Job Description Summary
The Department of Pediatrics is currently recruiting for a Temporary Administrative Coordinator who will work independently performing a variety of complex and specialized assignments and administrative duties that require initiative, resourcefulness, problem-solving skills, independent judgment, and a detailed knowledge of the mission, responsibilities, and structure of the division. To remain efficient in this position, the candidate will need to maintain proficiency in duties associated with the clinical teaching and research missions of the division.
Medical University of South Carolina MUSC - UnivWorker TypeEmployeeWorker Sub-TypeTemporaryCost CenterCC001008 COM PEDS Administration CCPay Rate TypeHourlyPay GradeUniversity-05Pay Range39764.00 - 56670.00 - 73576.000Scheduled Weekly Hours40Work Shift
Job Description
Job Duties
Performs standard management support services for the Department of General Pediatrics. Acts as liaison between Department of Pediatrics and the Pediatric Business office as well as other areas of the Department and MUSC to include light personnel and HR duties and procurement. Provides day-to-day office management and administrative support for the Department to include daily management of Outlook calendars as well as the inpatient service and call calendars in SimonWeb and outpatient and inpatient schedules in QGenda. Coordinates meetings, conference calls, and appointments. Assist with travel arrangements. Delivers documentation to the correct departments/divisions. Manages daily administrative activities as assigned in support of MUSC and the division. Makes recommendations to department administrators relative to procedural improvements in office operations. Proactive in seeking solutions and improvements to the overall operations.
Medical clinical services preparation and patient management Works closely with the patient access center, ambulatory clinical care team members, and others on the patient referral process. Assist with scheduling and resolving conflicts. Enter or review patient information in the electronic medical record Epic. Complete clinic cancellation and template change requests for faculty and staff and route appropriately. Scan all pertinent information or patient documents into the patients record in Epic and verify the documents have been entered accurately.
Coordinate and prepare division-related purchases from a variety of funding sources according to procurement guidelines set forth by MUSC University and MUSC Physicians. Facilitate vendor setup and payments ensuring policies, procedures, and guidelines are met in accordance with State and MUSC Procurement regulations. Reconcile and allocate monthly purchasing card PCard transactions.
Triages incoming correspondence Reads and channels to appropriate individual or department. Oversee administrative and maintenance of any divisional medical records documents or activities. Assure access to needed medical record documentation and help with filing patient records into Epic folders. Obtains patient medical records when requested. Ensures all patient-related correspondence is identified by the patient medical record. Receives and triages calls related to patient care from a variety of sources (e.g., patients, families, agencies) in a professional manner. Responds to inquiries from patients and physicians in a timely manner. If the call is clinical in nature, incumbent places a message in the patients chart to be responded to by a nurse or physician.
Ensure faculty leave requests are submitted in a timely fashion and in alignment with ambulatory access policies. Coordinates details and logistics of special events, including the monitoring of timelines to ensure deadlines are met regarding the success and completion of the event, to include continuing education conferences and departmental projects. Ensure providers curriculum vitae are updated and uploaded in Interfolio or equivalent faculty information system on a regular frequency as determined by the Office of the Chair.
Other duties as assigned and needed.
Minimum Requirements
A high school diploma and four years relevant experience in business management, public administration, or administrative services, or a bachelors degree and two years of experience in business management, public administration, or administrative services.
Physical Requirements
Note: The following descriptions are applicable to this section:
Continuous - 6-8 hours per shift Frequent - 2-6 hours per shift Infrequent - 0-2 hours per shift
Ability to perform job functions in an upright position. Frequent Ability to perform job functions in a seated position. Frequent Ability to perform job functions while walking/mobility. Frequent Ability to work indoors. Continuous Ability to work outdoors in all weather and temperature extremes. Infrequent Ability to work in confined/cramped spaces. Infrequent Ability to perform job functions from kneeling positions. Infrequent Ability to bend at the waist. Frequent Ability to squat and perform job functions. Infrequent Ability to perform pinching operations. Infrequent Ability to fully use both hands/arms. Continuous Ability to perform repetitive motions with hands/wrists/elbows and shoulders. Frequent Ability to reach in all directions. Frequent Possess good finger dexterity. Continuous Ability to maintain tactile sensory functions. Continuous Ability to lift and carry 15 lbs. unassisted. Infrequent Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. Infrequent Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. Infrequent Ability to push/pull objects up to 15 lbs. unassisted. Infrequent Ability to maintain 20/40 vision corrected in one eye or with both eyes. Continuous Ability to see and recognize objects close at hand. Continuous Ability to see and recognize objects at a distance. Frequent Ability to match or discriminate between colors. Frequent Ability to determine distance/relationship between objects depth perception. Continuous Good peripheral vision capabilities. Continuous Ability to maintain hearing acuity with correction. Continuous Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. Frequent Ability to work in dusty areas.
If you like working with energetic and enthusiastic individuals, you will enjoy your career with us.
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion, or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family, or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit, and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees