Accounting, Accounting Close, Accounting Software, Accounts Payable, Administrative Skills, Billing, Budgeting, Communication Skills, Data Entry, Detail Oriented, Finance, Forecasting, Microsoft Office, Office Management, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Reconciliation, Team Player, Writing Skills
Payables and Office Administration Specialist
Based in: Whitewater, WI 53190
Make an Impact from Day One
Help safeguard financial accuracy while keeping the office humming. This role blends hands-on accounts payable expertise with practical administrative support—ideal for someone who values precision, efficiency, and teamwork.
Your Core Focus
- Own end-to-end AP processing in alignment with internal controls and policies.
- Maintain well-organized files: invoices, receipts, approvals, and payment records.
- Contribute to month-end close through reconciliations and reporting inputs.
- Serve as a point of contact for vendors; research and resolve discrepancies fast.
- Provide administrative support: filing, data entry, and supply coordination.
- Collaborate across the team to streamline processes and elevate accuracy.
- Assist in budget creation and forecasting cycles as needed.
What You’ll Need to Succeed
- High school diploma or equivalent; associate degree in accounting/finance is beneficial.
- Prior experience in accounts payable or a closely related accounting role.
- Detail orientation paired with strong organizational habits.
- Microsoft Office fluency, especially Excel; accounting software familiarity preferred.
- Comfort working both independently and within a fast-moving team.
- Clear written and verbal communication skills.
- Resourceful problem solver with a proactive approach.
What’s in It for You
Be the go-to person who keeps payables accurate and operations seamless—while building skills that support long-term growth in accounting and office management. If this sounds like you, we’d be excited to connect.