Office Manager

We are i seeking a highly professional, organized, and proactive Office Manager to oversee daily operations and provide administrative support in a fast-paced, confidential environment. This role is ideal for a detail-oriented professional who enjoys wearing multiple hats and serving as a trusted resource for office administration, vendor coordination, scheduling, and special projects.

Key Responsibilities

• Manage day-to-day office operations and ensure the office runs efficiently and professionally.

• Coordinate calendars, meetings, travel arrangements, and appointments for a small office leadership.

• Serve as the primary point of contact for vendors, service providers, and external partners.

• Manage office supplies, facilities needs, and vendor contracts.

• Assist with bookkeeping functions, invoice processing, expense tracking, and record maintenance.

• Prepare correspondence, reports, presentations, and other business documents.

• Maintain confidential files, records, and sensitive information with discretion.

• Coordinate family and business-related events, meetings, and special projects.

• Monitor office budgets and assist with administrative reporting.

• Support additional administrative and operational needs as they arise.

Qualifications

• 3+ years of office management, executive administration, or related experience.

• Exceptional organizational and time-management skills.

• Strong written and verbal communication abilities.

• Ability to handle confidential information with professionalism and discretion.

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Strong problem-solving skills and ability to work independently.

• High level of attention to detail and follow-through.

Preferred Qualifications

• Experience supporting executives, business owners, or high-net-worth individuals.

• Basic bookkeeping or accounting experience.

• Experience coordinating travel, events, and vendor relationships.

• Background in a family office, professional services, or small business environment.

What We're Looking For

The ideal candidate is polished, resourceful, and dependable, with the ability to anticipate needs and manage competing priorities. This individual will play a key role in ensuring smooth operations while maintaining the highest level of confidentiality and professionalism.

If you enjoy working in a close-knit environment where no two days are the same, we encourage you to apply.

Pay Details: $60,000.00 to $75,000.00 per year

Search managed by: Amaka Mozie

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.