Office Administrative Assistant

Harris Beach LLP

Albany, NY

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JOB DETAILS

SKILLS

Administrative Skills, Audiovisual, Biology, Business Law, Calendar Management, Check Processing, Commercial Real Estate, Conference Management, Construction, Customer Support/Service, Develop and Maintain Customers, Expense Reports, Food and Beverage Industry, Government, Healthcare, Intellectual Property (IP), Legal, Legal Support Skills, Litigation, Mail Processing, Multitasking, Political Science, Presentation/Verbal Skills, Public Finance, Recruiting/Staffing Agency, Technical Support, Telephone Skills, Time Management, Word Processing

LOCATION

Albany, NY

POSTED

1 day ago

Location: Albany, NY (100% in the office)

Are you a dynamic self-starter? Do you have legal experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Harris Beach Murtha is in search of an Office Administrative Assistant to join our Albany, NY office. You will thrive in this role if you have:

3+ years of legal administrative support experience
A sense of accountability for working independently and proactively
Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
Excellent multitasking and time management abilities
Proficiency with MS Office, scanning, and profiling of legal documents
Superior client service and listening skills for anticipating needs of clients and attorneys

The Office Administrative Assistant is responsible for administrative assistance, workflow overflow, document preparation, scanning, profiling, word processing, and hospitality. Do you have the DRIVE and DESIRE to:

Provide daily assistance to assigned attorneys, including word processing, document production, process check requests, time entry, initiate conflict checks and process new client/matter requests, create new client files, process expense reports and more
Learn the nuances and support the needs of various legal practice areas such as public finance, business litigation, energy, commercial real estate, corporate, municipalities and local agencies, etc.
Greet clients and maintain a client-ready reception area; maintain and schedule conference room calendars, coordinate food and beverage set-up and support the IT and A/V needs
Manage phone calls and transmit messages accurately and promptly; process incoming and outgoing mail including FedEx, certified mail, and UPS
Organize office copy centers, kitchen, conference rooms, etc.
Perform other administrative tasks and projects as requested by attorneys and management

Harris Beach Murtha recognizes that everyone has a right to be included. You will be successful in your career at the firm if you:

Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
Believe in the firm's core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment

Enjoy working with diverse personalities within various levels of the firm
Are comfortable working in the office every day

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at resumes@harrisbeachmurtha.comto inquire about potential collaboration for this position.

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Office Administrative Assistant is 37.5 hours per week.

#LI-Onsite
Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.

About Harris Beach Murtha:

Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha's New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country's top law firms as ranked by The National Law Journal.

Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm's practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.

The firm's lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.

The firm's policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual's race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Office Administrative Assistant

Harris Beach LLP

Albany, NY

About the Company

Harris Beach LLP

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