Part-Time Office Assistant — Paid Training

Job Title: Part-Time Office Assistant — Paid Training

Company: Civility Home Care

Location: Danbury, CT

Reports to: Office Manager

Schedule: Part-time weekday shifts with some weekends for recruiting, community outreach, and office projects. Specific days and hours will be coordinated with the Office Manager.

Pay: $16.94 per hour, including training. Increases to $17.48 per hour on January 1, 2027.

POSITION SUMMARY

The Office Assistant supports daily office operations, caregiver recruiting, and promotion of Civility Home Care. This is an entry-level position with paid, hands-on training. The Office Manager assigns tasks, teaches office procedures, and reviews completed work.

DUTIES AND RESPONSIBILITIES

Office Support

• Greet visitors, take accurate messages, and route calls and inquiries to the appropriate staff member.

• Scan, label, and organize approved administrative documents.

• Prepare forms, copies, meeting materials, and training packets.

• Update assigned checklists, supply inventories, and nonconfidential trackers.

• Flag missing paperwork, overdue tasks, and low supplies for the Office Manager.

• Help prepare shared spaces for interviews, meetings, and training sessions.

Recruiting and Onboarding

• Help prepare and post approved caregiver job openings and recruiting announcements.

• Track applications and update applicant statuses as directed.

• Coordinate interview times and send approved reminders and follow-up messages.

• Assemble onboarding packets and flag missing items for the hiring team.

• Support recruiting events by helping with setup, greeting attendees, and sharing approved information about open positions.

Company Promotion and Community Outreach

• Help prepare flyers, handouts, and social media drafts about Civility Home Care’s services and job opportunities.

• Submit promotional materials for review before publishing or distributing them.

• Assist with community events, job fairs, and outreach activities, including some weekends.

• Track outreach activities and route inquiries and follow-up requests to the appropriate staff member.

Training and Professional Responsibilities

• Complete assigned training on office procedures, recruiting workflows, company services, and professional communication.

• Protect client, employee, and applicant information by following company procedures.

• Ask questions when instructions are unclear, report errors promptly, and apply feedback to future assignments.

• Refer hiring decisions, client care questions, and service commitments to designated staff.

QUALIFICATIONS

• Reliable attendance, attention to detail, and willingness to learn.

• Basic computer skills, including email, word processing, and data entry.

• Clear and courteous communication in person, by phone, and in writing.

• Ability to follow instructions, stay organized, and complete assigned tasks on time.

• Availability to work some weekends.