Employment Status: Full-Time
FLSA Status: Non- Exempt
Calendar: 240 Days
Experience Required: Job related work experience with increasing levels of responsibility.
Minimum Education Requirements: High School diploma or equivalent.
Department: Central Office.
Direct Supervisor: Assigned Assistant Superintendent.
Primary Work Location: Office setting.
Job Summary: Performs highly responsible, sensitive, and confidential administrative and secretarial functions primarily for Directors and Assistant Superintendents at Central Office; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.
Essential Job Functions
An employee in this position may be called upon to do any or all of the following essential duties:
- Analyzes financial information for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.
- Attends department and/or in-service meetings for conveying and/or gathering information required to perform functions.
- Compiles statistical and financial data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of providing third-party reporting, developing budget recommendations, providing financial summaries to other personnel, and/or ensuring compliance with established guidelines.
- Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
- Maintains a variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
- Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
- Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
- Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that addresses school operations.
- Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
- Perform other duties as assigned.
Knowledge, Skills, and Abilities (KSA's) for Position
An employee in this class must have the following knowledge, skills, and abilities upon application:
Knowledge
- Standard policies and procedures in academic environment.
- Standard administrative and clerical procedures and systems.
- Formats for correspondence, reports, records, and files for assigned department.
- Proficient in Microsoft Office applications and general databases.
- District's functions and its relationships with local government and the community.
Skills
- Strong written and oral communications and relational skills.
- Strong interpersonal skills with tact and diplomacy.
- Strong organizational, managerial, and problem-solving skills with attention to detail.
- Good public relations and customer service.
- Typing 60 wpm.
- Operate a variety of office equipment, including computer, printer, calculator, and copier.
Abilities
- Demonstrated discretion and confidentiality handling sensitive issues.
- Maintain workflow in a fast-paced environment.
- Maintain multiple projects simultaneously with deadlines and frequent interruptions.
- Establish and maintain effective working relationships with associates, teachers, parents, and the public.
- Effectively welcome and embrace differences among employees and citizens.
- Must be able to successfully complete a background investigation.
- Must be able to work a flexible schedule as needed.
This position description is a general guideline for work behavior and is not intended to be a comprehensive listing of all job duties. Therefore, it is also not, nor can it be implied to be, a contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. Must be able to successfully complete an intense background investigation.