Secretary- FT (12 months)

id='p3586_'>Secretary- FT (12 months) JobID: 3586

Position Type:

Secretarial/Clerical

Date Posted:

7/17/2026

Location:

City Hill Middle School

Date Available:

TBD

Closing Date:

07/23/2026

Additional Information: Show/Hide

Secretary

City Hill Middle

Summary: Provides administrative support to principal and staff members. Duties include general clerical, receptionist and project based work.

Primary responsibilities:

• Fosters a caring office environment where students, parents and teachers feel welcome
• Greets and directs office visitors using a visitor log which includes preapproved visitors to the building
• Answers telephone and responds to direct requests for information and/or forwards messages to appropriate staff
• Calls Human Resource each morning to find out staff absences. Alerts the principal if there are coverage concerns.
• Performs and organizes a wide variety of clerical duties for the principal, teachers and support staff
• Assists the principal in gathering data for the completion of reports for the State of Connecticut
• Communicates with the public, using discretion and judgment.
• Maintains cooperative working relationships with students, staff, parents and community members
• Tracks and files financial data and budget information for the principal
• Registers new students and maintains student database for the school (e.g. PowerSchool)
• Collects, verifies and maintains records for free/reduced lunch and completes reports as needed
• Maintains payroll and attendance records for building personnel
• Operates and troubleshoots office technology and computer equipment and request help as needed
• Purchases, with principal approval, and maintains inventory of necessary supplies for building operations including but not limited to classroom supplies. Researches best prices
• Communicates with all levels of personnel within the district and the district and maintains a professional attitude.
• Understands and applies district and school policies, procedures and rules.
• Orients and directs substitute teachers and other support personnel in the school
• Performs any and all tasks which are needed and/or requested by the principal to accomplish the functions of the school
• Works efficiently with a service-oriented attitude under stressful conditions with constant interruptions
• Modifies and adapts office procedures in response to the needs of the principal and staff
• Handles stressful situations in a calm, professional manner
• Maintains confidentiality of student, family and personnel matters at all times
• Effectively manages time and multiple responsibilities
• Sorts mail
• Maintains school checking account
• Collects all monies and paperwork submitted to the office and organizes
• Calls parents of students who miss the bus or are not picked up at the end of the day
• Collects dismissal notices from teachers
• Buzz in parents/visitors
• Provides a quiet, supervised space for students sent to the office for inappropriate behavior