Summer Camp Operations Coordinator (Administrative Lead) – Seasonal

Summer Camp Operations Coordinator (Administrative Lead) – Seasonal
 Upper West Side & Upper East Side, NYC
 Monday–Friday | 7:30 AM – 1:00 PM
 Mid-June – Mid-August 2026
 $20/hour
 Seasonal / Temporary (Full-Time Hours)

About the Role

Join a fast-paced, high-energy NYC summer camp as the Operations Coordinator (Administrative Lead)—the central point of contact for families, staff, and daily camp operations.

This role is ideal for someone highly organized, detail-driven, and confident managing logistics, communication, and administrative systems in a dynamic environment.

What You’ll Do

Front Desk & Family Experience

• Serve as the primary point of contact for parents (in person, phone, email)
• Manage daily check-in/check-out and ensure a smooth, efficient arrival process
• Support add-on services (lunch, merchandise, extended care)
• Maintain a polished, professional, and welcoming presence

Enrollment & Administration

• Manage registrations, rosters, and attendance using camp software (e.g., Amilia)
• Maintain camper records, medical forms, and compliance documentation
• Track enrollment updates and ensure all records are accurate and audit-ready
• Prepare daily and weekly reports

Communication & Coordination

• Manage camp inbox and phone lines with timely, professional responses
• Partner with Camp Director on daily priorities and execution
• Support internal communication (staff updates, newsletters)
• Coordinate across teams to ensure smooth daily operations

Operations & Logistics

• Assist with daily setup, materials, and supplies
• Coordinate weekly orders (lunch, supplies, inventory)
• Track and distribute merchandise and camp materials
• Provide general administrative support (printing, filing, organization)
• Step in to support evolving operational needs

What You Bring

Required

• Bachelor’s degree
• Full availability from mid-June through mid-August
• Strong organizational and multitasking skills
• Professional communication and customer service mindset
• Ability to manage multiple systems (email, spreadsheets, registration platforms)

Preferred

• Experience in administration, operations, office management, or camp settings
• Experience with registration or CRM systems (e.g., Amilia)
• Strong attention to detail and follow-through
• CPR/First Aid certification (or willingness to obtain)

Important Requirements

• Must meet all New York State Department of Health requirements for summer camp administrative leadership roles, including applicable age eligibility criteria
• Employment is contingent upon successful completion of background checks and required clearances

Why Join Us

• Gain hands-on leadership and operations experience
• Build transferable skills in administration, logistics, and customer experience
• Work closely with leadership in a collaborative, team-oriented environment
• Play a key role in delivering a seamless camp experience for families

Apply Today

If you’re organized, proactive, and thrive in a fast-paced environment, apply now to be a key part of a successful summer camp team.