About the Opportunity:
We are seeking a detail-oriented and highly organized Office Administrator / Administrative Assistant to support daily office operations, payroll processing, Human Resources, Finance, and customer service activities at our Pittsburgh location.
Responsibilities:
- Provides daily office administration and administrative support to the regional office and branch operations.
- Manages mail, FedEx/UPS shipments, office supplies, equipment, filing, and general office operations.
- Supports payroll processing, timecard tracking, route paperwork, and data accuracy.
- Performs daily balancing activities using the Encompass Route Accounting System.
- Provides HR administrative support, including new hire paperwork, recruiting documentation, employee records, and uniform tracking.
- Partners with HR and Finance teams to address employee, payroll, and customer inquiries.
- Supports sales and other business functions as needed.
- Performs additional administrative duties as assigned.
NOTE: Applicants must be U.S. citizens or permanent residents (Green Card holders) to be considered for this position.
Job Type: 5+ months Contract with a potential for extension.
Benefits include: Medical, dental, vision.
Work Set Up/Schedule: Onsite at Pittsburgh, PA 15201 (Monday-Friday, 8:00 AM-5:00 PM)
Requirements:
- High School Diploma or GED required.
- 4+ years of office administration experience.
- Strong verbal and written communication skills.
- Strong mathematical and problem-solving skills.
- Proficiency with Microsoft Office.
- Strong technical skills, including smartphone technology.
- Excellent organizational skills with the ability to manage multiple priorities.
- Strong time-management skills and punctuality.
- Fluent in English.
- Experience in customer service, Human Resources, office management, or accounting is preferred.
- Experience with Direct Store Delivery (DSD) or Route Accounting is a plus.
- Additional language skills are an advantage.