by ensuring administrative processes, payment processing, client reporting, and account maintenance are completed accurately and efficiently. Success in this role requires strong attention to detail, excellent time management, sound judgment, and the ability to handle confidential information while supporting both company operations and client needs.
Clinical Administrative Assistant Hospice BuffaloClinical Administrative AssistantBuffalo, NYFull timeQualifications: Education / CertificationCompletion or an accredited Medical Assistant program with current MA certification in the State of New York, or relevant experience determined to be approximately equivalent. Adheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies.
Administrative Assistant (On-site) HEPCO, Inc.Administrative Assistant (On-site)Buffalo, NY$20–$25 / hourThis role is responsible for maintaining records, managing communications, coordinating renewals, performing data entry, and ensuring the efficient day-to-day operation of the office. We are seeking a detail-oriented Administrative Assistant to support a busy office environment by providing a wide range of administrative and operational support.
Administrative Assistant (Assisted Living) DePaulAdministrative Assistant (Assisted Living)Cheektowaga, New York$18–$18.30 / hourFull timeWork Environment: Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents. 3. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and.
School of Nursing - Administrative Assistant, Undergraduate Programs D'Youville UniversitySchool of Nursing - Administrative Assistant, Undergraduate ProgramsBuffalo, NY$35,000–$40,950 / yearUnder the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education. The Administrative Assistant supports academic and administrative functions including scheduling, correspondence, records management, student progression tracking, accreditation activities, event coordination, and departmental projects.
Administrative Assistant Penda Aiken, IncAdministrative AssistantBuffalo, NYDatabase Management: Create and maintain internal databases to track specialized agency metrics, ensuring high data accuracy and clean records management. Discovery Formatting & Research: Conduct discovery research, execute document requests, and utilize electronic database systems to accurately date-stamp and format legal/operational discovery materials.
Adjunct Professor-Medical Administrative Assistant Bryant & Stratton CollegeAdjunct Professor-Medical Administrative AssistantOrchard Park, NY$1,700–$2,300Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. Bryant & Stratton College, a private career college delivering outcomes-based education and training through a flexible, contemporary curriculum in a personalized environment, is seeking dynamic instructors to teach in the Medical Administrative Assistant.
Administrative Assistant PuroClean Property Damage RestorationAdministrative AssistantOrchard Park, New YorkCompany and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry.
LPN Clinical Administrative Assistant Hospice BuffaloLPN Clinical Administrative AssistantBuffalo, NYFull timeQualifications: Education / CertificationGraduate of an accredited School of Licensed Practical Nursing with current LPN licensure in the State of New York. Adheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies.
SRO Administrative Assistant DePaulSRO Administrative AssistantBuffalo, New York$21–$21.30 / hourFull timeThe SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Responsibilities: Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.
Clinical Administrative Assistant Hospice & Palliative Care Buffalo IncClinical Administrative AssistantBuffalo, NYCompletion or an accredited Medical Assistant program with current MA certification in the State of New York, or relevant experience determined to be approximately equivalent. Adheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies.
Administrative Assistant- Cochlear Implant Specialist (35479) Buffalo Hearing & Speech CenterAdministrative Assistant- Cochlear Implant Specialist (35479)Buffalo, NYPrimary responsibilities include placing orders for Durable Medical Equipment (DME), obtaining all required paperwork for insurances, receiving CI DME, completing billing & documentation processes for CI DME in the electronic patient health records (IMS). Job Summary: Administrative Assistant- Cochlear Implant Specialist is responsible for supporting the Audiology Cochlear Implant (CI) team and patients, while providing excellent external and internal customer service.
Administrative Assistant J&Ds Sealtech CorpAdministrative Assistantbuffalo, NYFull timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Remote Administrative Assistant Link-Up OverseasRemote Administrative AssistantBuffalo, New YorkRemoteAny combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section to which assigned.
SENIOR ADMINISTRATIVE ASSISTANT (PROVISIONAL) City of Buffalo NYSENIOR ADMINISTRATIVE ASSISTANT (PROVISIONAL)Buffalo, NY$61,293–$70,901 / yearThorough knowledge of business administration; Thorough knowledge of the principles and practices of office and personnel management; Thorough knowledge of the principles and practices of account keeping and budget control; Good knowledge of office terminology, procedures and methods; Administrative supervision; Ability to organize, assign, coordinate and review the work of subordinates; Ability to prepare correspondence and reports; Ability to clearly present oral and written comments and opinions; Ability to be trained in the operation of data processing equipment and use of application programs; Initiative; resourcefulness; tact; courtesy; integrity; Physical condition commensurate with the demands of the position. In the absence of clear and convincing evidence to the contrary, an applicant shall be deemed a non-resident if he/she cannot show ninety (90) days of continuous and uninterrupted residence in the City of Buffalo prior to filing application.
Administrative Assistant PuroCleanAdministrative AssistantOrchard Park, NYCompany and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry.
Admin Administrative Assistant STAFF TODAYAdmin Administrative AssistantBuffalo, NYperforming data entry tasks and analyses of data in Division computer systems and databases. excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excel.
Administrative Assistant ZobilityAdministrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. Nature & Scope: This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Administrative Assistant Mattel IncAdministrative AssistantEast Aurora, NYWe engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. As a member of the Indirect US tax team, this role will be engaged in supporting various activities related to the filing of Sales/Use tax, unclaimed property filings and assisting in additional non-income tax related filing for US based companies handled within the U.S. Shared Services Center.
