Office Administrators

Announcement

Details

Open Date 07/01/2026 Requisition Number PRN45512B Job Title Office Administrators Working Title Business Manager Career Progression Track P00 Track Level P3 - Career, P2 - Developing FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area Academic Affairs Department 00315 - CAMPUS RECREATION SERVICES Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 55000.00 - 65000.00 Close Date 10/01/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

Working within the division of Student Affairs in the Campus Recreation Services department, the Business Manager manages administrative and business operations for Campus Recreation Services.

At University of Utah, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive salary, medical/dental/vision/life plan and upto14.2% contribution to your retirement plan, Campus Recreation Services offers this position the following perks, including:

• Flexibility: Up to 4 days a month (depending on your work) feel free to skip the commute and hit your deadlines from home.
• Office Culture: We have a highly collaborative office. Dress code is relaxed business/casual -we want you to be comfortable. Group and team activities to get to know your co-workers and step outside the office. Kick back and refocus in the relaxation room.
• Wellness in action: Take advantage of our many health and wellness programs on-campus and virtually. This includes mental health and resiliency support, nutrition services, and more. Free membership to the Eccles Student Life Center. Free sport and outdoor equipment rental, fitness classes, Intramural Sports participation.
• Community: Discounted and sometimes free admission to arts, cultural, museum, lectures and select sporting events on campus.
• Learning: In addition to the many free educational opportunities on campus, the University offers50% tuition reduction for eligible employees and their families. We also offer many professional development opportunities and an annual budget to develop your skills.
• Other benefits and services include:
• Flexible Spending Accounts (FSA)
• Supplemental Retirement Savings Plans (403(b), Roth 403(b), 457(b))
• WellU Employee Wellness Program
• Accidental Death and Dismemberment Insurance (AD&D)
• Supplemental Life Insurance
• Employee Assistance Program (EAP)
• Long Term Care Insurance
• Hyatt Legal Plans
• UESP 529 College Savings Plan
• Auto/Home Insurance
• Family and Medical Leave Act

Campus Recreation Services is located at the George S. Eccles Student Life Center, which connects student Life with academic life to create an engaged campus community. Amenities include a 50-meter pool, indoor and outdoor leisure pools, large indoor hot tub/spa, 320-yard indoor running track, bouldering and 4-story climbing wall, 5 sport courts, racquetball courts, 4 group fitness studios, and a combative room. Additional amenities include Shake Smart, and Athletic Training. Campus Recreation Services operates and schedules three outdoor turf fields, an outdoor track, and four sand volleyball courts.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Bachelor's degree in Business, Finance, or a related field, or equivalency.
• Three years' experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.
• Experience in managing monthly reports, including budget, purchase card, and payroll; exceptional guest service skills.
• Familiarity with the Microsoft Office suite of programs is a must, particularly a knowledge of Excel and how to manage complex interconnected spreadsheets.
• Applicants need to demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

The following information is intended to be representative of the work performed by incumbents in this position and is not all-inclusive. The omission of a specific duty of responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities.

• Manage the administrative functions of day-to-day operations and procedures of Campus Recreation Services
• Maintain all budget accounts, purchasing, billing, payroll, vendor and tenant contracts, PCI compliance, and journal entries.
• Prepare all financial reports, including monthly/yearly budget statements, sales tax report, payroll, purchase cards; participation reports, and required documents.
• Oversee and support Campus Recreation scholarship administration.
• Monitor budgets and expenditures to ensure limitations are not exceeded.
• Review and understand all University and departmental policies and procedures, federal regulations, and contractual obligations. Coordinate, manage, and monitor all required implementation procedures.
• Maintenance of membership sales, roster maintenance, and budget.
• Coordinate details such as purchasing and personnel activities, document control, account coding for financial transactions, and manage the maintenance of departmental records.
• Support department events with planning, coordinating the events and ensuring events meet appropriate financial procedures.
• Oversight and management of purchasing and billing.
• Manage travel for department, including registration, accommodations, flights, and reimbursements.
• Annual financial reporting.

Problem Solving

There exists authority in decision-making process regarding procedural decisions in record maintenance, application of appropriate accounting classifications, and journal entries. Problems encountered in the position may involve communication and implementation of policies with a variety of people; interpretation and application of university and departmental policies, federal and state regulations affecting business operations; reconciling varied and complex financial data; and assuring the orderly movement of information into the university's automated systems.

Environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

REPORTING RESPONSIBILITY

This position reports to the Director of Campus Recreation

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is your highest level of completed education?

• None

• High School Diploma or Equivalent

• Associate Degree

• Bachelor's Degree

• Master's Degree

• Doctorate Degree

• • How many years of related work experience do you have?

• Less than 2 years

• 2 years or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more, but less than 8 years

• 8 years or more, but less than 10 years

• 10 years or more, but less than 12 years

• 12 years or more, but less than 14 years

• 14 years or more

Applicant Documents

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents