Office Assistant

Office Assistant

Ultimate Staffing Services is actively seeking a dedicated Office Assistant to join their client's team in Florida. This role is essential in ensuring smooth operations and supporting various administrative functions within the office environment.

Responsibilities:

• Provides administrative support for day-to-day operations of the office.
• Maintains a credit card expenditure record for accounting.
• Assists with purchases of office supplies, inventory control, and grant-funded supplies.
• Works with various vendors, organizations, and personnel to ensure smooth daily operations.
• Assists with maintaining inventory, including, but not limited to, computers, printers, office furniture, and office supplies.
• Assists in gathering and maintaining all lists for all company committees.
• Assist with programs, including operations, data collection, and reporting.
• Assist with the updating of the Resource Manual.
• Assist with providing back-up to the CI&R Program Assistant.
• Assist with participation in community activities, i.e., health fairs, community baby showers, social service fairs, as needed.
• Assists with other duties as assigned.

Additional Responsibilities:

• Actively contributes to the mission and goals of the company.
• Follows policies and guidelines of the organization at all times.
• Participates in creating a professional environment by maintaining professional appearance and behaviors at all times.
• Continuously strives to maintain quality services by recognizing issues and communicating methods and systems for continuous improvement.
• Consistently treats all consumers, professional, and community members with dignity, cultural sensitivity, and respect.

Knowledge and Skills:

Required:

• High School diploma
• Two years' experience as an administrative assistant in an office environment.
• Excellent computer skills and file maintenance.
• Proficiency in Microsoft Office software and working on the internet.
• Excellent written and verbal communication skills.
• Can demonstrate sound judgment, dependability, and good teamwork and communication skills.
• Has a tactful, pleasant, and friendly approach in dealing with residents, staff, guests, and individuals within the community.
• Travel to local meetings and conference(s) may be required.
• Must have a valid driver's license, a safe driving record, reliable transportation, and carry personal car insurance.
• Must pass a level 2 background screening. The candidate will be fingerprinted, and a background screening will be conducted.
• Is capable of meeting the physical demands of the position as outlined below.

Work Hours:

Monday to Friday, 8:00 AM - 5:00 PM

Salary:

$19.00 - $21.00 per hour

Please note that this position does not offer additional benefits.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.