Administrative Assistant, Assessment and Professional Services (Remote) Jobsultant SolutionsAdministrative Assistant, Assessment and Professional Services (Remote)Buffalo, New YorkRemoteOur visually-driven magazine is actually committed to posting special job interviews with the best respected and also well-known modern art freelance photographers and also artists. We are actually seeking an unwearied as well as detail-oriented individual to be the upcoming Administrative Assistant to our Managing editor, for 16 full weeks.
Administrative Assistant, Western NY New York State Thruway AuthorityAdministrative Assistant, Western NYBuffalo, NY$48,925–$51,000 / yearWORK PERFORMED: Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested. Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.
LPN Clinical Administrative Assistant Hospice & Palliative Care Buffalo IncLPN Clinical Administrative AssistantBuffalo, NYAdheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies. Essential Duties and Responsibilities: Interfaces with Hospice Clinical Management Team and corresponding team members or departments.
Remote Administrative Assistant Recruit MonitorRemote Administrative AssistantBuffalo, New YorkRemoteAny combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section to which assigned.
Senior Administrative Assistant - Community Markets (Hybrid) M&T Bank CorpSenior Administrative Assistant - Community Markets (Hybrid)Buffalo, NY$20.55–$34.25 / hourOverview: This highly visible role delivers complex administrative and executive support to Community Markets leaders and plays a key role in coordinating projects that support the implementation and ongoing success of the regional support model across our Community Bank footprint. Work Model & Office Locations: This role follows a hybrid work model, requiring onsite presence four days per week at one of M&T Bank's regional offices.
Administrative Assistant - Darien Lake Amphitheater Legends Hospitality, LLCAdministrative Assistant - Darien Lake AmphitheaterNY$20–$22 / hourOur Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.
Administrative Assistant, Residential Services PeopleAdministrative Assistant, Residential ServicesWilliamsville, New YorkResponsible for the maintenance of the Residential policy & SOP pages on People Connect in-accordance with templating as provided by the Marketing Department. · High School Diploma/GED and one year related experience and /or training or equivalent combination of education and experience.
Administrative Assistant - Darien Lake Amphitheater LegendsAdministrative Assistant - Darien Lake AmphitheaterDarien Center, NY$20–$22 / hourOur Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.
Administrative Assistant - Darien Lake Amphitheater Legends GlobalAdministrative Assistant - Darien Lake AmphitheaterDarien Center, New York$20–$22 / hourOur Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.
Senior Administrative Assistant - Banking Services M&T Bank CorpSenior Administrative Assistant - Banking ServicesBuffalo, NY$20.55–$34.25 / hourPerform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank.
Administrative Assistant - Project Turner Construction CoAdministrative Assistant - ProjectBuffalo, NY$42,000–$57,000 / yearProvide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed. Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
Administrative Assistant APi Group CorpAdministrative AssistantBuffalo, NY$24–$26 / hourThis role provides essential administrative and billing support to the Sprinkler and Fire Alarm Service Departments ensuring jobs are opened accurately invoiced promptly and maintained with the correct information from start to finish. Davis-Ulmeris part of theDavis-Ulmer DU Family of Companies a network of fire protection life safety and security service companies protecting people and property across 30 locations and 11 states.
Administrative Assistant, Residential Services PeopleIncAdministrative Assistant, Residential ServicesWilliamsville, New York$16–$17.50 / hourResponsible for the maintenance of the Residential policy & SOP pages on People Connect in-accordance with templating as provided by the Marketing Department. · High School Diploma/GED and one year related experience and /or training or equivalent combination of education and experience.
Administrative Assistant Stark Tech LLCAdministrative AssistantTonawanda, NYA sense of mutual respect and mindfulness permeates our culture-in fact, its the key to our success. Culture Were working together to build strong communities inside and outside.
Entry Control Administrative Assistant EFL GlobalEntry Control Administrative AssistantBuffalo, NYArranging courier pickup for deliveries needed to U.S. Customs Delivery of Late Entry Reports to respective Trans American team members Uploading documentation to U.S. Customs via Document Imaging System (DIS). With a vast network spanning multiple countries and a dedicated team of over 2,400 professionals, we are committed to delivering innovative and reliable freight forwarding services across diverse industries worldwide.
NewAssistant I, Administrative Services Schneider Electric SEAssistant I, Administrative ServicesBuffalo, NYThe role requires strong organizational skills, attention to detail, effective communication abilities, and the capability to manage multiple priorities in a fast-paced environment while ensuring project teams remain focused on delivering successful outcomes. Project Management Administrator Position Summary The Project Management Administrator serves as a key partner to Project Managers by providing comprehensive administrative, reporting, and coordination support throughout the project lifecycle.
Administrative Associate Canisius CollegeAdministrative AssociateBuffalo, NYGeneral office duties include answering phones, greeting visitors, scheduling appointments, maintaining office files, ordering office supplies, overseeing service of office equipment, and emailing communications. Funded in part by the New York State Education Department, HEOP Students participate in a 4-week summer program, attend workshops, and meet regularly with program staff.
Administrative Associate Canisius UniversityAdministrative AssociateBuffalo, New YorkFull timeGeneral office duties include answering phones, greeting visitors, scheduling appointments, maintaining office files, ordering office supplies, overseeing service of office equipment, and emailing communications. Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee’s date of hire 40 3(b) with Company Contribution – Plan for your future with confidence – contribution from the university is available after one year of employment Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays Tuition Benefits – Available for full-time employees and their qualified dependents .
Administrative Coordinator TJXAdministrative CoordinatorLockport, New YorkCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.