Office Administrator / Archivist

Administrator /Library Archivist

Location Designation: Hybrid - 3 days per week

With over $800 billion in assets under management, NYLIM is a Pensions & Investments'Top 30 Largest Money Manager and one of the largest global asset managers serving institutional, retail and insurance clients. NYLIM brings together the firm's global investment teams under one unified brand, combining specialized expertise with the strength and stability of New York Life.

Our platform is built on disciplined active management, deep investment capabilities and a long-term partnership approach designed to deliver enduring value across market cycles and help clients navigate the next era of investing.

More powerful, together, we combine the agility of specialized investment teams with the scale and longevity of a leading mutual institution.

We are seeking an Administrator /Library Archivist to file/maintain private placement documentation, handle NAIC filings, provide support for annual updates of Business Continuity and Records Retention plans and handle various office management functions.

What You'll Do:

• File, catalogue, maintain and archive private placement documentation, monitoring the group inbox
• Responsible for ensuring timely and accurate NAIC filings
• Assist with the annual updates of both the Business Continuity and Record Retention plans
• Process expenses and initiate requests for vendor invoices
• Administer the process of on-boarding new employees which include the procurement of hardware i.e.: computers, phones, printers, etc.
• Act as liaison between employees and building services to ensure requests are fulfilled
• Assist with ordering office supplies in close coordination with group admin assistants
• Assist with various administrative tasks as needed i.e.: catering, reserving conference rooms for meetings
• Maintain positive and collaborative working relationships with manager, co-workers and colleagues

What You'll Bring:

• High School Diploma or Associate Degree in Business Administration
• Minimum of 5 years related experience
• Advanced PC skills, including Excel, Word, PowerPoint and SharePoint
• Strong oral and written communication skills
• Effective interpersonal and customer relation skills
• Strong attention to detail

Salary Range: $50,000-$67,500

Overtime eligible: Nonexempt

Discretionary bonus eligible: Yes

Sales bonus eligible: No

Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.

At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.