Office Administrator

Monitor reservation system to ensure staff compliance with daily check-in process, provide follow-up for outstanding check-ins and administer accuracy of reservation roster to support emergency evacuation protocols. Responsible for maintaining a comfortable, safe, and secure work environment by maintaining clean common areas and managing weekly cleaning schedule and activities.

Job Title: Office Administrator

Location: Boston, MA

Pay Rate: Up to $24.92 per hour

Duration: 12+ Month Contract

ONSITE

Summary:

• Manage office operations, ensuring smooth and efficient flow of office processes
• Responsible for office reception and front desk management
• Provide exceptional customer service via phone and in person to current staff, visitors, and vendors
• Perform everyday office administrative tasks such as office supply orders and inventory management, phone/e-mail monitoring and prioritization, filing/organizing, etc.
• Overall responsibility for mail, ensure timely entry of mail and calls into the in-house contact management system
• Manage and maintain office supply and services with company’s common areas
• Analyze daily temperature reports and make recommendations for adjustments for thermal comfort
• Monitor reservation system to ensure staff compliance with daily check-in process, provide follow-up for outstanding check-ins and administer accuracy of reservation roster to support emergency evacuation protocols
• Responsible for maintaining a comfortable, safe, and secure work environment by maintaining clean common areas and managing weekly cleaning schedule and activities
• Act as liaison with landlord building management and security
• Submit and follow up on work orders in the landlord’s building management system