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Administrative Assistant Jobs in Indianapolis, IN

US_Administrative Assistant III_CO

Motion Recruitment

  • Indianapolis, IN
  • 1 day ago
  • $35 Per Hour

Highlights

JOB DESCRIPTION: Provide comprehensive, proactive, and professional assistance, leadership, and guidance for organizational activities for the Wave Lead and, as applicable, Lead Team members. Be a mood barometer from the manager to the area and from the area to the manager to create understanding for each other, promote cooperation, and increase LT effectiveness and cohesiveness.

Numbers & Facts

LocationIndianapolis, IN

Description

JOB TITLE: Administrative Assistant III
PAY: $35/hr. on W2
LOCATION: Indianapolis, IN (46256)
DURATION: 36 months with possible ext. or FTE

JOB DESCRIPTION:
  • Provide comprehensive, proactive, and professional assistance, leadership, and guidance for organizational activities for the Wave Lead and, as applicable, Lead Team members.
  • Assist with administrative activities such as travel, expenses, meetings, and calendars.
  • As requested, drive leadership meetings, plan the agenda, and support the team in timely, well-informed decision-making.
  • Provide guidance, operationalize and monitor the execution of work, and constantly connect the delivery organization.
  • Ensure any additional templates and documentation management are in place to support the Wave Lead.
  • Support activities for the wave and functional teams to meet established milestones.
  • Prepare and execute a wrap-up of meetings with internal and external stakeholders, including agendas, documentation, and action-item tracking.
  • Independently manage events for the manager or team, such as events and internal and external workshops.
Project Management:
  • Actively collaborate in organizational and group projects as project lead or project member.
  • Participate in project conception and implementation, as well as monitor results.
  • Execute the Change Control Process for the respective areas of responsibility.
  • Drive reporting activities and provide accurate status updates and reporting.
  • Be accountable for implementation and management of status and progress reporting.
  • Manage project templates and documentation.
Strategic Support:
  • Pick up on current strategically important topics and implement them in your own area of responsibility.
  • Actively contribute to, drive, and implement Company's goals, vision, and strategy.
  • Independently carry impulses into the management group, such as tools and working methods.
  • Support projects, as identified, to support the successful delivery of the program.
  • Be a mood barometer from the manager to the area and from the area to the manager to create understanding for each other, promote cooperation, and increase LT effectiveness and cohesiveness.


REQUIREMENTS:
  • Hold an Associate or Bachelor’s degree in related fields. A Bachelor’s degree is preferred.
  • Have 5-7 years of experience in an Assistant role or comparable activity.
  • Have experience with project-management approaches, tools, and phases of the project lifecycle, including Agile.
  • Possess strong knowledge and experience using Google Suite.
  • Have experience with collaboration tools and working in virtual teams.
  • Demonstrate the ability to successfully organize, coordinate, and integrate multiple streams of information and activities.

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