Secretary II - School Food Services Branch

Secretary II - School Food Services Branch Salary $4,054.00 Monthly

Location: Honolulu, HI 96816 Job Type: Permanent, Full-time 12-month Job Number: 2026-00065P District / Complex Area: Classified / OCOS / School Food Services School / Office: Classified / Food Administration Opening Date: 03/01/2026 Max Number of Applicants: 35 Position: 100%

Job Description

This posting is being used to fill various Secretary II positions at the specified location. Salary Range: Secretary II, SR-14: $4,054.00 per month

Examples of Duties

Greet visitors to the office and answer the telephone; refer calls and callers to supervisor and other staff based on knowledge of the work of the organization; take messages for the supervisor; make appointments for the supervisor and remind the supervisor of appointments; give direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; receive and open incoming mail and refer to the supervisor unless referral can be made to another staff member; attach previous correspondence and other related matters to correspondence requiring supervisors attention; send routine acknowledgments or select form letters in response to routine inquiries; compose routine correspondence for supervisors review requiring specific knowledge of operational methods, procedures, policies or other information; review all outgoing correspondence for typographical accuracy and conformance with procedures; establish and maintain subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisors need; procure supplies, equipment, repair and maintenance services and the like, through agency channels; consult or study specific books, manuals, catalogs or other sources in order to obtain desired information; make assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; orally relay messages and instructions to other subordinates of the supervisor; allocate debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; may typewrite straight copy from correct copy or rough drafts; prepare duplicating machine stencils and/or master copies; may take dictation using shorthand or a steno-type machine and transcribe using a typewriter; take general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; explain details of services, methods or policies; review the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; approve or recommend rejection of applications, requests, claims or other items following operational policies or rules of action; may supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis.

Minimum Qualifications

Experience Requirements:

Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table:

| Class Title | General Clerical Exp. (years) | Spec. Clerical Exp. (years) | Total Exp. (years) | | --- | --- | --- | --- | | Secretary II | 0.5 | 2 | 2.5 |

General Clerical Experience

Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly.

Specialized Clerical Experience

Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.

Allowable Substitutions

If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background.

• I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines.
• I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines.
• None of the above.

Transcripts, Certifications, and Other Verifying Documents

Official or copies of official transcripts, certifications (front and back), and other documents that verify you meet the minimum qualification requirements must be submitted with your application. If these documents are NOT received, your application may be rejected.

Required Question

Employer: Hawaii State Department of Education Address: P.O. Box 2360 Honolulu, Hawaii, 96804 Website: https://www.hawaiipublicschools.org