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Proposal Administrative Coordinator

Allied Universal

Tampa, FL

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JOB DETAILS
SKILLS
Accidental Death and Dismemberment (AD&D), Administrative Skills, Adobe Product Family, Analysis Skills, Business Administration, Cloud Computing, Communication Skills, Cross-Functional, Customer Retention/Renewal, Delivery Management, Detail Oriented, Disability Insurance, Documentation, Editing, Facebook, File Maintenance, File Management, Government, Graphics, Legal, LinkedIn, Maintain Compliance, Marketing, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Partner Sales, Pricing, Product Pricing, Project Development, Project/Program Management, Proofreading, Proposal Development, Proposal Writing, Purchasing/Procurement, Request for Information (RFI), Request for Proposals (RFP), Research Skills, Sales, Sales Operations, Sales Presentation, Sales Support, Time Management, Writing Skills
LOCATION
Tampa, FL
POSTED
19 days ago

Proposal Administrative Coordinator

Tampa, Florida Position Type: Full Time Req ID: 2026-1585009 Date posted: 05/05/2026

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Allied Universal is hiring a Proposal Development Representative. The Proposal Development Representative will oversee the Request for Proposal (RFP), Request for Information (RFI), or rebid process for both new opportunities and existing clients, ensuring the production of high-quality professional materials that align with the agreed-upon win strategy. The Proposal Development Representative collaborates closely with the sales team to acquire new business and with the operations team to retain current clients, organizes and reviews all client-provided documents, develops project timelines, assigns responsibilities, and manages all deliverables to meet deadlines. Their role includes authoring, proofreading, and editing content, creating supporting graphics, and ensuring the material's consistency, clarity, relevance, and persuasiveness. The Proposal Writer also ensures that all content is well-written, accurate, and compliant with each solicitation's requirements, overseeing the entire process from request to delivery. Additionally, the Proposal Writer researches and writes new content for the shared library and helps develop sales presentations to support the sales process.

Why You'll Love this Role:

  • Help win new business - contribute to proposal development for RFP/RFI/RFQ submissions.
  • Cross-functional exposure - partner with Sales, Operations & Pricing on bid strategy and inputs.
  • Strengthen proposal writing skills - edit and format content using bid platforms and a proposal library.

RESPONSIBILITIES:

  • Act as the central point of contact for all RFI /RFQ / RFP requests
  • Manage bid platforms for proposal submissions
  • Analyze solicitation documents to ensure full compliance with technical and operational requirements
  • Coordinate with Sales, Operations, Pricing to gather required information
  • Conduct fact-finding calls with internal stakeholders as needed to clarify scope and requirements
  • Write, edit, format, and tailor proposal responses using the company's proposal library and software systems
  • Compile all content into cohesive, professionally formatted proposal and quote documents
  • Provide daily status updates on active proposals and deadlines and monitor timelines to ensure on-time completion and submission of all proposals
  • Manage electronic proposal files and maintain the company's proposal library software
  • Complete pre-qualification documentation and vendor registration materials as required
  • Support post-submittal follow-up requests as needed

QUALIFICATIONS (MUST HAVE):

  • Must possess one of the following:
  • Bachelor's degree in Management, Marketing, Business Administration, or related field
  • Associate's degree in Management, Marketing, Business Administration, or related field with a minimum of three (3) years of work experience managing or supporting the proposal development process
  • Minimum of two (2) years of proposal development, administrative experience
  • Experience responding to government or commercial RFPs (service industry preferred)
  • Experience with navigating procurement portals
  • Experience working in cloud-based proposal management systems.
  • Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Proficiency with Adobe Suite
  • Ability to manage multiple projects with varying deadlines in a fast-paced environment
  • Strong organizational and time management skills with strict attention to detail
  • Excellent writing, editing, proofreading, and communication skills
  • Strong work ethic with the ability to work independently and collaboratively within a team

PREFERRED QUALIFICATIONS (NICE TO HAVE):

  • Online procurement platforms experience

BENEFITS:

  • Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
  • Eight paid holidays annually, five sick days, and four personal days
  • Vacation time offered at an accrual rate of 3.08 hours biweekly; unused vacation is only paid out where required by law

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About the Company

A

Allied Universal

Allied Universal provides unparalleled service, systems and solutions to the people and business of our communities, and is North America's leading security services provider. With over 140,000 employees, Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information: 866.825.5433 or www.AUS.com
COMPANY SIZE
10,000 employees or more
INDUSTRY
Security and Surveillance
FOUNDED
2016
WEBSITE
http://www.aus.com/Careers

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