Senior Coordinator, Administrative Support

Senior Coordinator, Administrative Support Posting Number req27528 Department Sch of Landscape Architecture Department Website Link https://capla.arizona.edu/ Location Tucson Campus Address Tucson, AZ USA Position Highlights The Administrative Support Professional II provides high level administrative and operational support for the School of Landscape Architecture and Planning and reports to the school director. This position also works in close collaboration with school staff and coordinates activities with other units within the College of Architecture, Planning and Landscape Architecture, including the business office, human resources, and marketing and communication. This position supports the school's academic programs and administrative activities by: processing financial transactions; processing GTA, GRA, and hourly student hires; assisting faculty with travel and conference registration; supporting the assessment coordinator with periodic program accreditation and academic program reviews; taking meeting minutes and maintaining accurate program records; managing the school director's calendar; and performing other office management and administrative duties as assigned.

Flexible work schedules may be considered on a case-by-case basis, subject to supervisor approval and the operational needs of the unit. Such arrangements are not guaranteed and may be modified as business needs change.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

• Serve as the primary liaison for executives (Deans/Executive Directors/M5s), coordinating communication with internal/external stakeholders to resolve issues and ensure policy compliance.
• Develop high-quality communications, including reports, presentations, and correspondence, ensuring accuracy and institutional alignment.
• Oversee administrative processes for executives, managing calendars, scheduling, travel, and event logistics to advance strategic priorities.
• Gather, analyze, and synthesize information from multiple sources to prepare executive briefings and support decision-making.
• Monitor and manage program expenditures, tracking budgets, identifying irregularities, and initiating corrective actions.

Maintain organized record-keeping systems for physical/electronic files, ensuring compliance, security, and efficient retrieval.

• Collaborate on special projects, providing coordination, logistical support, and tracking milestones for complex initiatives.
• Troubleshoot university systems and tools, resolving issues, supporting users, and recommending efficiency improvements.
• Interpret and apply operating policies, advising staff on operational policies and serving as a resource for procedural guidance.
• Mentors student workers and support staff, sharing knowledge and fostering skill development.

Knowledge, Skills, and Abilities (KSAs):

• Knowledge of administrative procedures, office operations, and organizational practices in an academic environment.
• Knowledge of university policies and procedures related to travel, purchasing, financial transactions, student employment, and student and faculty affairs.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks, meet deadlines, and work independently and collaboratively within a team setting.
• Excellent written, verbal, and graphic communication skills. Ability to interact professionally with faculty, staff, students, and internal and external partners.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and other administrative systems.
• Ability to coordinate with faculty to make updates to social media platforms including LinkedIn.
• Ability to manage calendars, coordinate meetings, events, travel arrangements, and logistical activities.
• Ability to maintain accurate financial records, process expense and travel reimbursements for faculty and students, and conduct transactions including conference registrations, purchasing office supplies, and tracking and paying for annual school professional membership dues.
• Ability to maintain confidentiality and exercise discretion when handling sensitive records.
• Ability to attend faculty meetings, take minutes, and organize action items.
• Strong attention to detail, problem-solving skills, and ability to work independently with moderate supervision.
• Ability to collaborate effectively with multiple departments and university partners to support academic and administrative operations, including coordination with Human Resources and the Business Office on student and faculty hiring.
• Ability to support school staff in course management, program assessment, and program accreditation.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor''s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred QualificationsProfessional administrative experience in higher education or other large-scale organization(s). Familiarity with the disciplines of urban planning, landscape architecture, sustainable environments, environmental design, or related field. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $28.56 - $35.70 Compensation Type hourly rate Grade 8 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates HR-CAPLA@arizona.edu Open Date 10/30/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.